Fresher No Experience Front Desk Officer/ Executive Assistant – Windle Trust Uganda
Reports to : Senior Human Resource Officer
Location : Head Office, Kampala
In liaison with the Senior HR Officer, the Front Desk Officer provides office and clerical support to assist
with the efficient operations.
PRINCIPLE TASKS & RESONSIBILITIES:
Prepare, dispatch and ensure safe delivery of all out going documents
Preparation /collection of parcels
Ensure post office box checked on a regular basis
Preparation of draft letters as and when instructed
Preparation of monthly staff reporting register
Assist staff with photocopying, filing and binding
Record Keeping/ Updates and Follow up
Keep proper records and updates on all staff records, contacts.
Ensure all documentation are filled in an easily retrievable manner
Securely manage the archive to ensure easy future references.
Reception and Front desk management
Receive and attend to all WTU visitors.
Relay information to management
Keep telephone records in an accountable manner
Receive and distribute appropriately all incoming documents
Office Management Supervision and Cleanliness
Work in hand with Office Cleaner to ensure its clean at all times.
Ensure that the entire office compound is clean.
Prepare on time payments for office bills
Order and receive office supplies
Handle office petty cash and account for it in a proper manner.
A Bachelor’s degree in Business Administration or an equivalent.
Mastery of office software (MS Word, Excel)
Good communication skills.
Strong interpersonal skills
Ability to work independently with minimal supervision
High level of integrity and commitment.
HOW TO APPLY
Applicants who meet the specified job requirements should send their application letters enclosing a
detailed Curriculum Vitae, current salary information, copies of academic transcripts and certificates,
including telephone contact and details of at least three references to:
The Human Resource Manager,
Windle Trust Uganda,
Plot 726, Mawanda Road, Mulago Hill
P.O Box 24230, Kampala.
Deadline for receiving applications is Friday 6th January, 2017 at 5:00pm. We thank all applicants for
showing interest. However, only shortlisted candidates will be contacted for interviews.