Fresher No Experience Front Desk Officer/ Executive Assistant – Windle Trust Uganda

Reports to : Senior Human Resource Officer
Location : Head Office, Kampala

Position Overview
In liaison with the Senior HR Officer, the Front Desk Officer provides office and clerical support to assist
with the efficient operations.

PRINCIPLE TASKS & RESONSIBILITIES:
Correspondences
 Prepare, dispatch and ensure safe delivery of all out going documents
 Preparation /collection of parcels
 Ensure post office box checked on a regular basis
 Preparation of draft letters as and when instructed
 Preparation of monthly staff reporting register
 Assist staff with photocopying, filing and binding
Record Keeping/ Updates and Follow up
 Keep proper records and updates on all staff records, contacts.
 Ensure all documentation are filled in an easily retrievable manner
 Securely manage the archive to ensure easy future references.
Reception and Front desk management
 Receive and attend to all WTU visitors.
 Relay information to management
 Keep telephone records in an accountable manner
 Receive and distribute appropriately all incoming documents
Office Management Supervision and Cleanliness
 Work in hand with Office Cleaner to ensure its clean at all times.
 Ensure that the entire office compound is clean.
Cash Management
 Prepare on time payments for office bills
 Order and receive office supplies
 Handle office petty cash and account for it in a proper manner.

MINIMUM REQUIREMENTS
 A Bachelor’s degree in Business Administration or an equivalent.
 Mastery of office software (MS Word, Excel)
 Good communication skills.
 Strong interpersonal skills
 Ability to work independently with minimal supervision
 High level of integrity and commitment.

HOW TO APPLY
Applicants who meet the specified job requirements should send their application letters enclosing a
detailed Curriculum Vitae, current salary information, copies of academic transcripts and certificates,
including telephone contact and details of at least three references to:
The Human Resource Manager,
Windle Trust Uganda,
Plot 726, Mawanda Road, Mulago Hill
P.O Box 24230, Kampala.
Deadline for receiving applications is Friday 6th January, 2017 at 5:00pm. We thank all applicants for
showing interest. However, only shortlisted candidates will be contacted for interviews.