JOB TITLE: Administrative Assistant – (12 positions)
REPORTING TO: District coordinator
WORK STATION: Rakai, Kyotera, Masaka, Kalungu, Bukomansimbi, Lyantonde, Lwengo, Sembabule, Butambala, Gomba, Mpigi, Kalangala
Major Function:
RHSP Uganda Jobs 2018: The position will provide finance, administrative and secretarial for the project activities in the district as appropriate. He/she will participate in drawing of periodic work plans/budgets-in relation to the set targets, account for all the project field funds and ensure proper utilization of project assets and equipment.
RHSP Uganda Jobs 2018: Develop a database of contact information; maintain distribution lists for various kinds of project communication and schedule all project meetings; attend and take minutes as appropriate.
Tasks and Responsibilities:
• Participate in drawing of periodic work plans/budgets-in relation to the set targets
• Account for all the project field funds and ensure proper utilization of project assets and equipment
Develop monthly schedules to allocate use of vehicles
• Supervise the drivers
• Support in the management of project resources such as human resources, finances, vehicles among others
• Prepare financial reports on a monthly, quarterly and annual basis
• Assist with all aspects of administrative management, directory maintenance, logistics, equipment inventory and storage
• Preparing meeting minutes, meeting notes and internal support materials.
• Assigns jobs and duties to sanitary officers as required.
• Schedules appointments and meetings with the district and other stakeholders
• Manages staff Leave schedules
• Assists in the preparation of activity budgets and expenses
Education, Key Competencies and Experience
• Bachelor’s degree in Business administration or a related field
• A minimum of two years relevant work experience
• Basic accounting and book keeping skills
• Good secretarial skills, including advanced abilities in word-processing, spreadsheets, filing, and general
computer use; knowledge of MS Excel, Word and other common software programs is essential
• Excellent communication and interpersonal skills; strong writing skills are essential
• Ability to perform typing/word processing duties; knowledge of written communication formats and composition of such communications is crucial
• Knowledge of general office practices and procedures particularly in filing, gathering and compiling information
• The facility to consistently complete multiple requests in a timely fashion; ability to be creative in finding solutions to challenges
• And ability to work independently and with minimal supervision
How to apply
Only qualified applicants should submit their application letter, valid academic documents and detailed resume (C.V) with three recognizable referees not later than 16th February, 2018, 5:00pm to:
The Human Resource Manager
Rakai Health Sciences Program,
P.O. Box 279, KALISIZO
Or : Deliver to: Rakai Health Sciences Program offices
Clement Hill Plot 8 Kampala
Or : Send by E-Mail to:- info@rhsp.org
Please indicate on the envelope & application; a) the position applied for, b) The district of preference
For all online applications, save your documents as position & district of preference ( eg Sanitary officer- Masaka)
RHSP Uganda Jobs 2018 – 12 Administrative Assistants
