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AECOM Uganda Jobs – Graduate Office Administrator

AECOM Uganda Jobs

Job Title:    Office Administrator

Organization: AECOM

Duty Station: Kampala, Uganda

Job Summary: 

AECOM Uganda Jobs: The Office Administrator will ensure the efficient day-to-day operation of the office, and support the work of management and other staff.

About US:

AECOM is a premier, fully integrated professional and technical services firm positioned to design, build, finance and operate infrastructure assets around the world for public- and private-sector clients. With nearly 100,000 employees — including architects, engineers, designers, planners, scientists and management and construction services professionals — serving clients in over 150 countries around the world, AECOM is ranked as the #1 engineering design firm by revenue in Engineering News-Record magazine’s annual industry rankings, and has been recognized by Fortune magazine as a World’s Most Admired Company. The firm is a leader in all of the key markets that it serves, including transportation, facilities, environmental, energy, oil and gas, water, high-rise buildings and government. AECOM provides a blend of global reach, local knowledge, innovation and technical excellence in delivering customized and creative solutions that meet the needs of clients’ projects. A Fortune 500 firm, AECOM companies, including URS Corporation and Hunt Construction Group, have annual revenue of approximately $19 billion.

Key Duties and Responsibilities: 

 Office administration:

  • Information to information Centre.
  • Update/maintain Lists of Approved Sub-Consultants.
  • Keep and maintain clear and concise Records for Auditing.
  • Client Satisfaction Surveys.
  • Maintain IMS Audit Register and coordinate responses to non-conformance with IMS team.
  • Maintain List of Responsible staff for Project.
  • Register of Sub-Consultants with FP&A.
  • Arrange for Collection of Tender Documents.
  • Tender Documentation Compilation and liaise with Strategy and Growth to ensure that the latest version of all company documentation used is for tender purposes.
  • Petty cash for purchase of tender documents.
  • Sales force capturing/maintenance.
  • Maintain Tender Bid Register.
  • All Travel and accommodation Arrangements.
  • Ordering of Flowers / Snack Baskets.
  • Updating of BU Staff Register.
  • Ensure that BU CV’s are updated every 6 months (January and July) and that these are placed on the server and available to Strategy and GROWTH for use in tenders.
  • Relevant information to new starters.
  • Monitor and record keeping of leave.
  • Workflow Changes in Oracle.
  • Ensure that all Timecards are entered timeously before the weekly deadline.
  • Maintain and update Information in electronic Library.
  • Assist with completion of IT request Forms.
  • Manage information on BU drive on the server (e.g. correct use of sub-folders, maintain tender folders etc.).
  • Paper filling where applicable.
  • Binding/Copying Documents.
  • Messenger Delivery/Collection Notes.
  • Order Stationery and Check for accuracy of the order when delivered.
  • Monitor the usage of stationery.
  • Arrange for Courier where applicable.
  • Assist with completing and submitting training applications.
  • Ensure that vendors for external training and other services are registered with FP&A.
  • Follow up on payments to vendors for external training.
  • Maintain training register and submit periodically to HR.
  • Assist with financial management:
  • Assist with financial reports as required.
  • Submit to F&A & Follow-up on Payment of Invoices.
  • Timecard Management and month end duties as required.

Provide Office support:

  • With the Business Units/PMs, prepare meeting agendas and supporting material for distribution.
  • Ensure the timely distribution of material to the attendees.
  • Booking of meeting rooms and providing refreshments /catering where applicable.
  • Arrange venue and catering for marketing and other BU functions where applicable.
  • Support the BU with meeting, travel and other arrangements.
  • Draft minutes of BU meetings for review by the BU Leader or any of the PMs as required.
  • Create action list for management staff from board meetings.
  • Maintain Birthday Calendar of all resources in the BU and update BU Leader daily.

Qualifications, Skills and Experience: 

  • The applicant for the Office Administrator job must hold a Degree.
  • Proficiency in the use of computer programs
  • MS Office (MS Word, Excel, Power Point, Outlook etc.).
  • Oracle.
  • E-mail – Outlook.
  • Internet.
  • Proficiency in the use of office equipment:
  • Computer.
  • Voice messaging systems.
  • Photo copier.
  • Proficiency in office management
  • Prior logistics and coordination experience.

How to Apply:

All suitably qualified and interested candidates who wish to join AECOM are encouraged to apply online by clicking on the web link below.

Click Here

Facebook Comments

FJU

You just have to keep trying. Keep at it and do not draw back.

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