Job Title: Administration Intern
Organization: FIG Consult Limited (Photography Company)
Duty Station: Kyanja, Kampala, Uganda
About US:
FIG Consult Limited is recruiting for its client. They develop and implement graphic design and commercial photography concepts, creating graphic design and photography solutions. Their products include; corporate photography, product photography, events, business portraits, conferences, buildings and property, food photography, logo design & branding, brochures, packaging, display posters and signage, banners, business cards, calendars, flyers, letterheads, notepads and all other stationery.
Job Summary: The Administration Intern will support the Photography Company by providing office services by implementing administrative systems, procedures, and policies, and monitoring administrative projects.
Key Duties and Responsibilities:
Administration:
- Provide general administrative and clerical support including data entry, mailing, scanning and faxing.
- Maintain hard copy filing system.
- Prepare and modify documents including correspondence, reports, drafts, memos and emails.
- Creates and revises systems and procedures by analyzing operating practices and recordkeeping systems.
- Resolves administrative problems by coordinating preparation of reports, analyzing data, and identifying solutions.
- Provides information by answering questions and requests.
- Run company’s errands as needed.
- Contributes to team effort by accomplishing related results as needed.
Photography:
- The Intern will support the company in photography and documentation as required to meet photo needs which include but not limited to photos for corporate photography, product photography, events, business portraits, conferences, buildings and property, food photography, logo design & branding, brochures, packaging, display posters and signage, banners, business cards, calendars, flyers, letterheads, notepads and all other stationery.
- Draft and submit photography plans collected from clients to the Lead Photographer for approval before shooting and ensure that Team Leader checks all content is included before submission.
- To issue contact sheets within 48 hours of photo shoot and select from every documented event any photography job they are assigned.
- Regularly email with the team providing updates on consigned projects, completed weekly assignment sheets and should stay up to date with other photo needs.
Qualifications, Skills and Experience:
- The applicant must hold a Bachelor’s degree in a relevant field
- The applicant should have a passion for photography. No experience is required but applicants who have worked in similar environments have an added advantage.
- Proficiency in MS Office with expertise in Microsoft Word, PowerPoint and Excel
- Ability to analyze and revise operating practices to improve efficiency
- Detail oriented and comfortable working in a fast-paced office environment
- Superior organization skills and dedication to completing projects in a timely manner
- Reporting skills
- Administrative writing skills
- Microsoft Office Skills, Managing Processes, Organization, Analyzing Information , Professionalism, Problem Solving, Verbal Communication
- Excellent communication skills – written and verbal
- Ability to prioritize projects and strong problem solving skills
- Good research skills and attention to detail
- Contributes to team effort by accomplishing related results as needed.
- Age: Below 25 years
NB: Applicants who live and work in and around Kyanja have an added advantage.
How to Apply:
All suitably qualified candidates are encouraged to send their applications to ugandanjobline@gmail.com with the subject line indicated as “Administration Intern” and attach the following; a cover letter (include salary expectation and place of residence) and updated CV.
Address to:
The Chief Executive Officer,
FIG Consult Limited,
P.O. Box1247, Kampala – Uganda
Deadline: 14th September 2018
