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Administration/Operations Officer Job – Mercy Corps Uganda

Mercy Corps Uganda Jobs 2018 mercy corps jobs uganda
Job details: Project Name: PEPFAR Safe Work, Life Skills and Market Connections to Decrease HIV Risk for Young Women (SKY) Project
About US:
Mercy Corps is an International non-profit organization that has been operating in Uganda since 2006 and works to catalyze change makers within the Ugandan private sector, civil society and government to create economically dynamic, healthy and secure communities. Our works focus on building resilience and enable economic growth, improve opportunities to attain better health and nutrition, and improved governance and conflict management. We implement programs in the northern districts of Pader, Kitgum, Agago, Lamwo, Kaabong, Abim and Kotido with funding from USAID, USDA, Walmart Foundation, SDC, DFID as well as other private donations.
About PEPFAR SKY Program:
Mercy Corps received funding for a two-year PEPFAR DREAMS program, Cultivating Safe Work, Life Skills and Market Connections to Decrease HIV Risk for Young Women (SKY) seeking to address the growing rate of HIV/AIDS among young women (ages 19 -24) who engage in transactional sex in the Gulu, Lira and Oyam Districts. SKY will reduce 4,500 young women’s reliance on transactional sex by providing them the skills, confidence and connections needed to achieve steady employment.
Job Summary: The Administration/Operations Officer will be responsible for providing oversight to the management of human resources and administrative support for Mercy Corps programming; Assist in the achievement of MC program objectives with the facilitation of recruitment, orientation, management of staff database, office supply, staff travel and accommodation, and general administration issues.
Key Duties and Responsibilities:
• The incumbent will facilitate the smooth flowing of routine, administrative and operations work of the Mercy Corps office and program support operations;
• Understand all MC policies and program needs; help facilitate trainings to all support staff to ensure the smooth, uninterrupted implementation of all MC programs;
• Enforce adherence to Mercy Corps administrative, IT, HR and logistics procedures and staff policies by support staff;
• Responsible for the smooth running of the following office functions: Reception of visitors, photocopies and mail services, telephones;
• Manage the procurement functions for the MC office (Gulu, Lira, Oyam – TBD);
• The Administration/Operations Officer will maintain and manage Petty Cash for the office;
• Prepare duty roster for the cleaners, as well as managing any security or driver staff; day to day supervision of property management including cleaners and office maintenance. Ensure the office and compound are clean and maintained at a routine schedule;
•Responsible for maintaining supply of all admin documents and making them available for all MC SKY staff in maintaining a central filing system;
• Responsible for maintaining all administrative notice boards – keeping them updated, clean and neat in appearance;
• In charge of maintaining contact sheet for SKY – ensuring all contact details are updated and distributed to MC staff and other MC Offices;
• In charge of maintaining office supply records and ensuring that stock records are properly maintained and updated;
• Offer support in the collection of monthly timesheets for processing of payroll;
• Conduct himself/herself both professionally and personally in such a manner as to bring credit to Mercy Corps and to not jeopardize its humanitarian mission;
• Perform any other duties as assigned.
Qualifications, Skills and Experience:

• The ideal candidate for the Mercy Corps Administration/Operations Officer job opportunity should a Bachelor’s degree in preferably Human Resource, Social Work, Public Administration, Education, or other related field;
• At least three years’ experience with office administration including HR, Procurement, and IT;
• Demonstrated excellence in human resource management, particularly in a multi-cultural environment, including staff training, motivation, and discipline;
• Good writing and communications skills;
• Excellent negotiation, representation, skills and the ability to work comfortably with an ethnically diverse staff;
• Keen attention to detail, ability to follow procedures, meet deadlines and work independently and cooperatively with team members;
• Strong ability to innovatively solve problems;
• Good computer skills are required, must be an independent thinker and have strong organizational skills;
• Good team player, with good communication and diplomatic skills.
• Excellent analytical and information management skills.
• Excellent organizational skills and ability to work under stress.
• Highly flexible and creative in planning and problem solving.
• Attention to detail, ability to follow procedures and meet deadlines and work independently and cooperatively with team members.
• Skill in maintaining professional internal and external relationships.
• Maintain confidentiality of sensitive information both for the staff and the organization.
Job application procedure
All prospective Ugandans who wish to join Mercy Corps are encouraged to send their applications via email including a cover letter clearly stating your salary requirements, CV (with 3 referees), and copies of academic qualifications/certificates to ug-mcjobs@mercycorps.org addressed to the Senior HR and Legal Manager, Kampala Head Office on 4th Floor Embassy Plaza, Plot 1188-1190 Ggaba Road.
Deadline of this Job: 17th October, 2016
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Branch Manager Jobs Countrywide (13) – Bayport Financial Services Uganda Ltd

Duty Station:  Jinja, Arua, Bushenyi,  Mubende, Bugiri, Amolatar, Abim, Masindi, Kibaale, Kiryandongo, Rukungiri, Nebbi, Bundibugyo and Kyenjojo, Uganda

About Us:

Bayport Financial Services Uganda Ltd is part of Bayport Finance Group headquartered in Johannesburg South Africa with operations in over ten Countries across Africa and South America. We are a leading other Non-Bank Financial Services provider with presence in over 30 locations across Uganda.

Job Summary: The Branch Manager will be based in any of our branches in Kampala and upcountry in any of our 45 Branches. The role is a purely credit sales role with 100% KPI on sales.

Qualifications, Skills and Experience:  

  • The applicants must hold relevant qualifications
  • Experience particularly in a similar organization.

How to Apply:

All suitably qualified and interested candidates should send their applications, detailed CVs, testimonials, copies of certificates and previous work letters to the HR on: hrcom@bayport.co.ug. Please quote the job title as subject of the E-mail.

Deadline: 14th October, 2016


NB: Applicants not contacted after one week of closing period should consider their applications as not successful.

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Fresher Cleaner/ Office Assistant Job – University Research Co., LLC (URC) Uganda

Location: Jinja, Uganda

About US:
University Research Co., LLC (URC), a US-based public health organization working in Uganda since 2005, is implementing the USAID’s Regional Health Integration to Enhance Services in East Central Uganda Activity (USAID’s RHITES EC). The purpose of this project is to support the implementation of a comprehensive, integrated investment in regional health, HIV/AIDS and nutrition assistance. This five-year activity targets 11 districts in East-Central Uganda with an estimated total population of 4.1 million through a district-based integrated package of quality health, HIV/AIDS, nutrition and child development services. URC is seeking qualified candidates to fill the following positions at the Jinja town and district based offices.

Job Description: 

In close collaboration with the Office Management Assistant, the Cleaner is responsible for general administrative support to with the overall aim of ensuring smooth functioning of office operations and project activities.

Job Responsibilities: 

  • Cleaning offices, bathrooms, kitchen, general areas and floors of the office daily.
  • Washing dishes on a regular basis throughout the day.
  • Preparing and cleaning up after coffee/tea breaks as requested by the Office Management Assistant.
  • Assisting in ensuring that the kitchen is stocked with tea, coffee, sugar, milk and other supplies.
  • Assist in compound cleaning when requested; and
  • Assist the Office Management Officer as needed in the following:
  • Receiving visitors in a courteous way and directing them accordingly.
  • Receiving incoming phone calls and making out going phone calls as requested by the COP and other staff.
  • Receiving incoming mail and dispatching out-going mail accordingly.
  • Prepare/photocopy all training material prior to training.
  • Any other duties as assigned

Required

  • A-level Certificate with relevant training in office management.
  • 2 years office support experience and 1 year experience in project related work.

Desired

  • Fluent written and spoken English
  • Able to work with an international/multi-cultural team.
  • Excellent organizational skills and attention to detail, ability to prioritize and manage multiple tasks
  • Good written and oral communication and interpersonal skills
  • Basic knowledge with computer use

Please note: Only candidates who are eligible to work in Uganda for an indefinite period without a need for sponsorship will be considered for this position.

To Apply:
Job application procedure
Qualified applicants should submit their cover letter, certificate of good conduct, completed USAID Form 1420 Contractor Employee Biographical Data Sheet, curriculum vitae, copies of academic credentials and contact information for 3 professional references in the subject line addressed to:

Human Resource & Administration Coordinator, University Research Co., LLC — Centre for Human Services,
Plot 7 Ntinda View Crescent, Naguru
Kampala, UGANDA
Or E-mail: HR-RHITES-EC@urc-chs.com (Not more than 3MB)
While we thank all applicants for showing interest, only short listed candidates will be contacted for interviews.
Deadline:  Friday, October 21th, 2016 at 5:00 pm
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A’ level Office Attendant Job – Petroleum Authority of Uganda (PAU)

Duty Station: Kampala, Uganda

Reports to: Personal Assistant

About Us:

The Petroleum Authority of Uganda (PAU) has been put in place as recommended in the National, Oil and Gas policy of Uganda and in accordance with Section 9 of the Petroleum (Exploration, Development and Production) Act 2013. The mandate of the PAU is to regulate the oil and gas sector in Uganda including ensuring that petroleum operations in Uganda are carried out in accordance with the relevant laws, regulations, guidelines, statutes and in line with international petroleum industry best practice.

Job Summary: The Office Attendant will be responsible for maintaining the general cleanliness of the office of the Executive Director and assist the personal secretary in the daily running and maintenance of the office of the Executive Director.

Key Duties and Responsibilities: 

  • The incumbent will maintain a clean and fresh environment in the office at all times.
  • Ensure proper maintenance of equipment and facilities in the office.
  • In charge of the preparation and organization of meeting venues.
  • In charge of organizing refreshments and amenities for all relevant meetings.
  • Responsible for the movement of files/documents to and from action officers
  • Photocopying and handling mails/ letters and ensuring that they reach the right recipient in a timely manner.
  • Perform any other duties as may be assigned from time to time by the Personal Secretary.

Qualifications, Skills and Experience: 

  • The applicants for the Petroleum Authority of Uganda (PAU) Office Attendant vacancy must hold an Advanced Level Certificate of Education (UACE) or its equivalent.
  • At least three (3) years’ related experience serving in a busy working environment in a similar or related position.
  • Previous experience and /or training in office management and maintenance.
  • Computer Literacy and knowledge of use of email and other relevant Eservices.
  • Knowledge of records management
  • Highly innovative and with a proven high level of integrity.
  • Ability to work independently and in a team.
  • Ability and willingness to work late and during weekends.
  • Proven track record of outstanding performance.
  • Excellent interpersonal and communication  skills

How to Apply:

All suitably qualified and interested candidates are encouraged to send theirdownload this form, Click Here and fill it in indicating the telephone and email contacts for both the applicant and three reputable referees. The signedapplications together with copies of certified academic and professional qualifications should be addressed and submitted in triplicate to the following address;

The Executive Director,

Petroleum Authority of Uganda (Pau) Liaison Office Room B 416,

4th floor Amber House,

Plot 29/33, Kampala Road,

P.O. Box 7270, Kampala. Uganda

Deadline: 31st October, 2016 by 5:00PM

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Fresher A’level Office Assistant – QED Group, LLC USAID

Project: USAID/Uganda Monitoring, Evaluation and Learning Project

Duty Station: Kampala, Uganda

Reports to: Administration Officer

About QED:

The QED Group, LLC is a full-service international development firm that provides practical solutions to social problems through sound analysis, proven management techniques, and creative implementation. We focus our efforts on two core practice areas: Monitoring & Evaluation and Knowledge Management. We work with U.S. agencies and overseas governments, international donors, private-sector clients, and PVOs/NGOs in more than 80 countries around the world. Key clients include USAID, the U.S. Department of State, the Centers for Disease Control and Prevention, the U.S. Department of Agriculture, and the U.S. Trade and Development Agency.

About USAID Project:

The USAID/Uganda Monitoring, Evaluation and Learning project (Learning Contract) is the five-year organizational program support vehicle through which USAID/Uganda will pursue realizing its development objectives within the complicated and shifting Ugandan development context.  The purpose of the Learning Contract is to provide monitoring, evaluation and learning support services and build capacity of USAID/Uganda to implement USAID’s Collaborating, Learning, and Adapting methodology to strengthen the implementation of USAID/Uganda’s Country Development Cooperation Strategy and enhance USAID’s organizational effectiveness.

Job Summary: The Office Assistant will be responsible to provide general cleanliness in and around office premises. He/she reports to the Administration Officer.

Key Duties and Responsibilities:  

General Cleanliness and Tidiness of Office:

  • Ensure cleanliness of all areas of the Office and generally well maintained (ensure bath rooms are washed down and disinfected on a regular basis, carry out a weekly cleaning of  windows from the inside and the outside using soap, water and sponges, clean spillages and empty trash bins on a daily basis, trim  grass and flowers gardens  to maintain the outlook of grounds, report broken light bulbs, minor leaks and any problems that cannot be handled in-house
  • Ensure the cleanliness of kitchen and entire Office at all times including, but not limited to, cups, dishes, fridge/freezer, microwave and floor.
  • Prepare for and clear up after all meetings within the Office ensuring rooms and furnishings are cleaned where required before and after meetings.
  • Conduct a weekly stock check to ensure adequate stocks of cleaning materials, hygiene supplies and kitchen items such as tea / coffee, milk etc. Liaise with Operations and Administration office to ensure orders are placed.
  • Actively participate in setting up furniture for staff meetings and training as required whenever called upon.
  • Prepare or organize refreshments as appropriate for meetings being held in the offices.
  • Assist in directing office visitors/guests to respective offices.
  • Perform any other Housekeeping tasks as required by Administration and Operations or Senior Staff Members.

Administrative Support:

  • Assist office staff in filing, photocopying and maintaining required records;
  • Assist in the mailing and distribution of documents and payment of bills, as required.

Qualifications, Skills and Experience:  

  • The ideal candidate for the USAID Office Assistant vacancy should have completed Secondary school i.e. O and A’ level certificate
  • At least two years working experience with USAID or 5 Star Hotel.
  • Fluency in English language and other local language (Luganda)
  • Good team player
  • Ability to work with limited supervision

How to Apply:

All suitably qualified and interested Candidates who meet the above criteriashould send their CV, Cover letter and Bio Data Form, download here, expressing interest to thelearningcontract.recruit@gmail.com with the subject line as “ATTN: Office Assistant

Deadline: Monday, 10th October, 2016 by 5:00pm

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Fresher Procurement and Front Desk Officer – International Fertilizer Development Center (IFDC) Uganda

Tracking Code: 20120259

Job Description
Position: Procurement and Front Desk Officer

Project: REACH-Uganda Project

Duty Post: Kampala

Grade: 6

Duration: Four year project

The International Fertilizer Development Center (IFDC) is a Public International Organization governed by an international board of directors with representation from developed and developing nations. The non-profit center focuses on increasing and sustaining food and agricultural productivity in developing countries through the development and transfer of effective and environmentally sound crop nutrient technology and agribusiness expertise. IFDC is recruiting staff for an upcoming 4-year REACH-UGANDA Project, to be funded by the Embassy of the Kingdom of the Netherlands, Kampala.

IFDC is recruiting a Procurement and Front Desk Officer. The Procurement and Front Desk Officer will be part of IFDC Administration and Finance Team and will work under the supervision of the Grants and Administration Manager.  S/he will be responsible for maintaining an efficient office environment and provide administrative, procurement and clerical support to others in the office.

Responsibilities

  • generate and receive procurement related documents
  • carryout procurement analysis and ensure completeness of procurement packages
  • answer phones and distribute messages to the appropriate staff member
  • greet public and clients and direct them to the correct staff member
  • receive, sort and distribute incoming mail and prepare outgoing mail for distribution
  • faxing, scanning and copying of documents
  • maintain office filing and storage systems
  • update and maintain databases such as mailing lists, contact lists and client information
  • organize travel arrangements for staff
  • co-ordinate and organize appointments and meetings
  • assist with event planning and implementation
  • monitor and maintain office supplies
  • perform work related errands as requested such as going to the post office and bank

Basic Qualifications

  • College certificate in Office Administration; a University degree will be an added an advantage
  • At least three years experience in similar position with an international organization
  • Competent computer skills including MS Office Suite.
  • Experience in Human Resources and/or Procurement a must
  • Internet skills including use of e-mails, group messaging and information gathering
  • Numerical and literacy skills
  • Strong organization and planning skills combined with ability to prioritize and manage assignments/tasks
  • Good verbal and written communication skills
  • Demonstrated problem solving ability
  • Ability to work under minimal supervision; attention to detail

Submission:

Interested candidates should apply online. Complete position descriptions and application procedures can be found at https://ifdc.silkroad.com/ifdc/Employment_Listings.html

Deadline for submission is 3rd October 2016

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Fresher Office Assistants Jobs – International Fertilizer Development Center (IFDC) Uganda

Tracking Code: 20120258

Job Description
Position: Office Assistants

Project: REACH-Uganda Project

Duty Post: Kampala, Mbale or Kabale

Grade: 2

Duration: Four year project

The International Fertilizer Development Center (IFDC) is a Public International Organization governed by an international board of directors with representation from developed and developing nations. The non-profit center focuses on increasing and sustaining food and agricultural productivity in developing countries through the development and transfer of effective and environmentally sound crop nutrient technology and agribusiness expertise. IFDC is recruiting staff for an upcoming 4-year REACH-UGANDA Project, to be funded by the Embassy of the Kingdom of the Netherlands, Kampala.

IFDC is recruiting an Office Assistant(S) for Kampala, Mbale and Kabale. The Office Assistant will be part of IFDC Administration and Finance Team and will work under the responsibility of the Grants and Admin Manager / Regional Coordinator (dependent on duty station).  S/he will be responsible for maintaining an efficient office environment and provide administrative, secretarial and clerical support to others in the office as required.

Responsibilities

  • keep office area clean and tidy
  • greet public and clients and direct them to the correct staff member
  • answer phones and transfer to the appropriate staff member, take and distribute messages
  • receive, sort and distribute incoming mail and prepare outgoing mail for distribution
  • faxing, scanning and copying of documents
  • maintain office filing and storage systems
  • assist with event planning and implementation
  • monitor and maintain office supplies
  • perform work related errands as requested such as going to the post office and bank

Basic Qualifications

  • A level or Diploma holder a College certificate in Office Administration will be an added an advantage
  • At least three years experience in similar position with an international organization
  • Competent computer skills including MS Office Suite.
  • Internet skills including use of e-mails, group messaging and information gathering
  • Basic numerical and literacy skills
  • Ability to prioritize and manage assignments/tasks
  • Good verbal and written communication skills
  • Problem solving ability
  • Ability to work under minimal supervision; attention to detail

Submission:

Interested candidates should apply online. Complete position descriptions and application procedures can be found at https://ifdc.silkroad.com/ifdc/Employment_Listings.html

Deadline for submission is 3rd October 2016

 

Closing Date for Application
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Fresher Office Administrative Assistant – Makerere University Walter Reed Project (MUWRP)

 

Reports to: Field Administrator

Position Number: MUWRP-021/016

About US:

The Makerere University Walter Reed Project (MUWRP) is a non-profit HIV research program that was established in 2002 as a result of a memorandum of understanding between Makerere University and The Henry M. Jackson foundation for Advancement of Military Medicine Inc. of USA (HJF). The primary purpose of MUWRP is to develop, evaluate and provide interventions to mitigate disease threats of public health importance to Uganda. Activities include; vaccine development and building of vaccine testing capability in Uganda, conducting of epidemiological and basic research and provision of HIV Treatment, care and support in Kayunga, Mukono and Buvuma Districts.

Job Summary: The Office Administrative Assistant will provide administrative support to the Makerere University Walter Reed Project field office in Kayunga and will be charged with the proper handling of the front desk, ensuring all incoming and out-going calls are attended to in addition to professionally attending to the project guests. Additionally, the job holder will administratively support the operations of the organization by liaising with the Office Assistants to ensure good office stewardship. Internally the position will interact with all project staff.

Key Duties and Responsibilities: 

  • The incumbent will receive Research Participants/Visitors and put them in contact with appropriate person/department.
  • The jobholder will receive incoming calls cheerfully and courteously and direct them to the appropriate staff members.
  • Take messages accurately and refer to person/department involved.
  • Keep written log of all messages, visitors, deliveries etc.
  • Receive mail, packages etc. and refer to designated locations.
  • The Office Administrative Assistant will maintain an awareness of the location of personnel and activities of the Project so as to be able to make accurate referrals.
  • In charge of the maintenance of the reception area in a clean and professional manner.
  • Offer support in the preparation of meetings and trainings when requested.
  • Assist in up-dating the office notice board.
  • Ensure that Laboratory and clinic coats are cleaned and delivered on time.
  • Assist with photocopying of training materials and documents.
  • Perform any other duties as directed by the Supervisors.

Qualifications, Skills and Experience: 

  • The ideal candidate should preferably hold a degree in Humanity Studies, or its equivalent.
  • At least two years’ experience in front desk administration
  • Excellent telephone etiquette.
  • Excellent communication and interpersonal skills
  • Highly organized, sensitive to detail and self-motivated.
  • High level of integrity
  • Ability to maintain a high level of confidentiality.
  • Use of computers including word processing, spreadsheets, power point, email and Internet.

How to Apply:

All suitably qualified and interested candidates should download the application form, download here, attach it together with application letters, CVs, Photocopies of academic qualifications and three professional referees. The position number (Check top of advert) and preferred location should clearly be stated in the application letter.

Please send applications to:

The Human Resources and Administration Manager

Makerere University Walter Reed Project

Plot 42 Nakasero Road.

P.O. Box 16524 Kampala. Uganda

Deadline: 19th September 2016

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Fresher Administrator – Malaria Consortium Uganda

Department: Operations

Reports to: Operations Manager

Station: Kampala

Job Type: Fixed Term

Salary: USD 6,250 Gross per annum

Hours: 40.00

Organisational Background:

Established in 2003, Malaria Consortium is one of the world’s leading non-profit organisations specialising in the comprehensive prevention, control and treatment of malaria and other communicable diseases among vulnerable and under privileged populations. We increasingly find our work on malaria can be effectively integrated with other similar public health interventions for greater impact and therefore expanded our remit to include child health and neglected tropical disease interventions.

We work in Africa and Asia with communities, governments, academic institutions, and local and international organisations, to ensure effective delivery of services, which are supported by strong evidence.

Our areas of expertise include:

  • Disease prevention, diagnosis and treatment
  • Disease control and elimination
  • Systems strengthening
  • Research, monitoring and evaluation leading to best practice
  • Behaviour change communication
  • National and international advocacy and policy development

Malaria Consortium is recruiting for Administrators to join our team in the MAPD ProjectOffices of Masaka, Hoima, Kabarole and Arua

The administrator is responsible for management of the reception, provide administrative and logistics support to the office.

The successful candidate will have:

  • Bachelor’s degree in Information and office management/ office Administration or related.
  • Minimum of 1 year’s experience in the field of administration
  • Experience in managing a reception, switchboard and/or customer care

To view the full job description and apply, please click here

Deadline: 16/09/2016 23:59

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Fresher Receptionist – Malaria Consortium

Department: Operations

Reports to: Operations Manager

Station: Kampala

Job Type: Fixed Term

Salary: USD 6,250 Gross per annum

Hours: 40.00

Organisational Background:

Established in 2003, Malaria Consortium is one of the world’s leading non-profit organisations specialising in the comprehensive prevention, control and treatment of malaria and other communicable diseases among vulnerable and under privileged populations. We increasingly find our work on malaria can be effectively integrated with other similar public health interventions for greater impact and therefore expanded our remit to include child health and neglected tropical disease interventions.

We work in Africa and Asia with communities, governments, academic institutions, and local and international organisations, to ensure effective delivery of services, which are supported by strong evidence.

Our areas of expertise include:

  • Disease prevention, diagnosis and treatment
  • Disease control and elimination
  • Systems strengthening
  • Research, monitoring and evaluation leading to best practice
  • Behaviour change communication
  • National and international advocacy and policy development

Scope of work The Receptionist is responsible for management of the reception area, receiving visitors, managing the central office phone, directing visitors and proving any administrative related support to the operations team.

The successful candidate will have:

  • Bachelor’s degree in Information and office management/ office Administration or related.
  • Minimum of 1 year’s experience in the fiel of administration
  • Experience in managing a reception, switchboard and/or customer care

To view the full job description and apply, please click here

Deadline: 16/09/2016 23:59

 

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