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British Council Uganda Jobs – Administration Assistant

British Council Uganda Jobs

Job Title:  Administration Assistant – British Council Uganda Jobs 

Organisation: British Council

Duty Station:  Kampala, Uganda

Job Summary: 

British Council Uganda Jobs: The Administration Assistant will perform a variety of general administrative and clerical services. The Administration Assistant will be responsible for General Office Management. S/he ensures proper flow of office procedures, and carrying out common office duties. Maintains a positive and friendly company image by acting as the first line of contact to visitors, customers, and vendors in person, online, and via telephone.

About BC:

The British Council is the UK’s international organisation for educational opportunities and cultural relations. We create international opportunities for the people of the UK and other countries and build trust between them worldwide. British Council Uganda is based in Kampala and offers a full range of programmes including examinations, project management on behalf of other donors, and its own grant funded projects. British Council has operated in Uganda since 1952 and its aim is to build cultural and educational relations between Uganda and the UK.

Key Duties and Responsibilities: 

  • Coordinate office activities and operations to secure efficiency and compliance to company policies
  • Works cooperatively with all team members to support the achievement of work plan activities designed to achieve identified goals and objectives;
  • Manage agendas/travel arrangements/appointments etc. for the upper management
  • Manage phone calls and correspondence (e-mail, letters, packages etc.)
  • Support budgeting and bookkeeping procedures
  • Create and update records and databases with personnel, financial and other data
  • Track stocks of office supplies and place orders when necessary
  • Search and find contractors
  • Submit timely reports and prepare presentations/proposals as assigned
  • Assist colleagues whenever necessary
  • Coordinates any required repairs to office equipment;
  • Maintains adequate office supply of all department supplies used within the department;
  • Filling

Qualifications, Skills and Experience:

  • The Administration Assistant must hold a BA/BSC in Commerce, Business Administration, Secretarial Studies or any other related field.
  • Three years’ experience in a similar position.
  • Proven experience as an office administrator, office assistant or relevant role
  • Familiarity with office management procedures and basic accounting principles
  • Excellent knowledge of MS Office and office management software (ERP etc.)
  • Excellent organizational, planning and problem solving skills;
  • Must be able to communicate effectively in writing and verbally;
  • Working knowledge of Microsoft Office and other relevant software.
  • Must be able to work flexible hours;
  • Highly Organised
  • Strong Professional Impression
  • Proven People Person
  • Personal Competencies: Communication, teamwork, problem solving

How to Apply:

All suitably qualified and interested candidates should send their CVs and applications not heavier than 2MBs to the email address: application@ppg.co.ug.

Note: Only shortlisted candidates will be contacted.

Deadline: 31st May 2018 by 5pm

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Embassy of Sweden Uganda Jobs – Migration Assistants

Embassy of Sweden Uganda Jobs

Job Title: 2 Migration Assistants – Embassy of Sweden Uganda Jobs

Organization: Embassy of Sweden Kampala.

Job Summary:

Embassy of Sweden Uganda Jobs: The Embassy is looking for one to two (1-2) assistants for our Migration section who can start working from the beginning of February 2018. The posts are temporary (one or two years) full-time positions with the possibility of extension, and begin with a six-month probationary period.

About us:

The Embassy of Sweden in Kampala has a broad mandate to promote Swedish-Ugandan relations through political dialogue, development cooperation, trade and investment, cultural exchange and through service to Swedish and foreign citizens with issues related to Swedish authorities. The Embassy also provides assistance to Swedish citizens in the event of a consular crisis.

Job assignments:

  • Receive and register applications in the migration reception
  • Conduct oral interviews in residence and work permit matters
  • Take biometrics (photo and fingerprints) of applicants
  • Answer questions and provide service in the migration front desk, as well as by e-mail and telephone

Job requirements

  • The Embassy is looking for someone with a relevant training and a good command of written and spoken English.
  • Good knowledge of Tigrinya is an added advantage.
  • Experience within migration or any other work with individuals in vulnerable situations is desirable.
  • Good computer skills are a requirement.
  • The person we seek must be responsible, alert and have a good power of initiative, be able to work well with others and have a positive, service-oriented manner.

How to apply

Please send your application, including a short cover letter and resume, by email to ambassaden.kampala-migration@gov.se no later than 3 December 2017.

Please indicate the reference UM2017/41001/KAMP in your application.

Questions regarding the positions can be answered by Elina Anderson, Tel: 0417 700 800.

Embassy of Sweden Uganda Jobs – Migration Assistants

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European Union Uganda Jobs – Alevel Office Support

European Union Uganda Jobs

Job Title:    Office Support Agent (European Union Uganda Jobs)

Organisation: European Union (EU)

Duty Station: Kampala, Uganda

Reports to: Head of Administration

Job Summary: 

European Union Uganda Jobs: The Office Support Agent will support the EU Delegation by contributing to the achievement of the objectives of the Administration through pro-active support of the section. The Office Support Agent is expected to take initiatives within the limits defined by the Head of the Administration

About EU:

The European Union (EU) is an economic and political partnership between 28 European countries. It plays an important role in international affairs through diplomacy, trade, development aid and working with global organisations. Abroad, the EU is represented through more than 140 diplomatic representations, known also as EU Delegations, which have a similar function to those of an embassy. The EU Delegation to Uganda is supporting Uganda’s priority needs which include the need to foster sustainable development by sound governance and macro-economic policies, improved connectivity of national and regional transport infrastructure and strengthening of agriculture.

Key Duties and Responsibilities:   

Operation of the switchboard:

  • Answering incoming telephone calls
  • Making international calls
  • The incumbent will be managing the reimbursement procedures of private telephone calls
  • Implementing security procedures on the admission of all persons and arranging the escorting of all visitors within the Delegation
  • Handling incoming and outgoing mail
  • Drafting of notes and letters
  • Tasked with the collection and dispatch of mail and courier pick-up and delivery services
  • Control of meeting room bookings for internal and external participants
  • Document management –  registration, filing and archiving
  • Data entry of invoices
  • Tasked with processing URA VAT tax claims for the office
  • Back-up to Section Secretary during absences
  • Other duties as may be assigned by the Head of Administration

Qualifications, Skills and Experience:

  • The applicants for the European Union Office Support Agent job opportunity should have completed secondary education. Any form of higher education in the related field is desired
  • At least three years of experience preferably with a focus on secretarial/administrative duties in an international environment
  • Working in a multicultural environment is an added advantage
  • Proficient in English is required. French fluency is desired
  • Knowledge of IT tools           Microsoft Office package
  • Operation of a telephone switchboard is an added advantage
  • Ability to work in a team with a pleasing personality
  • Ability to deal with stressful situations
  • Ability to prioritise, understand complex subjects and respond appropriately
  • Positive and a good all-rounder, outgoing and cheerful
  • Discrete and able to handle sensitive information
  • Proactive in finding solutions to potential problems

How to Apply:

All suitably qualified and interested candidates seeking to join the European Union Delegation in Uganda should send an application letter, a completed EU Standard Curriculum Vitae, download here, that must include three relevant referees, reference letter(s) of previous employment(s)and  copies of education and training certificates addressed to:

Head of Administration

European Union

Delegation to the Republic of Uganda

Crested Towers, 15th floor

Plot 17-23 Hannington Road

P.O. Box 5244 Kampala, Uganda.

Email to: DELEGATION-UGANDA-HOA@eeas.europa.eu

NB: Please clearly indicate: Application – Office Support Agent in the subject of the E-mail.

Deadline:  8th September 2017 by 13:00 Hours

European Union Uganda Jobs – Alevel Office Support

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British High Commission Jobs – Executive Assistants

British High Commission Jobs

Job Title:         2 Executive Assistants 

Organization: British High Commission (BHC)

Duty Station: Kampala, Uganda

Office Notice No.: 06/17 KPL

Starting Monthly Salary: UGX 4,137,961

About US:

British High Commission Jobs: The British High Commission is the diplomatic liaison office that aims to develop and maintain close bilateral relations with Uganda, in accordance with British government policies. The British High Commission is responsible for the political relationship between the UK and Uganda, and we provide advice and guidance on political and governance issues. BHC provides assistance and documentary services to British nationals in Uganda. The UK Trade and Investment Section provides assistance to both British and Ugandan businesses.

Job Summary: 

British High Commission Jobs: The Executive Assistant will provide PA support the High Commissioner/Deputy High Commissioner and the Defence Advisor.  The EA to the High Commissioner also oversees the calendar of events at the official residence, managing events for the High Commissioner and coordinating others to ensure they deliver on official objectives. Both positions are multi-faceted roles which play a significant part in the wider life of the High Commission.

Key Duties and Responsibilities:   

  • Tasked with diary management including setting up official meetings and managing internal schedules;
  • Responsible for managing travel and accommodation arrangements of High Commissioner/Defence Advisor;
  • Tasked with the production, registration and dispatch of official correspondence and documents for meetings;
  • Provide ad hoc support on IT, security and other areas;
  • In charge of budget management and oversight of spending;

Qualifications, Skills and Experience:

  • The ideal candidates for the British High Commission (BHC) Executive Assistants jobs should have prior PA experience
  • Excellent level of written and spoken English
  • Excellent organisational skills
  • Proficiency in MS Office Packages
  • Ability to work under pressure and prioritise
  • Excellent communication and interpersonal skills
  • High degree of discretion and confidentiality
  • Good team player.

Personal Competencies: Making Effective Decisions, Leading and Communicating, Collaborating and Partnering, Delivering at Pace

NB: This role requires security clearance and is available to nationals of the UK, Canada, Australia, USA and New Zealand only. 

How to Apply:

All suitably qualified and interested candidates who wish to join the British High Commission in the aforementioned capacity should apply by clicking on the link below.

Click Here

Deadline: 4th August 2017

British High Commission Jobs – Executive Assistants

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A’ Level Shipment Assistant Jobs – United States US Embassy

Job Title:          Shipment Assistant

Organisation: United States US Embassy, US Mission in Uganda

Duty Station: Kampala, Uganda

Salary Grade: FSN-6 (Ugshs 41,892,912 p.a. inclusive of allowances)

Vacancy Announcement Number: 94-16

About US Embassy:

The United States Embassy in Kampala, Uganda has enjoyed diplomatic relations with Uganda for over 30 years.  Ambassador Deborah R. Malac currently heads the U.S Mission to Uganda.  The Mission is composed of several offices and organizations all working under the auspices of the Embassy and at the direction of the Ambassador.

Among the offices operating under the U.S Mission to Uganda are:

  • United States Agency for International Development (USAID)
  • Centers for Disease Control (CDC)
  • Peace Corps

Job Summary: The Shipment Assistant expedites the customs clearances and other host Government approvals and arrange for commercial shipping services for all incoming and outgoing shipments of supplies, household effects, vehicles, coordinate the movements of the rest of the shipping office, maintain real time tracking of shipments and provide customer support., etc.

Key Duties and Responsibilities: 

Shipping/Clearing Duties:

  • Prepares renewal forms for road licenses for GOV/POV. Tracks inbound/outbound shipments and keeps office Excel tracker updated.
  • Processes necessary documents for clearing customs and URA exemptions.
  • Coordinates actions of shipping and clearing agents.
  • The incumbent coordinates with shippers and customers for the delivery of goods. Processes vehicle transfers/registrations/de-registrations.
  • Facilitate and oversee HHE/UAB/POV and Consumables shipments.
  • Ensure timely processing of official shipments.
  • Ensure timely responses to Shipping agents and Customers.

Pouches: Facilitate the clearance and delivery of Classified/Unclassified pouches.

Expediting Duties:

  • Meets new mission personnel and official visitors at the airport, receives passports and tags, pass through immigration, identifies the baggage, for through customs and transport them to destination.
  • Arranges for VIP Lounge and works with security officials during visits of VIP visitors.
  • Processes passports upon arrival and departure through the VIP Lounge.  Checks VIP visitors in departure and handles passports.
  • Processes passenger at ticket counter and immigration, assists by completing departure forms.
  • Remains at airport until departure of plane.

Qualifications, Skills and Experience:

NOTE:  All applicants must address each selection criterion detailed below with specific and comprehensive information supporting each item.

  • The applicants for the United US Embassy Shipment Assistant career opportunity should have completion secondary school
  • At least three years of clerical experience in shipping, logistics, or transportation is required
  • A good working knowledge and understanding of customs regulations and local law concerning importation/exportation of goods and property is required.
  • Level 1 typing (less than 40 wpm); ability to drive a vehicle, basic office computer skills and interpersonal skills in dealing with American employees and Ugandan Government officials are required
  • Possess a valid driver’s license.
  • Language Proficiency: Level III English (good working knowledge in both written and spoken) is required.

How to Apply:

All those interested in working with the US mission in Kampala should send their applications and strictly adhere to the following:

  • Download a completed and signed Universal Application for Employment as a Locally Employed Staff, Download it Here.
  • Any additional documentation that supports or addresses the requirements listed above (e.g. transcripts, degrees, etc.)

Submit Application To:

Human Resources Office

By email at KampalaHR@state.gov

NB: Your application will be reviewed if you have fulfilled all the requirements including submission of standard file types such as Microsoft Word (.doc) and Adobe Acrobat (.pdf) in a single attachment (No Zipped files, Links or Multiple Attachments) and should not exceed 10MB. Please clearly indicate the position number and title you are applying for on the DS-174 form.

Deadline: 20th October 2016

The US Mission in Kampala provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.  The Department of State also strives to achieve equal employment opportunity in all personnel operations through continuing diversity enhancement programs.