Procurement Assistant – Plan International

Deadline: 12th September 2016

Grade: B

Department: Administration – Kampala

Reports to: Procurement Coordinator

About us:

Plan International is an independent development and humanitarian organisation that advances children’s rights and equality for girls.

We believe in the power and potential of every child. But this is often suppressed by poverty, violence, exclusion and discrimination. And it’s girls who are most affected.

Working together with children, young people, our supporters and partners, we strive for a just world, tackling the root causes of the challenges facing girls and all vulnerable children.

We support children’s rights from birth until they reach adulthood. And we enable children to prepare for – and respond to – crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge.

We have been building powerful partnerships for children for over 75 years, and are now active in more than 70 countries.

Plan International Uganda started its operations in 1992 and currently has diversified programme portfolio in the Central, Eastern, Northern and West Nile regions.

The organisation is an equal opportunity employer and is currently seeking to recruit competent persons to fill above mentioned position:
Reporting to the Procurement Coordinator, the incumbent will be responsible for providing logistical support to the department. S/he will oversee that administrative routines are implemented efficiently and effectively.

Dimensions of Role:
The position has no approval and supervision authority. The position directly supports the Administration department and works closely with the Procurement Coordinator in execution of the duties.

Typical Responsibilities – Key End Results of Position:

Administration logistical support:

1. Prepares prompt payment to vendors according to the approved purchase order agreement; punctual delivery of goods and services by the vendor; proper receipt and clearance of any materials, supplies, or equipment, and conducts negotiations of any returns or adjustments which may become necessary.
2. Follows up approved orders for timely delivery of goods and services by the vendor; proper receipt and clearance of any materials, supplies, or equipment, and conducts negotiation of any returns or adjustments which may become necessary.
3. Responsible for organizing and implementing the procurement function in respect to workshop and training bookings at Country Office level in conformity with Plan International Uganda’s policies and procedures.
4. Reviews active orders both electronic and hard copy to determine delivery status and follows up with vendors to assure prompt delivery.
5. Communicates with staff concerning delivery progress and maintains records of receipt of invoices.
6. Prepares a weekly procurement progress log for sharing with all staff with up-to-date status of the procurements.
7. Places orders in the line of responsibility and drafts/writes related correspondences.
8. Prepares vendor set up forms following the established procedures and minimum selection standards, including ant-terrorism screening.
9. Liaises with the Communications department for review of adverts before placing in the media/press.
10. Receives, tabulates and opens bid documents, including bid opening receipts as per Plan International procurement procedures.
11. Supports supervisor in maintenance of updated records related to procurement function such as vendor contract files, framework agreement files with service providers.
12. Acts as a backup the customer care/reception desk officer as and when assigned.

Dealing with Problems:

• As delegated by the Procurement Coordinator, performs the tasks in line with established procedures and policies.

Communications and Working Relationships:
• Communicates with the Administration Coordinator and staff in regard to approval of requisitions and receiving of requisitions respectively.

Knowledge, Skills, Experience, Attitudes and Behaviours Required to Achieve Role’s Objectives:

• A minimum of a higher Diploma in business or education or another related field.
• At least 2 years of working experience in a relevant field in the INGO is an added advantage
• Experience in use of Microsoft office applications i.e. word, excel and power point.
• Ability and willingness to learn and travel to the field
• Very well organized and able to work under pressure
• Excellent interpersonal skills

Physical Environment and Demands:

• Typical Office environment

Level of Contact with Children:

• Low interaction with children


CPP Responsibilities
Evaluations of work conducted by contractors/consultants working directly with children include feedback on their behaviour and conduct towards children. Appropriate action should be taken against any issues that arise.

10 Sponsorship Commitments Responsibilities
Ensure sponsorship quantitative and qualitative data gathered from our annual interviews/consultations with sponsored children to improve programs at the local level.

Qualified candidates should submit letters of application, together with a CV, contact telephone numbers, copies of relevant certificates, names and contact details of three references plus salary history should be included and sent to the undersigned not later than Monday, 12th September 2016. Only short-listed applicants will be contacted. Please consider your application unsuccessful in case you do not hear from us by 30th November 2016.

Qualified female candidates are encouraged to apply.

Ag. Country Human Resources Manager,
Plan International Uganda
Email: uganda.recruitment@plan-international.org

NB: Only soft copies of applications will be considered and indicate the position you are applying for in the subject line.

As a Child Centred Development organisation, Plan International Uganda strives to ensure that children are kept safe in all the areas we operate. The organisation further has a Child Protection Policy that every staff is required to sign. Potential candidates will be required to provide information confirming whether or not they have ever been convicted of any child abuse crimes.


Program Development Officer – DRC

Current Office Assistant Jobs Uganda- DRC UGANDA JOBS Danish Refuge Council Uganda Jobs Internship Placements Uganda 2017 - ICT Jobs In Uganda 2017

Deadline: 16th August 2016

Organisation: Danish Refugee Council (DRC)

Duty Station: Kampala, Uganda

Reports to: Head of Programs

About US:

The Danish Refugee Council (DRC) is a private, independent, humanitarian organization working on all aspects of the refugee cause in more than 36 countries throughout the world. The aim of DRC is to protect refugees and internally displaced persons (IDPs) against persecution and to promote durable solutions to the problems of forced migration, on the basis of humanitarian principles and human rights. DRC works in accordance with the UN Conventions on Refugees and the Code of Conduct for the ICRC and NGOs in Disaster Relief.

Job Summary: The Program Development Officer is responsible to assist in Program Development in the country program and M&E. The Program Development officer is also responsible for communication and visibility of projects in the Uganda country program.

Key Duties and Responsibilities: 

Program Development and Fundraising:

  • Under guidance from the HOP, be responsible for program development, writing concept notes and developing project proposals.
  • The incumbent will ensure coordination with various components of the program, and receive and collage the information required for projects.
  • Draft proposals in response to relevant call for proposals.
  • Identify new opportunities for program expansion within the strategic priorities of Uganda program.
  • Develop rapport and possibility for partnership with relevant organizations for the longer term cooperation and possible joint programming.
  • Work closely with the Program and support teams for quality enhancement of program development.

Monitoring and Evaluation:

  • Be responsible for developing and implementing M&E plan for dedicated projects in Uganda, in coordination with the Head of Program and Area Managers.
  • Influence program development in Uganda with timely feedback based on monitoring and impact reports.
  • Support the M&E Unit in preparing certain reports

Communication and Visibility:

  • Serve as the communication and visibility focal point for Uganda, liaise with Regional Office and HQ on communication and visibility.
  • Keep abreast the Communication and visibility plan for Uganda country program and constantly update it
  • Develop human stories and other printed materials to assist the visibility of projects
  • Regularly update the DRC social media webpage.

Qualifications, Skills and Experience:

  • The applicant for the Danish Refugee Council (DRC) Program Development Officer should preferably hold a Postgraduate in international development and/or humanitarian action
  • One year of work experience in the field
  • Possess strong analytical and conceptual skills.
  • Proven commitment to accountable practices.
  • Knowledge of working in challenging environments.
  • Proven ability to manage large varied workloads and deal constructively with stress and periods with long hours.
  • Proven ability to prioritize tasks, meet deadlines and work with limited supervision
  • Proactive, stable and robust character and a good team player.
  • Excellent communication skills, calm and a good sense of humour.
  • Excellent interpersonal skills and demonstrated ability to establish effective working relations at all levels.
  • Fluent in written and spoken English.

How to Apply:

All suitably qualified and interested candidates should send their applicationsincluding;

  • A cover letter (1 page) in which you explain why you are interested in the position and how you meet the qualities and qualificationscriteria and please indicate your salary expectations
  • Updated and detailed (maximum 3 pages). The CV should include information about your qualifications, relevant training courses,work experience, and name and contact details of three relevant references.

The complete application package should be uploaded online, Click Here