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Accounts Assistant – Plan International Uganda

Deadline: 12th September 2016

Department: Finance Country Office

Reports to: Programme Unit Finance Manager

About us:

Purpose: Plan International is an independent development and humanitarian organisation that advances children’s rights and equality for girls.

We believe in the power and potential of every child. But this is often suppressed by poverty, violence, exclusion and discrimination. And it’s girls who are most affected.

Working together with children, young people, our supporters and partners, we strive for a just world, tackling the root causes of the challenges facing girls and all vulnerable children.

We support children’s rights from birth until they reach adulthood. And we enable children to prepare for – and respond to – crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge.

We have been building powerful partnerships for children for over 75 years, and are now active in more than 70 countries.

Plan International Uganda started its operations in 1992 and currently has diversified programme portfolio in the Central, Eastern, Northern and West Nile regions.

The organisation is an equal opportunity employer and is currently seeking to recruit competent persons to fill above mentioned position:
Reporting to the Programme Unit Finance Manager, the incumbent will be responsible for providing timely and reliable information, maintain accurate records of financial transactions through establishing accounts and posting transactions in the accounting system for the Programme Unit.

Dimensions of Role:
Responsible for capturing financial data into the system

Typical Responsibilities – Key End Results of Position:

1. Cash Disbursement
• Reconcile the receipt record with cash receipts and the bank deposit slip
• Processes invoices in SAP
• Prepares payments on the business on-line system
• Prepares cheques to accompany the corresponding payment – Vouchers
• Stamps payment vouchers and all supporting documents as ’paid’ as per the operation manual.
• Enter all transactions into the SAP as per Plan International’s procedures
• Execute mobile money payments

2. Record Management
• Maintain payment Voucher files in numerical order.
• Proper custody of the embossing machine and paid stamps

3. Reporting
• Prepare monthly bank reconciliation
• Prepare monthly mobile money reconciliation report

4. CPP Responsibilities
• Adhere to the Child Protection Policy (CPP), Code of Conduct and reporting any child protection issues.
• Responsible for the implementation of the CPP standards as they apply to area of responsibility, development of actions to address identified gaps and monitoring their effectiveness

5. Sponsorship Commitments Responsibilities
• Understands the sponsorship commitments and support Plan International Uganda team at all times to work with them and meet the commitment to Sponsored Children and sponsors

Dealing with Problems:
• Having to make payment for a Project Outline and later finding that it is not yet linked to the grant in SAP

Communications and Working Relationships:
• Programme Unit Finance Manager: Working hand in hand towards producing reliable information by maintaining record of financial transaction for the designated Programme Unit
• All Programme Unit staffs: Daily handling of their requests for payment

Knowledge, Skills, Experience, Attitudes and Behaviours Required to Achieve Role’s Objectives:

Knowledge
• Bachelors (Hons) degree in Finance and Accounting, Commerce, Business Administration with accounting major
• Part professional qualification in accountancy e.g. CPA or ACCA,
Skills
• A minimum of 2 years working experience as an Assistant Accountant in a busy and reputable organisation
• Computer literate with ability to work with spreadsheets
• Experience working with an NGO will be an added advantage
• Knowledge of an accounting software package such as SAP, SUN, Tally, Sage desirable

Behaviours
• Interest in addressing children, family and community development issues
• High level of integrity and accuracy
• Committed to meeting deadlines
• Team player

Physical Environment and Demands:
• Typical office environment

Level of Contact with Children:
• Occasional interaction with children

ADDITIONAL RESPONSIBILITIES

CPP Responsibilities
• Ability to adhere to the Child Protection Policy, Code of Conduct and reporting any CPP issues;
• Responsible for the implementation of the CPP standards as they apply to area of responsibility plus the development of actions to address identified gaps and monitoring their effectiveness.

Sponsorship Commitments Responsibilities
Support the Sponsorship Support Manager to ensure that Plan International Uganda staff effectively understand, implement and meet the 10 sponsorship commitments.

Qualified candidates should submit letters of application, together with a CV, contact telephone numbers, copies of relevant certificates, names and contact details of three references plus salary history should be included and sent to the undersigned not later than Monday, 12th September 2016. Only short-listed applicants will be contacted. Please consider your application unsuccessful in case you do not hear from us by 30th November 2016.

Qualified female candidates are encouraged to apply.

Ag. Country Human Resources Manager,
Plan International Uganda
Email: uganda.recruitment@plan-international.org

NB: Only soft copies of applications will be considered and indicate the position you are applying for in the subject line.

As a Child Centred Development organisation, Plan International Uganda strives to ensure that children are kept safe in all the areas we operate. The organisation further has a Child Protection Policy that every staff is required to sign. Potential candidates will be required to provide information confirming whether or not they have ever been convicted of any child abuse crimes.

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Procurement Assistant – Plan International

Deadline: 12th September 2016

Grade: B

Department: Administration – Kampala

Reports to: Procurement Coordinator

About us:

Plan International is an independent development and humanitarian organisation that advances children’s rights and equality for girls.

We believe in the power and potential of every child. But this is often suppressed by poverty, violence, exclusion and discrimination. And it’s girls who are most affected.

Working together with children, young people, our supporters and partners, we strive for a just world, tackling the root causes of the challenges facing girls and all vulnerable children.

We support children’s rights from birth until they reach adulthood. And we enable children to prepare for – and respond to – crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge.

We have been building powerful partnerships for children for over 75 years, and are now active in more than 70 countries.

Plan International Uganda started its operations in 1992 and currently has diversified programme portfolio in the Central, Eastern, Northern and West Nile regions.

The organisation is an equal opportunity employer and is currently seeking to recruit competent persons to fill above mentioned position:
Reporting to the Procurement Coordinator, the incumbent will be responsible for providing logistical support to the department. S/he will oversee that administrative routines are implemented efficiently and effectively.

Dimensions of Role:
The position has no approval and supervision authority. The position directly supports the Administration department and works closely with the Procurement Coordinator in execution of the duties.

Typical Responsibilities – Key End Results of Position:

Administration logistical support:

1. Prepares prompt payment to vendors according to the approved purchase order agreement; punctual delivery of goods and services by the vendor; proper receipt and clearance of any materials, supplies, or equipment, and conducts negotiations of any returns or adjustments which may become necessary.
2. Follows up approved orders for timely delivery of goods and services by the vendor; proper receipt and clearance of any materials, supplies, or equipment, and conducts negotiation of any returns or adjustments which may become necessary.
3. Responsible for organizing and implementing the procurement function in respect to workshop and training bookings at Country Office level in conformity with Plan International Uganda’s policies and procedures.
4. Reviews active orders both electronic and hard copy to determine delivery status and follows up with vendors to assure prompt delivery.
5. Communicates with staff concerning delivery progress and maintains records of receipt of invoices.
6. Prepares a weekly procurement progress log for sharing with all staff with up-to-date status of the procurements.
7. Places orders in the line of responsibility and drafts/writes related correspondences.
8. Prepares vendor set up forms following the established procedures and minimum selection standards, including ant-terrorism screening.
9. Liaises with the Communications department for review of adverts before placing in the media/press.
10. Receives, tabulates and opens bid documents, including bid opening receipts as per Plan International procurement procedures.
11. Supports supervisor in maintenance of updated records related to procurement function such as vendor contract files, framework agreement files with service providers.
12. Acts as a backup the customer care/reception desk officer as and when assigned.

Dealing with Problems:

• As delegated by the Procurement Coordinator, performs the tasks in line with established procedures and policies.

Communications and Working Relationships:
• Communicates with the Administration Coordinator and staff in regard to approval of requisitions and receiving of requisitions respectively.

Knowledge, Skills, Experience, Attitudes and Behaviours Required to Achieve Role’s Objectives:

• A minimum of a higher Diploma in business or education or another related field.
• At least 2 years of working experience in a relevant field in the INGO is an added advantage
• Experience in use of Microsoft office applications i.e. word, excel and power point.
• Ability and willingness to learn and travel to the field
• Very well organized and able to work under pressure
• Excellent interpersonal skills

Physical Environment and Demands:

• Typical Office environment

Level of Contact with Children:

• Low interaction with children

ADDITIONAL RESPONSIBILITIES

CPP Responsibilities
Evaluations of work conducted by contractors/consultants working directly with children include feedback on their behaviour and conduct towards children. Appropriate action should be taken against any issues that arise.

10 Sponsorship Commitments Responsibilities
Ensure sponsorship quantitative and qualitative data gathered from our annual interviews/consultations with sponsored children to improve programs at the local level.

Qualified candidates should submit letters of application, together with a CV, contact telephone numbers, copies of relevant certificates, names and contact details of three references plus salary history should be included and sent to the undersigned not later than Monday, 12th September 2016. Only short-listed applicants will be contacted. Please consider your application unsuccessful in case you do not hear from us by 30th November 2016.

Qualified female candidates are encouraged to apply.

Ag. Country Human Resources Manager,
Plan International Uganda
Email: uganda.recruitment@plan-international.org

NB: Only soft copies of applications will be considered and indicate the position you are applying for in the subject line.

As a Child Centred Development organisation, Plan International Uganda strives to ensure that children are kept safe in all the areas we operate. The organisation further has a Child Protection Policy that every staff is required to sign. Potential candidates will be required to provide information confirming whether or not they have ever been convicted of any child abuse crimes.

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Legal Assistant – InterAid Uganda

InterAid Uganda Jobs

Deadline of this Job: not later than 31st August, 2016 by 5:00pm


Duty Station:
Kiryandongo Refugee Settlement Field Office, UgandaReports to: Legal AdvocatePERSON SPECIFICATION

  • A suitable Candidate for this position should poses a Degree in Law from a recognised Institution.
  • Possession of a Post graduate Diploma in Legal Practice from Law Development Centre is an added advantage.
  • A minimum of one years’ relevant work experience in an NGO implementing humanitarian programs.
  • Knowledge of Humanitarian/Refugee laws will be an added advantage.
  • Good communication skills.
  • High level of integrity
  • Computer literate with knowledge of MS Word, MS EXCEL, MS Power point.
  • Good interpersonal skills

Job application procedure
Suitable candidates meeting the requirements above are encouraged to send their cover letter, CVs and photo copies of their Academic Certificates including three professional referees by E-mail to recruitment@interaiduganda.org or hand deliver to InterAid Receptionist Kampala Office, not later than 31st August, 2016 by 5:00pm to the address below.

For a detailed job description, please visit our website at www.interaiduganda.org

The Human Resource Department,
InterAid Uganda,
Plot 1102 Block 8,
Kabaka Aniagala Road,
R0.Box 737, Kampala, Uganda,

NB. Only short listed candidates will be contacted.
Any form of canvassing will lead to automatic disqualification.

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Veterinary Doctors [2] – Goodman International

Goodman International Uganda Jobs:

 

Deadline: 2nd September 2016

Duty Station: Mityana-Kasese, Uganda

About US:

Goodman International Ltd is a Pharmaceutical Company based in Kampala – Uganda, dealing in Importation & Distribution of Human and Veterinary Medicines, Agent & Local Technical Representative (LTR) for several manufacturers from Europe and Middle East. Goodman International Ltd established and started its operations in 1995.

Key Duties and Responsibilities: The key responsibilities for thesepositions include but are not limited to:-

  • Detail, Demonstrate,   Promote   and Sell the Company’s Brand and Generic Products within Uganda.
  • Develop, Products   Market and Plan strategies to ensure continuous growth of their Sales.

Qualifications, Skills and Experience:  

  • The Veterinary Doctors should at least hold a BSc. in Veterinary Medicine and Surgery from a recognized institution
  • The applicants should at least have two years of related work experience
  • Excellent communication, marketing, presentation, negotiation and persuasive selling skills.
  • Excellent interpersonal skills and self-motivated with a demonstration of initiative
  • Able to work independently as well as in a team.
  • Computer literacy skills i.e. proficiency in MS Office
  • Candidates conversant with the Western & Central Region markets have an added advantage
  • Knowledge of Animals Population & Distribution in all regions is desired
  • Candidates who speak several other languages apart from English & Luganda have an added advantage
  • Candidates must be conversant with Rutooro

Age: Between 23–30 Years.

NB: A Very attractive Salary & Benefits Await

How to Apply:

All suitably qualified and interested candidates should send copies of all academic qualifications, copies of valid identity cards and detailed CVs to:

The Human Resource Manager,

Goodman International Ltd,

P.O. Box 21311, Kampala-Uganda

E-mail to: admin@goodman.co.ug

Hand Deliver to:  Hala Plaza, Plot 24B Nakasero Road, Kampala.

3

Customer Care Officer – Power Microfinance

Deadline of this Job:
Not later than 30th August 2016

Duty Station:
Kampala, Uganda

Job details:
JOB SUMMARY: To provide information regarding the institution’d products and services to its customers and handling any Inquiries and resolving customer complaints.

AGE: Between 23 to 35 years

Experience: 2 years in related field and willing to work under pressure with minimum supervision

Qualification: First Class and second class degree with a credit in Math and English

Job application procedure
Apply to:

The general Manager
Power Microfinance Ltd
P.O Box 10257 Kampala
Tel: 0706700100
Not later than 30th August 2016

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Credit Officer – Power Micro finance

Deadline of this Job:
Not later than 30th August 2016

Duty Station:
Kampala, Uganda

Job details:
JOB SUMMARY: To mobilize, appraise, monitor and recover loans within their Portfolio in with the Credit Policies procedure and set targets.

AGE: Between 23 to 35 years

Experience: 2 years in related field and willing to work under pressure with minimum Supervision.

Qualification: First class and second class degree with a credit in Math and English.

Job application procedure
Apply to:

The general Manager
Power Microfinance Ltd
P.O Box 10257 Kampala
Tel: 0706700100
Not later than 30th August 2016

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Receptionist / Administrative Assistant – GIZ

Deadline of this Job:
31st August 2016

Duty Station:
Kampala, Uganda

Job details:  The Receptionist / Administrative Assistant is responsible for:

  • liaising with customers in a service-oriented manner on behalf of the office by providing professional phone services, personally welcoming visitors and maintaining a high standard in the reception area
  • performing reception and secretariat services on a daily basis
  • manages daily office operations
  • managing the project office facilities
  • supporting the organisation of events and meetings

Specific tasks include:
Reception services

  • Answers and accepts phone calls and messages and/or forwards them
  • Maintains a call back list of all incoming calls which cannot be taken by the relevant staff member
  • Registers, documents and organises incoming and outgoing correspondence (e-mails, packages and personally delivered messages)
  • Ensures deputisation for other staff members
  • Ensures visitors are comfortable by offering newspapers, refreshments etc.

Office work and services:

  • ensures creation and/or regular updating of a list of contacts and addresses (telephone, e-mail)
  • sorts and distributes incoming correspondence (e-mail, fax, other official documents)
  • Makes photocopies and scans documents if and when required

Support to Administrative Experts:

  • Supports the preparation and organisation of events, meetings and activities in close collaboration with the Staff members of the project (invitation letters, reservations, reimbursement of transport allowance and per diem, etc.)
  • Compiles and organises information materials
  • Labels files according to GIZ filing system
  • Fills lists and tables according to the specific instructions of the administrative expert
  • Assists in preparing inventory lists
  • Maintains record of service requests
  • Prepares invoices/ receipts ready for stamping and have them signed by the responsible people
  • Assists in the preparations for internal control
  • Updates trainings, consultancy lists and databases as advised by the technical staff
  • Prepares advance and refund calculations for work related trips ‘
  • Updates business cards to the contact list
  • Regularly updates the fuel consumption of all project vehicles
  • Checks the logbooks of all project vehicles
  • Maintains the project office stock
  • Assures facility management of the project office and initiates in accordance with management repairs, maintenance, etc.
  • Prepares financial documents (vouchers, receipts, etc.) to be delivered to the finance manager

Other duties/additional tasks:
The receptionist

  • Performs other duties and tasks at the request of management
  • Undertakes further job training related to his/her position and duties, if required. Special training programs shall be identified and selected jointly with the Team leader
  • Assists in and/or carries out other project activities and other tasks as assigned, e.g. focal point for HIV, gender, security, etc., if required

A. Required qualifications, competences and experience
Qualifications:

  • Diploma in Secretarial Studies, Administration or any related field. Professional experience:
  • at least 1-3 years’ professional experience in a comparable position.

Other knowledge, additional competences:

  • Good working knowledge of ITC technologies (related software, phone, fax, email, the Internet) and computer applications (e.g. MS Office)
  • Very good written and oral knowledge of English and Ateso languages. Kumam language of advantage ‘
  • Politeness and helpfulness in dealing with visitors
  • Willingness to up skill as required by the tasks to be performed – corresponding measures are agreed with management

Job application procedure
Please submit your cover letter and resume to the Human Resource Department of GIZ, Plot 23 Nakasero Road, Kampala OR by email to recruitment-uganda@giz.de latest 31st August 2016.

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MKopa Jobs 2017 – Field Sales Managers

MKopa Jobs 2017

Job Title: Field Sales Managers (MKopa Jobs 2017)

Duty Station: Acholi Region and West Nile, Uganda

Reports to: Regional Sales Manager

Job Summary:

MKopa Jobs 2017: The Field Sales Manager will recruit, train, coach & manage a team of up to 20 Direct Sales Representatives to meet your sales targets of M-KOPA products. The role will involve detailed advanced planning to generate local networks to enable you to deliver current and future sales.  The majority of your time will be coaching and working with the DSRs in the field combined with strengthening local networks of customers, while fostering team spirit amongst the DSRs.  The incumbent will also assist with the resolution of customer needs as they arise.  This will be a demanding, yet personally satisfying role as you develop junior members of you team and sell a product that is upgrading people’s lives.

About US:

M-KOPA Solar is the global leader of “pay-as-you-go” energy for off-grid customers. Since its commercial launch in October 2012, M-KOPA has connected more than 200,000 homes in Kenya, Tanzania and Uganda to solar power, and is now adding over 500 new homes each day. The success of M-KOPA (M= mobile, KOPA= to borrow) stems from making solar products affordable to low-income households on a pay-per-use installment plan. Customers acquire solar systems for a small deposit and then purchase daily usage “credits” for US $0.45, or less than the price of traditional kerosene lighting. After one year of payments customers own their solar systems outright and can upgrade to more power.

Key Duties and Responsibilities:  

  • Achieve and surpass sales targets of M-KOPA products
  • Recruit, train, coach, mentor and supervise field based team of Direct Sales Representatives (DSR) to meet the set targets in line with M-KOPA business goals
  • Regularly monitor and evaluate the performance Direct Sales Representatives  to  meet the  performance standards
  • Manage DSR inventory and resolve audit recommendations in line with M-KOPA audit resolution guidelines
  • Develop local networks to assist in growing sales volume
  • Prepare and submit weekly activity plans and reports to Regional Sales  Manager

Qualifications, Skills and Experience:  

  • The ideal candidate should hold any relevant Bachelor’s Degree from a recognized University.
  • One year of management experience in a related sales field. e. g Micro-finance or other financial services, mobile-money, FMCG or other product/service in East Africa.
  • Proven ability to carry out direct selling
  • Proven track record of hitting targets
  • Demonstrated ability to mentor sales staff to achieve greater sales figures
  • Proven ability to plan ahead.
  • Ability to request and receive support from the headquarters.
  • Proven ability to work in a self-disciplined & proactive manner.
  • Good negotiation skills and ability
  • Tenacious personality
  • Customer focused.
  • Willingness to work in rural areas.
  • Good team player with high levels of flexibility.
  • Excellent problem solving and analytical skills.
  • Proven report-writing skills.

How to Apply:

All suitably qualified and interested candidates should apply online here

Deadline: 23th September 2017

MKopa Jobs 2017 – Field Sales Managers

 

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5

Administration Assistant – World Vision Uganda

Nutrition Jobs Uganda 2017

Application Deadline Date : 28-Aug-16

Reference: 4654-10N00066

Category: Administration/Corporate Services

International Role: No – Only National applicants will be considered.

Duration: 2+ Years

Reporting to: Administration and Facilities Officer

Purpose of the position:

To provide administrative support services to World Vision Uganda and to facilitate in the conducive running of the administration systems at the national office in line with the WORLD Vision Uganda Policies and Procedures.

Major responsibilities;

Logistics Services

  • Generate requisitions for supplies and services on behalf of the administration department
  • Receive, analyze and process services and supplies requisitions from other departments and projects to ensure timely delivery of services and items requested
  • Process payments of outstanding invoices in a timely manner to avoid any disconnections and meet our contractual obligation to the suppliers and service providers.
  • Ensure that adequate stocks of administration routine user items and replenishment of all supplies are maintained at all times

Facilitation of Expatriate Staff

  • Maintain a clear database to track international schools, manage and process payments of school fees on behalf of the expatriates. Ensure that renewals are made at the beginning of each school term
  • Maintain a database and proper filing system to ensure that all WVU expatriates have up to date documents during/for the rest of their contract periods with WVU.
  • Process renewals, permits, special passes and any other special passes and documents necessary within the required time on the staff arrival or expiration of the existing document

International and Local Travels

  • Review forms and invoices for staff travels for payment authorization
  • Facilitation of WVU staff and other support offices where required with VISA processing and requirement

Guest Relations

  • Maintain an up to date database of all guests coming into the country
  • Support to division/Program Assistants in facilitation of the guests i.e. hotel reservations, confirmation of flight reservations among others.

Reporting

  • Effective use of the administration activities work plan
  • Submit monthly reports to tract all activities in the department

Qualifications: Education/Knowledge/Technical Skills and Experience

  • Must possess a University degree in any business discipline
  • Good Computer skills and ability to write reports using MS Office packages
  • Must possess good communication skills and be courteous in working with clients.
  • At least two years relevant experience in a similar position
  • Must be fluent in English.

To Apply for the job, Click Here.

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Front Desk Information Officer – East African Roofing Systems Ltd

Deadline: 15th August 2016
Duty Station: Kampala, Uganda

About US:
East African Roofing Systems Ltd is the largest expanded metal company in the East Africa and has several years of experience in the expanded metal industry. It primarily deals in steel products.

Qualifications, Skills and Experience:
The applicants for the Front Desk Information Officer job placement must hold a University Degree in Public relations or related fields.
Proven working experience in similar roles. At least 2 years professional appearance.
Fluency in English & Luganda, (Swahili will be an added advantage)
Computer literate with capability to work with modern soft ware
Age: Between 24- 30yrs

How to Apply:
All suitably qualified candidates should send their applications attaching copies of all relevant academic documents to recruitment@earoofing.co.ug or deliver in person to Plot 55-87 Movit Rd Zanna Kampala Uganda.