PPDA Uganda Jobs – Diploma Front Desk Officer

PPDA Uganda Jobs

Job Title:     Front Desk Officer – PPDA Uganda Jobs

Organisation: Public Procurement and Disposal of Public Assets Authority (PPDA)

Duty Station: Kampala, Uganda

Reports to: Senior Administration Officer

About US:

PPDA Uganda Jobs: The Public Procurement and Disposal of Public Assets Authority (PPDA) is established under the PPDA Act No.1 of 2003 to develop standards and regulate procurement and disposal practices in respect of all Procuring and Disposing Entities which include Central Government Ministries and Departments, Local Governments, State Enterprises, Constitutional and Statutory Bodies and post primary training institutions.

Job Summary: 

PPDA Uganda Jobs: The Front Desk Officer will provide front desk services to all visitors of PPDA and ensuring that they are directed to the correct office and given the correct information

Key Duties and Responsibilities:

  • Front Desk Services: Manage the reception desk ensuring that visitors and all incoming and outgoing communications are handled with maximum efficiency and professionalism
  • Administrative Support (while on reception duty): To ensure that PPDA Staff are provided with swift and professional administrative support:
  • Visitor Administration: To co-ordinate logistical arrangements and support for visiting guests, PPDA staff and consultants so that each one accomplishes their visit purpose and has their wellbeing appropriately catered for.

Qualifications, Skills and Experience: 

  • The ideal candidate for the PPDA Front Desk Officer job opportunity should hold a Diploma in Business Administration / Customer Relations
  • Credits in both Mathematics and English at O’ Level.
  • A minimm of two years of relevant working experience
  • Excellent communication skills
  • Information Technology/ Computer Skills
  • Information Handling and Filing
  • Result-orientation
  • High Level of Integrity
  • Customer Care skills
  • Reliability

How to Apply: 

All qualified candidates should send their envelopes clearly marked “Application for the Post of ………………..” with an application letter and detailed CV indicating three independent referees; copies of academic certificates and one (1) current Passport photograph should be submitted to:

The Executive Director,

Public Procurement and Disposal of Public Assets Authority,

Plot 37 Nakasero Road, 5th Floor. UEDCL Tower

P.O. Box 3925, Kampala. Uganda.

Deadline: 2nd March 2018 by 5.00 p.m.

PPDA Uganda Jobs – Diploma Front Desk Officer


URC Uganda Jobs 2018 – Fresher Receptionist/Front Desk Assistant

URC Uganda Jobs 2018 no experience jobs in uganda

Job Title: Receptionist/Front Office Assistant – URC Uganda Jobs 2018:

Organisation: University Research Co., LLC (URC)

Location: Jinja, Uganda

About us: 

URC Uganda Jobs 2018: URC is a global company dedicated to improving the quality of health care, social services, and health education worldwide. With a non-profit affiliate, the Center for Human Services (CHS), URC manages projects in over 45 countries, including the United States.

Established in 1965, URC offers a range of technical assistance to strengthen health and social systems and service quality by empowering communities and health workers to identify and scale up locally appropriate solutions to critical problems. Internationally, we expand access to and improve the quality of services addressing maternal, newborn, and child health; infectious diseases, including HIV/AIDS, TB, and malaria; reproductive health and family planning; food and nutrition; and vulnerable children and families. In the US, we focus on improving communication related to issues like substance abuse, with a particular focus on reaching underserved populations.

URC’s mission is to provide innovative, evidence-based solutions to health and social challenges worldwide. Please join us in carrying out our mission (http://www.urc-chs.com/).

Division & Project Overview:

University Research Co., LLC (URC), a US-based public health organization working in Uganda since 2005, is implementing the USAID’s Regional Health Integration to Enhance Services in East Central Uganda Activity (USAID’s RHITES EC). The purpose of this project is to support the implementation of a comprehensive, integrated investment in regional health, HIV/AIDS and nutrition assistance. This five-year activity targets 11 districts in East-Central Uganda with an estimated total population of 4.1 million through a district-based integrated package of quality health, HIV/AIDS, nutrition and child development services. URC is seeking qualified candidates to fill the following positions at the Jinja town and district based offices.

Roles and Responsibilities:

The Receptionist is responsible for attending to visitors and deal with inquiries on the phone and face to face. S/he is expected to provide general information regarding the organization to the general public, clients and customers.

Specific Responsibilities

  • Perform general clerical duties, to include but not be limited to photocopying, scanning, faxing, filing, and mailing.
  • Provide office administrative support including organization and facilitation for internal meetings, drafting agendas, and taking minutes;
  • Maintain hard copy and electronic versions of a project archive, including contract and subcontract documents, client approvals, consultant documents, travel files, procurement files, project deliverables, project reports , and minutes of meetings.
  • Manage and document correspondences between project offices, the home office, client, other partners, and stakeholders.
  • Support new staff orientation, on-boarding and other HR initiatives.
  • Answer incoming telephone calls, take complete and accurate messages for people who are not available, and ensure they receive the messages.
  • Greet and escort guests.
  • Ensure timely settlement of office bills.
  • Assist with making logistical arrangements for project events and field activities.
  • Make logistical arrangements for project staff traveling outside their region or for international visitors.
  • Perform any other tasks as assigned.

Minimum Qualifications:

Required Experience & Qualifications

  • Bachelor’s Degree in Administration, Leisure & hospitality Social Science, or other relevant field.
  • At least two (2) years of relevant professional experience in reception Management or customer case

Desired Experience & Qualifications

  • Excellent knowledge and experience with Windows, Word, Excel, PowerPoint, and other data processing and graphical presentation software.
  • Ability to independently plan and execute complex tasks while addressing daily management details and remaining organized and focused on long-term deadlines and strategy highly desirable.
  • Ability to assess problems and develop solutions.
  • Excellent inter-personal communication skills and excellent organization skills.
  • Oral and written English language fluency.

Please note: Only candidates who are eligible to work in the Uganda for an indefinite period without a need for sponsorship will be considered for this position.

To Apply:

Qualified applicants should submit their cover letter, certificate of good conduct curriculum vitae, copies of academic credentials and contact information for 3 professional references by Friday 19th January 2018 at 12:00 pm addressed to: Human Resource Coordinator

University Research Co., LLC – Centre for Human Services

Plot 1, East Victoria Close, Mpumudde Division


Email: HR-RHITES-EC@urc-chs.com

While we thank all applicants for showing interest, only short listed candidates will be contacted for interviews.

Due to the large number of inquiries we receive, only candidates who have met the required experience & qualifications for this position will be contacted. No phone calls please. However, since we are active around the world in the field of public health, we may wish to retain your CV in our database for other/future opportunities, unless you direct us otherwise. Thank you very much for your interest.

URC is proud to be an Equal Employment Opportunity employer.

We value and seek diversity in our workforce.

URC Uganda Jobs 2018 – Fresher Receptionist/Front Desk Assistant


Receptionist Jobs in Uganda – LMK Medical Limited

Receptionist Jobs in Uganda

Job Title:        Receptionist (Receptionist Jobs in Uganda)

Organization: LMK Medical Laboratory & Consultancies Ltd

Duty Station: Kampala, Uganda

About Compassion Project:

Receptionist Jobs in Uganda: LMK Medical Laboratory & Consultancies Ltd is a leading provider of diagnostic services in various disciplines including Microbiology, Biochemistry, Immuno-chemistry, Heamotology, Histopathology/Cytopathology and Immunostaining.

Key Duties and Responsibilities:   

  • The Receptionist will attend to Patients at the main reception
  • The jobholder will also collect relevant information from the Patients
  • Receive samples/specimens from Patients
  • The incumbent will retrieve /package Patients’ results
  • Notify Patients when their results are ready for collection
  • Perform any other duties as and when required by the Supervisor

Qualifications, Skills and Experience:   

  • The applicant for the Receptionist job vacancy should preferably hold a diploma or equivalent in nursing
  • A minimum of two years of administration-related experience
  • Computer literacy skills
  • Knowledge of accounting packages is an added advantage.
  • Excellency in interpersonal skills
  • Fluency in English and more than one of the major spoken languages of Uganda.

How to Apply:

All suitably qualified and interested candidates are encouraged to send their applicationstogether with updated Curriculum Vitae and three traceable referees addressed to:

The Director,

LMK Medical Laboratory and Consultancies Ltd,

Simbamanyo House, George Street behind CPS,

P.O. Box 33686 Kampala. Uganda

E-mail to: lmkmedlab@yahoo.com

Deadline: 31st July 2017

Receptionist Jobs in Uganda – LMK Medical Limited


World Bank Uganda Jobs – Diploma Receptionist

world bank uganda jobs

Job Title: Receptionist. (World Bank Uganda Jobs)

Employer: World Bank

Location: Kampala

World Bank Uganda Jobs: The successful candidate will be required to provide professional reception and administrative support services to the organization. S/he will be required to work on multiple concurrent tasks with constant interruption without losing concentration or attention to detail. S/he must be able to deal with emergency situations in a calm, efficient and prompt manner; showing an excellent sense of initiative and discretion.

Note: If the selected candidate is a current Bank Group staff member with a Regular or Open-Ended appointment, s/he will retain his/her Regular or Open-Ended appointment. All others will be offered a 3 year term appointment.

These include but are not limited to:

• Using a multi-line telephone, answering a high volume of telephone calls with courtesy, speed and accurately routing the calls.
• Receiving, communicating and screening visitors then directing them to their proper destination in a courteous and professional manner.
• Providing general information regarding the Bank and responding to routine inquiries or complaints from clients and members of the public in line with Bank’s policies and management direction.
• Referring non-routine, sensitive and/or complex requests for information and other inquiries or complaints to appropriate staff.
• Relaying messages accurately orally, manually and by electronic mail.
• Performing other office support functions, examples of which include receiving, sorting and ensuring distribution of incoming mail.
• Making calls on behalf of staff and when needed
• Coordinates monthly subscriptions of newspapers to ensure that they are valid.
• Receive and distribute newspapers and regular journals to relevant staff
• Maintain Internal and external directories, circulating and updating of the visiting missions schedule weekly, updating of staff AWS/Leave/Missions schedule, recording and dispatch of pouch weekly.

• Minimum qualification of Diploma in Secretarial studies or an equivalent.
• Excellent command of written and spoken English
• Excellent interpersonal and communication skills, and ability to interact tactfully with people of all levels.
• Demonstrable team spirit and strong desire to actively contribute to a Bank’s objectives.
• Willingness and ability to assist in any ad-hoc tasks that may come up.
• Excellent word and data processing skills (Word, Excel, Lotus Notes, etc.)
• Ability to pass relevant Bank Group test at time of recruitment (English language).
• Minimum of two years’ cognate experience in a busy office environment.

Required Competencies
In addition to the above selection criteria, the following competencies are expected of the successful candidate:
• Deliver Results for Clients. Responds to client requests in a timely manner. Demonstrates positive attitude and responsiveness to client requests and has basic understanding of the role of the department and of the larger organization. Is able to execute tasks and complete requests in a consistent and timely manner
• Collaborate Within Teams and Across Boundaries. Works cooperatively and displays an open, helpful attitude toward others and approaches conflicts as common problems to be solved. Values the importance of others’ views and is aware of impact of work on larger World Bank Group.
• Shows positive, constructive attitude. Shows interest in and helps to solve routine problems. Considers own behavior in context of World Bank Group’s values and mission and adapts to changing circumstances
• Seeks opportunities to grow and further develop own capabilities. Shows interest in knowledge, learning, and enhancing own skills. Interacts positively with others for the exchange of information and ideas and receives and incorporates feedback from others.
• Makes decisions appropriate to scope of job. Seeks assistance and guidance from others where appropriate and uses own judgment to make timely and sound decisions

The World Bank is committed to achieving diversity of gender, nationality, culture and educational background. Individuals with disabilities are equally encouraged to apply. Only short-listed candidates will be contacted.

How to apply:

Applications are online here

Deadline: 10 July 2017

World Bank Uganda Jobs – Diploma Receptionist



Future Options Recruitment – Assistant Front Office Manager

Future Options Recruitment Business Administration Jobs Uganda

Job Title:    Assistant Front Office Manager

Organisation: Future Options Consulting Ltd

Duty Station: Kampala, Uganda

About US:

Future Options Recruitment: This is an online recruitment services which now seeks to recruit on behalf of its valued Client in the hospitality industry.

Key Duties and Responsibilities:  

Guest check in/ Check-out:

  • Guests are greeted, checked in and allocated rooms promptly and courteously, either by the Front Office Staff or by the incumbent himself/herself in accordance with the laid down procedures.
  • Check in procedures and related Guest service standards are strictly adhered to and correct Guest data is obtained and entered and billing details obtained and confirmed from each Guest in accordance with the laid down credit policy.
  • The job incumbent is available during check in /check out periods to deal with any queries, complaints and problems.

Front Office Administration:

  • Maximum room occupancy and yield is ensured in line with the laid down policy on rates and overbooking.
  • The job incumbent is fully familiar with room types, applicable rates, discount and rate structures and policies.
  • The Guest list and other required information is updated regularly during the day and copies sent to appropriate departments, like housekeeping, restaurant, bar, General Manager e.t.c

Front Office Billing and Cashering:

  • All charges are correctly entered onto the Guest folio and that this is kept up to date at all times.
  • Credit control procedures are strictly adhered to, that no bills exceed the stipulated limit without prior approval from the General Manager and that written confirmations, purchase orders, orders numbers, etcare on the file.

Staff Development and Supervision:

  • Send regular feedback and performance appraisals are conducted with the front office staff, identifying areas of development and targeting needs.
  • Regular on the job training is carried with all the front office staff to ensure that they perform their duties correctly to Hotel Standards

Interpersonal Relations:

  • Subordinates and other members of staff are dealt with in a polite and helpful manner at all times
  • Instructions from management are treated constructively and acted upon.

Qualifications, Skills and Experience: 

  • The applicant should have qualifications and experience in the hospitality industry.
  • Good literacy skills i.e. ability to read and write in order to complete front office administration and reporting and deal with Guests registration, correspondence and records.
  • Numeracy skill; must be able to do advanced accounting and mathematical calculations to deal with Front Office Statistical reports, deal with receiving payments in acceptable forms, Check Guest folio accounts, calculate rates and discounts etc.
  • Ability to spend lengthy periods of time standing behind a desk and be physically fit to respond to Guests requiring assistance in an emergency situation.
  • Language: must be able to communicate verbally in English for the purposes of communicating well with Guests and management.

How to Apply:

All suitably qualified and interested candidates should send their updated C.Vs, application letters and academic documents via E-mail to: reception@futureoptionsug.com indicating the position as the subject line.

Deadline: 8th June 2017 by 5:00pm

Future Options Recruitment – Assistant Front Office Manager