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Bank of Baroda Uganda Jobs – Olevel Office Assistants

Bank of Baroda Uganda Jobs

Job Title:      Office Assistants 

Organisation: Bank of Baroda

Duty Station: Kampala, Uganda

About US:

Bank Of Baroda Uganda Jobs: The Bank of Baroda Uganda Limited, also known as the Bank of Baroda Uganda (BBU), is a commercial bank in Uganda. BBU is involved in all aspects of commercial banking, focusing on large corporations, small and medium enterprises, and individuals. BBU is a subsidiary of the Bank of Baroda (BBI), an international bank with headquarters in Mumbai, India.

Key Duties and Responsibilities: 

  • Perform the duties of Office Messenger /Office Assistant, keeping the premises neat, clean and tidy in proper hygienic condition.
  • Attending customers, visitors and guests of Bank.
  • Tasked with arranging, preparing, serving tea, coffee, snacks etc.
  • Filing and record keeping of bank’s record, voucher etc. properly.
  • In charge of the delivery of bank’s dispatch/documents as per the instructions.
  • Carrying, bundling, strapping of cash etc. and also accompanying cash remittances.

Qualifications, Skills and Experience:

  • The applicants for the Bank of Baroda Office Assistant jobs should hold O’ Level certificates
  • Ability to read, write and speak English.
  • Ability to understand banking terminology.
  • Should be obedient, honest, loyal to the institution.
  • Courteous to customers, staff and supervisors.
  • Having satisfactory conduct and track record.
  • Age: Below 30 years.

How to Apply:

All suitably qualified and interested candidates should send typed applications with full Curriculum Vitae, names of two referees with self-attested photocopies of academic/ professional/experience certificates, proof of age in a sealed envelope to:

The Executive Director,

Bank of Baroda (Uganda) Limited,

Plot 18, Kampala Road,

P.O. Box 7197, Kampala.

Note:

  • Envelope containing application must be clearly marked “Application for the post of Office Assistant.”
  • Only short-listed applicants will be contacted for selection process as decided by the Bank.
  • No communication will be sent to applicants whose applications are not found suitable during shortlisting.
  • Bank reserves the right to reject / accept any application and to relax / alter any condition without assigning any reason.
  • Bank reserves the right not to make any appointment as a result of the selection process.
  • The short-listed candidates will be subjected to a written test and thereafter a personal interview.
  • Final selection will be subject to finding the candidate medically fit by Bank’s Panel Doctor.
  • If any information with regard to Qualification, Age, Experience, background checks etc. is found, at any stage to be false the Bank reserves the right to cancel the selection / appointment at any stage.

Deadline: 11th June 2018 by 5.00 p.m.

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British Council Uganda Jobs – Diploma Level Exam Invigilator

British Council Uganda Jobs

Job Title:   Invigilator

Organisation: British Council

Duty Station: Kampala, Uganda

Job Summary: 

British Council Uganda Jobs: The Invigilator will be accountable for maintaining the integrity and reputation of the British Council and the various examination boards by ensuring that tests are delivered to prescribed standards for customer service, security and administration. You will also be accountable for promoting a positive image of the British Council by providing a high standard of customer care on the test day.

About US:

The British Council is the UK’s international organisation for educational opportunities and cultural relations. We create international opportunities for the people of the UK and other countries and build trust between them worldwide. British Council Uganda is based in Kampala and offers a full range of programmes including examinations, project management on behalf of other donors, and its own grant funded projects. British Council has operated in Uganda since 1952 and its aim is to build cultural and educational relations between Uganda and the UK.

Key Duties and Responsibilities: 

  • Report promptly to test venue at agreed time. In case of any delays or if unable to get to the test venue, inform the appropriate test day or British Council Examinations Services staff in a timely manner.
  • Follow all relevant standards & procedures, based on training and reference materials provided by the British Council Examinations Services and the relevant Exam Boards.
  • The British Council Invigilator will also enable good customer flow by giving candidates clear direction and answering their enquiries.
  • Ensure that candidates follow the agreed exam procedures regarding the location and security of their belongings. Conduct candidate entry, exit, identity checks and Test Day Photography procedures according to exam requirements. Ensure special arrangements are provided as required.
  • Be familiar with the emergency procedures for the test day venue.
  • Invigilate examinations to the standard required by the British Council Examinations Service and the relevant Exams Boards.
  • Actively monitor candidates during tests to make sure that there is no violation of test conditions.
  • The British Council Invigilator will support the supervisor to ensure that candidates have a positive and consistent test day experience and a positive image of the British Council.
  • Ensure all material is accounted for and handed over securely to the supervisor.
  • The Complete and maintain accurate records of exam assignments. Complete all reports, logs and claims accurately as required by British Council Examinations Services.
  • Follow all relevant guidelines and policies in the areas of: Data Protection, Child Protection, Health & Safety, Equal Opportunities and Diversity, and Anti-Fraud.
  • Report any incidents, emergencies or breaches of security to the appropriate test day supervisor.
  • Work with the test day supervisor to promote and ensure the wellbeing of candidates at all time. In case of emergencies, follow correct procedures.

Additional duties in line with the role may be required:    

  • Training and development
  • Attend all briefing and training sessions as requested by the British Council Examinations Services Centre.
  • Complete all mandatory training modules: Data Protection, Child Protection, Health & Safety, Equal Opportunities and Diversity, Anti-Fraud, Invigilator on line training, Identity Checks as required.

Qualifications, Skills and Experience:

  • The applicant for the British Council Invigilator job placement should possess a Diploma or Equivalent Qualification.
  • Minimum of B1 Level English Language qualification.
  • Existing Rights to live and work in Uganda.
  • Appropriate police check required.
  • Customer service: experience of responding to children/ young adults and parents’ needs (as customers) in a professional manner, to a high level of quality.

How to Apply:

All suitably qualified and interested candidates who so desire to join the British Council in the aforementioned capacity should endeavor to Apply Online by Clicking on the link below. Please further review job requirements and if competent, proceed with the online application.

Click Here

Deadline: 13th June 2018

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KCCA Uganda Jobs 2018 – 32 Graduate Medical Records Assistants

KCCA Uganda Jobs 2018

Job Title:    32 Medical Records Assistants – KCCA Uganda Jobs 2018

Organization: Kampala Capital City Authority (KCCA)

Duty Station: Kawempe and Kiruddu Hospitals, Kampala, Uganda

Reports to: Assistant Medical Records Officer

Reference: HRM 72/173/01 KCCA

About US:

KCCA Uganda Jobs 2018: Kampala Capital City Authority (KCCA) is the legal entity, established by the Ugandan Parliament, responsible for the operations of the capital city of Kampala in Uganda.

Key Duties and Responsibilities:  

  • The Kampala Capital City Authority (KCCA) Medical Records Assistant will register in and out-patients.
  • Keep records ad information on patients.
  • Prepare and submit patients’ information to Clinics/Wards.
  • Retrieve files for Clinicians and Researchers.
  • Actively participate in research activities.
  • Impart knowledge and skills to staff and students.
  • Adhere to the Code of Conduct and Ethics.
  • Compile and submit periodic reports.
  • Perform any other duties as may be assigned from time to time.

Qualifications, Skills and Experience:

  • The applicants for the Kampala Capital City Authority (KCCA) Medical Records Assistant should at least hold an O’ Level Certificate with at least four (4) credit passes including English language; or ‘A’-Level Certificate with at least one principal pass.
  • Certificate in Medical Records or its equivalent.
  • Certificate in computer training will be an added advantage.

How to Apply:

The Application should be filled ONLINE, Here, and submitted to the Secretary, Health Service Commission. Applicants are advised to:

  • Complete PSF 3 and keep it for future reference, Download Form Here.
  • Secure a scanned passport size photograph (JPEG format).
  • Scan only the relevant documents.
  • Create an email address in case you do not have.

Relevant Documents include the following:

  • Academic and professional certificates (UCE, UACE, Professional Certificates, Diplomas, Degrees, Fellowships).
  • Evidence of training in specialized areas where applicable.
  • Letters of appointment, confirmation and promotion where applicable.
  • Registration certificates and valid practicing licenses for health workers who are required by law to register with relevant Professional Councils.
  • National and current Institutional Identity Cards.
  • Priority should be given to uploading only the relevant documents in the job specifications.
  • Shortlisted applicants will have the opportunity to present additional relevant qualifications.

Application Process:

  • Visit this link, Click Here
  • Go to “Job seekers login” and register
  • View the jobs
  • Select one job of choice, APPLY ONLINE and upload all relevant documents and SUBMIT. Detailed guidance on how to apply is provided on the website.

NB:

  • The application should be completed and submitted ONLINE.
  • Only shortlisted candidates will be contacted.
  • Shortlisted candidates shall be required to bring their original certificates, letters of appointment, three copies of completed PSF 3, Registration Certificates and Valid Practicing Licenses, and evidence of active service, at the oral interview.
  • Candidates who will present forged certificates shall be handed over to the Police for appropriate action.
  • Health Workers who are on long term training (one year and above) must not apply.

Deadline: 25th May 2018

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IOM Uganda Jobs 2018 – VAC Internship Opportunity

IOM Uganda Jobs 2018

Job: VAC nternship – IOM Uganda Jobs 2018

Job location: Kampala

About us

IOM Uganda Jobs 2018: Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

Context:

IOM Uganda Jobs 2018: Under the overall supervision of the Chief of Mission in Kampala and programmatically to the Senior Programme Assistant in Accra and the direct supervision of the VAC team leader in Kampala:

 Core Functions / Responsibilities:

  1. Provide client service excellence to applicants at all times, in full compliance with the CIC Statement of Work (SOW) and the CIC Service Standards.
  2. Assist in the provision of client information: distribution of application forms, information sheets and checklists regarding visa requirements; assist with telephone, fax, e-mail, chat and SMS inquiries from clients (including requirements for submitting visa applications and the location of client’s passport), providing timely and accurate information to clients; marketing and providing assistance to clients with Value Added.  Informing clients of any changes to visa requirements or submission procedures.
  3. Assist in the collection of complete applications as per CIC checklists: provide guidance to clients on the proper completion of application forms, while reviewing and collecting same applications along with any supporting / additional documents, as required; record, dispatch and follow up on applications and passports; arrange appointments for visa applicants who require interview, as required.
  4. Maintain a professional appearance and migrant friendly demeanour at all times;
  5. Maintain positive working relationships with IOM’s Lead VAC Partner, VFS Global and CIC staff locally.
  6. Immediately inform management of any problems or issues related to her/his daily work and regularly make suggestions on how to improve efficiency and client service.
  7. Comply with the IOM Policy for a Respectful Working Environment”“IOM Confidentiality Agreement”, “IOM Data Protection Manual”, IOM Standards of Conduct”, “Fraud Prevention” and the “IOM Policy on Reporting Irregular Practices, Wrongdoing and Misconduct”. 
  8. Such other duties as may be assigned

    Required Qualifications and Experience 

  • are either students approaching the end of their studies and preparing a thesis, or
  • recently graduated, between 19 and 36 years old, who have less than two years of relevant working experience
    Languages

    Fluency in [one IOM official language] and [local language] is required.

    Required Competencies
     
    Behavioural 

  • Accountability-Follows all relevant procedures, processes, and policies; Meets deadline, cost, and quality requirements for outputs; Monitors own work to correct errors
  • Client Orientation – works effectively well with client and stakeholders; Effectively interfaces with government officials of appropriate level on matters related to substantive migration issues and the work of IOM
  • Continuous Learning – promotes continuous learning for self and others; Demonstrates interest in improving relevant skills; Demonstrates interest in acquiring skills relevant to other functional areas
  • Communication – listens and communicates clearly, adapting delivery to the audience; Writes clearly and effectively, adjusting wording to the intended audience
  • Creativity and Initiative – actively seeks new ways of improving programmes or services; Actively seeks new ways of improving programmes or services ; Proactively develops new ways to resolve problems
  • Leadership and Negotiation – develops effective partnerships with internal and external stakeholders; Convinces others to share resources
  • Planning and Organizing – plans work, anticipates risks, and sets goals within area of responsibility; Identifies risks and makes contingency plans; Adjusts priorities and plans to achieve goals; Allocates appropriate times and resources for own work and that of team members
  • Professionalism –  displays mastery of subject matter; Effectively applies knowledge of migration issues within organizational context; Persistent, calm, and polite in the face of challenges and stress
  • Teamwork – contributes to a collegial team environment; incorporates gender related needs, perspectives, concerns and promotes equal gender participation; Contributes to, and follows team objectives; Seeks input and feedback from others
  • Technological Awareness – displays awareness of relevant technological solutions; Proactively identifies and advocates for cost-efficient technology solutions

Technical

  • Effectively applies knowledge of health issues in execution of responsibilities at appropriate level
  • Maintain confidentiality and discretion in appropriate areas of work

Other

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

Appointment will be subject to certification that the candidate is medically fit for appointment and verification of residency, visa and authorizations by the concerned Government, where applicable.

Only candidates residing in either the country of the duty station or from a location in a neighbouring country that is within commuting distance of the duty station will be considered. In all cases, a prerequisite for taking up the position is legal residency in the country of the duty station, or in the neighbouring country located within commuting distance, and work permit, as applicable.

How to apply:

Interested candidates should send resumes with three references electronically to hruganda@iom.int by 12:00am EAT on 13 May 2018.

The subject of your email should be the Reference Number and Position Title i.e. “CFC: 01/04/018 VAC Intern.

Since the system is automated, if you do not follow the above mentioned instruction your application may be missed by the system.

Please ensure that send your attachments as ONE DOCUMENT in PDF.

The title of your attachment should be your full name.

Only Shortlisted candidates will be contacted.

 

Closing Date: 13 May 2018

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UNICEF Internship 2018 – Fresher Research Intern

UNICEF Internship 2018 Paid Internships In Uganda 2017

Job title: Research Intern –  UNICEF Internship 2018 

Job no: 510742

Position type: Internship

Location: Uganda

Division/Equivalent: Nairobi Regn’l(ESARO)

School/Unit: Uganda

Department/Office: Kampala, Uganda

Categories: Social and Economic Policy

Background

UNICEF Internship 2018 : UNICEF – the United Nations Children’s Fund is an international non-profit organization that aims at supporting every child to realize their potential in life. UNICEF covers over 190 countries and territories across the world. UNICEF Uganda has a large country programme, and the Social Policy and Advocacy (SPA) section where the intern would be, plays a key role in research and analysis to guide evidence based policy development and public programmes.

 

UNICEF has been playing a leading role in strengthening the Government’s equity agenda in both national planning and budgeting by making data available to monitor the delivery and impact of national programmes affecting children and vulnerable Ugandans. This year UNICEF Uganda in collaboration with the Economic Policy and Research Centre (EPRC), and the University of Manchester will organize an international conference on What Works for Africa’s Poorest Children? in Uganda in September 2018. The call for papers issued in January. This conference aims to contribute to global efforts to end child poverty by generating key insight on practical actions, programmes and social policy interventions that have made a tangible difference in the lives of Africa’s poorest children.

How can you make a difference? 

UNICEF Internship 2018 : The Research Intern will contribute to the preparations (review of abstracts etc.), organisation and follow-up (production of a conference publication) of the What Works for Africa’s Poorest Children? conference.

The key functions involves the following:

  1. Programmatic engagement related to “What Works for Africa’s Children?” Conference
  2. Conference organization
  3. Evidence generation and documentation

To qualify as an Advocate for every Child you must meet the following eligibility requirements…..

  • Be enrolled in an undergraduate, graduate or PHD Degree programme or be a recent graduate (within the past two years).
  • A first degree in economics or social/political sciences.
  • Be proficient in at least one of UNICEF’s working languages: English, French or Spanish. Fluency in the working language of the office you are applying to is required.
  • Have excellent academic performance as demonstrated by recent university or institution records.
  • Have no immediate relatives (e.g. father, mother, brother, sister) working in any UNICEF office; and
  • Have no other relatives in the line of authority which the intern will report to.
  • Must be at least 18 years old.
  • All applicants are requested to include a 2 – 3 page writing sample as one of the requirements.

Required EXPERIENCE AND SKILLS

  • Good research and analytical skills. Familiarity with statistical software such as STATA, and large surveys such as National Household Surveys and Demographic and Health Surveys, is an advantage.
  • Good communication and interpersonal skills. Ability to plan, organize, solve problems, implement, monitor and evaluate tasks and to deliver outputs to meet required deadlines; ability to relate well with a multiplicity of stakeholders; self-motivated and team worker, and of demonstrable and unquestionable level of integrity.
  • Excellent drafting and report writing skills.

How to apply

Click here to apply

Deadline: E. Africa Standard Time

UNICEF Internship 2018 – Fresher Research Intern

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BAT Uganda Jobs 2018 – Diploma Executive Administrator

BAT Uganda Jobs 2018

Job Title:     Executive Administrator –  BAT Uganda Jobs 2018

Organisation: British American Tobacco (BAT)

Duty Station:  Kampala, Uganda

About US:  

BAT Uganda Jobs 2018: The British American Tobacco is the only International tobacco group with a significant interest in tobacco leaf growing which works with thousands of farmers internationally. BAT runs leaf programmes providing direct agronomy support to farmer from aspects of crop production and environmental best practice. British American Tobacco is a market leading, global organisation with a long, established history and a bright and dynamic future. Thanks to our people we have continued to deliver growth and exceed expectations in an increasingly complex and challenging marketplace.

Job Summary: 

BAT Uganda Jobs 2018: The Executive Administrator will actively contribute to BAT, Uganda Business results by providing proactive high value Administrative and Secretarial support to the Managing Director and staff.

Key Duties and Responsibilities:

Administrative Support:

  • Actively contribute to the End Market results by providing proactive high value Administrative and Secretarial support to the function on time in full (OTIF) and in an efficient and effective manner.
  • The job holder will have a critical interface with all other business functions.
  • Ensure additionally drafting of regular correspondences to various stakeholders of the company.

Calendar Management:

  • Effective time management to achieve and enhance the operation and service of the organisation.
  • Handle manager’s requirements in a professional and confidential manner to avoid delays in any given task.
  • Provide Personal Assistant Support to the Managing Director including event and diary management.

 Travel Management:

  • In liaison with Travel Management Company, co-ordinate and ensure all travel documents like immigration documents, air tickets, visas and renewal of passports for the functional heads are always up to date.
  • In-charge of organizing the transport and accommodation requirements for staff visiting Uganda and ensuring positive feedback.

Payments: Process and track payment requisitions through the SAP and follow-up with Procurement to ensure the uninterrupted continuation of services (business continuity) from the suppliers.

Company Fleet coordination:

  • Management of the Company fleet of vehicles. Coordinate the service providers to ensure higher service levels are achieved.
  • Coordinate staff usage of fleet vehicles to ensure adherence to policy, efficient use of fleet resources and time escalation of fleet matters.
  • Coordinate all reporting needs of fleet

Budgetary Support: Assist in the preparation and collation of the Functional Budget.  This includes accurate tracking of costs and expenditure with timely reports as required.

Meetings:  Organize and manage all aspects of Conferences/events/ meetings by ensuring all logistical aspects i.e. venue bookings, transport and accommodation are well synchronized and within budget with no hitches and delays.

Contract Management: Ensure physical records of all contracts are well documented and organised.  Ensure regular updates to the business on status of contracts.

Leadership:

  • Coordinate and ensure the function is records management compliant as required by the company.
  • Develop the schedules and ensure all files are coded and correspond with the schedules; and assist the team in ensuring they are compliant with the schedules

Relationships

  • Enhance and maintain good communication with both internal staff and external customers.  Being a central administration function, the job holder encounters a lot of enquiries on various issues hence the importance of a wide knowledge of other functions and end markets to enable accuracy in dealing with questions to avoid negative impact on the organisation.
  • Effectively liaise and communicate with the Leadership Team and business managers
  • Promote a good working relationship with the Travel Agent to ensure travel for the entire organisation is well coordinated.

 Innovation:

  • Efficient and cost effective management of the office stationery
  • Close liaison with IT help desk to ensure systems are operating effectively at all times.
  • Pro active engagement with service providers i.e. security, catering and catering to ensure that tasks are carried out professionally and high standards are maintained and that there are no interruptions of service.
  • Tasked with introduction of team building events and activities to build and develop good working relationships within the team.

Qualifications, Skills and Experience:

  • The ideal applicant for the British American Tobacco (BAT) Executive Administrator job placement should hold a University degree or higher Diploma in Management
  • Strong business working communication skills with excellent understanding of the process
  • Proficient in English and report writing skills (proficient in Microsoft Office – Power Point, Excel etc.)
  • Ability to work with minimum supervision
  • Good organisational and management skills
  • Ability to work  and  relate with  internal customers and external business partners
  • Result oriented, self-driven, innovative and excellent planning ability
  • Ability to maintain confidentiality and professional discretion at all times.
  • Keen eye for details

 How to Apply:

All candidates who wish to join the British American Tobacco (BAT) should express their interest by applying online.

Click Here

Deadline: 7th January 2018

BAT Uganda Jobs 2018 – Diploma Executive Administrator

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IUIU Uganda Jobs – 3 Library Assistants

IUIU Uganda Jobs

Vacancy title:  3  Library Assistants – IUIU Uganda Jobs

Jobs at:  Islamic University in Uganda ( IUIU )

Responsible to: University Librarian

Salary Scale: IUG5 (One year contract renewable upon satisfactory performance)

About us: 

IUIU Uganda Jobs: One of the world’s premier academic and research institutions, the Islamic University In Uganda has driven new ways of thinking since its founding in 1988. Today, IUIU is an intellectual destination for scholars across the globe.   These scholars are tutored in our campuses; the Main campus in Mbale, the other campuse at Kampala, Kabojja Females and Arua study centre. IUIU is a centre of academic excellence, the nexus of ideas that change the world.

Major Responsibilities

  • To serve the clients at the service counter.
  • To guide in locating and retrieving information materials both physical and electronic sources.

Minimum qualifications and Requirements.

  • Minimum of a Diploma (at least Class 2) in Library and Information Science from a recognized University.
  • Relevant experience of at-least two years in the same/related position.
  • Should possess good communication skills.

NOTE:
Other Benefits for the posts include housing allowance of 20% of basic salary and free medical treatment for self, spouse (s) and four biological children below 18 years of age at the University Health Center.

Job application procedure 
Applicants should send 5 sets of hand written application letter, including copies of an update curriculum vitae (with all supporting documents attached on each application letter), and two (2) separate sealed letters from referees.

For details, contact the office of the University Secretary, Islamic University in Uganda, P.O Box 2555, Mbale, and Tell: 0702325330.

The Document should reach the Office of the University Secretary, Islamic University in Uganda P.O Box 2555, Mbale
or the University Liaison Office at King Fahad Plaza plot 52 Kampala Road Two weeks from 15th December 2017

Deadline of this Job:  Two weeks from 15th December 2017

IUIU Uganda Jobs – 3 Library Assistants

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World Vision Uganda Jobs 2017 – Fresher Support Assistant

World Vision Uganda Jobs 2018 Oakwood Interns Program World Vision Uganda Jobs 2017- World Vision Internship 2017

Job Title:           Program Support Assistant – World Vision Uganda Jobs 2017

Organisation: World Vision International

Duty Station: Uganda

Reports to: Area Coordinator

About US:

World Vision Uganda Jobs 2017: World Vision Uganda is a Christian Relief, Development and Advocacy Non-Government Organization dedicated to working with children, families and communities to overcome poverty and injustice. We currently work in over 41 districts in Uganda. World Vision is committed to the protection of children and we will not employ people whose background is not suitable for working with children. All employment is conditioned upon the successful completion of all applicable background checks, including criminal record checks where possible. “Our Vision for every child, Life in all its fullness. Our prayer for every Heart, the will to make it so.”

Job Summary: 

World Vision Uganda Jobs 2017: The Program Support Assistant will provide administrative support services to World Vision Uganda and facilitate in the conducive running of the administration systems at the field office in line with the World Vision Uganda Policies and Procedures.

Key Duties and Responsibilities:

Logistics Services:

  • Tasked with screening incoming telephone calls, mails, inquiries, and requests and handling them as appropriate, including relaying accurate and timely messages and answering of queries.
  • Maintain a database of assets.
  • In charge of managing a filing system for record control of key documents.
  • Provide logistical support and back-up to in the planning of meetings and workshops.
  • Ensure adequate stocks of key office materials are in place at all times.
  • Tasked with maintaining supplies/logistics inventory and preparing requisitions for office supplies and equipment.
  • Provide related support including secretarial duties as required such as timely printing, photocopying and binding of documents.
  • Ensure that office is kept tidy and clean.

Support to Staff:

  • Providing information and guide staff on administrative processes, procedures and requirements.
  • Actively facilitate and support staff on logistical and administrative requirements such as travels, follow up on requisitions, etc on regular basis
  • Support staff on follow-up of internal communications and actions.

Support to meeting/fora:

  • Compile calendar/s of key events.
  • Support planning of the events and meetings.
  • Follow up on meeting invitations through emails and phones as is appropriate.
  • Tasked with planning for and managing logistics for regional meetings and other forums such as workshops and reflection/ learning events.

Guest Relations:

  • Maintain an up to date database of all guests coming into the field office
  • Plan for guest logistics: Transport, accommodation, scheduled meetings, entry and exit briefs, etc.
  • Handle check in and out of guests from hotels.
  • Support guests’ general needs like shopping, church service.

Reporting:

  • Tasked with following up with all staff on submission of their monthly reports.
  • Draft regional monthly report for PM’s review and submission to ROM within the stipulated timelines.
  • Following up with responsible staff on status implementation of key action points and decisions from the meetings/fora.

Qualifications, Skills and Experience:

  • The ideal candidate for the World Vision Program Support Assistant job opportunity should hold a University degree in any business discipline
  • Good computer literacy i.e. proficiency in applications like MS Office and data base management
  • Knowledge in logistical operations
  • Effective communication skills.
  • Excellent customer care and public relations.
  • Abilities in office administration and organization.
  • Excellent interpersonal skills.
  • Excellent relational and communication skills.
  • Show commitment to World Vision mission and partnership values and sensitivity to its various expressions across cultures and denominations.

How to Apply:

All suitably qualified candidates are encouraged to apply online by visiting World Vision International’s e-recruitment jobs portal at the web link below.

Click Here

Please follow instructions on How to Create Account and Profile at World Vision’s e-recruitment portal.  Qualified female candidates are particularly encouraged to apply.

Deadline: 10th November 2017

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MRC Uganda Jobs – Administrative Assistant

MRC Uganda Jobs

Job titleAdministrative Assistant-Regulatory Affairs – MRC Uganda Jobs

Organisation: MRC/UVRI

Reporting to: The Clinical Research coordinator

Duty Station: Entebbe, Uganda

About US:

MRC Uganda Jobs: The Medical Research Council/ Uganda Virus Research Institute (MRC/UVRI) based at the Uganda Virus Research Institute in Entebbe is a bilateral multi-disciplinary research organization funded by, the Medical Research Council (UK) and Centers for Disease Control and Prevention (CDC) in Uganda under the U.S. President’s Emergency Plan for AIDS Relief (PEPFAR) and other donor agencies. Established in 1988, the MRC/UVRI Uganda Research Unit on AIDS is an internationally recognized center of excellence for research on HIV infection and related diseases, contributing knowledge on the revolving epidemic, the evaluation of innovative health care options, treatment and prevention, and the development of health policy and practice in Africa and worldwide.

Job summary:

MRC Uganda Jobs: The Administrative Assistant – Regulatory Affairs will provide support Clinical Research Co-ordination section.

KEY RESPONSIBILITIES:

  • Review submission packages and facilitate submission to Ethical and regulatory bodies.
  • Develop and maintain tracking system to assess progress on submission
  •  Maintain up to date regulatory binders
  • Develop Standard Operating Procedures that streamline regulatory procedures
  •  Correspond with Ethical and regulatory bodies
  • Ensure timely renewal of Annual Practicing Licenses and registration certificates of researchers
  • Ensure proper filing of study documents and receipts in properly labelled files
  • Obtain clearance for manuscripts from UNHRO
  • Inform UNHRO of publications from the unit.
  •  Ensure feedback to project leaders, about all documentation, submissions and communications
  •  Keep a record of documents coming and leaving the office
  •  Archiving of completed studies documents
  • Together with the CRC, ensure payments are made to the regulatory authorities in a timely manner.

REQUIRED QUALIFICATION, EXPERIENCE AND COMPETENCIES:

  • Diploma in Nursing, Bachelor of Public Administration and Management or Office Management, Bachelor of Administration or any other related.
  •  Administrative capacity working on Clinical research projects is an added advantage.
  •  Previous research experience in managing regulatory documents.
  • Short courses on research methods, GCP training are an added advantage.
  • Knowledge of ICHGCP, Clinical Research Regulations. 6. Computer literacy in Microsoft word, excel, internet and endnote

Note:
Please quote the following position code in the subject line of the email:
AARA-311

Job application procedure
If you believe that you are the right candidate for the above positions, please email your application to: recruitment@mrcuganda.org  Applications should include a cover letter, CV, daytime telephone contact and three traceable professional references; and should be emailed by Friday, 17th November 2017.

Only short-listed candidates will be contacted for interview. Note that academic qualifications will be subjected to verification by the issuing institutions. All application documents should be emailed as one document. Applications should be addressed to:

The Human Resource and Administration Manager
MRCIUVRI Uganda Research Unit on AIDS
P. O. Box, 49, Entebbe – Uganda

Deadline of this Job: Friday, 17th November 2017

MRC Uganda Jobs – Administrative Assistant

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Montrose Uganda Jobs – Finance Assistant

Montrose Uganda Jobs
Job title:Finance Assistant  – Montrose Uganda Jobs

Jobs at: Montrose

Job details:
Reports to: Finance Manager, Kampala and Director of Finance & Administration, Jersey

About us:
Montrose Uganda Jobs : Montrose is an international development project management and consultancy company providing support to clients operating in the developing world. Specialized in the sectors of health, education, rural livelihoods and private sector development, our clients include bilateral and multilateral development agencies, the private sector, Non-Governmental Organizations and other development stakeholders. Montrose has its head office in UK, and regional offices in Africa (Kampala) and Asia-Pacific (Yangon).
Job Summary:
Montrose Uganda Jobs :The Finance Assistant will assist the Finance Manager (based in Kampala) and Director of Finance and Administration (based in Jersey) in the financial and accounts management of the Montrose group and its operations.
Key Duties and Responsibilities:

  •   Input financial data into Quickbooks software and other financial systems
  • Carry out monthly bank reconciliations
  •  Assist the Finance Manager and Director of Finance & Administration to prepare month closing and consolidation of project and intercompany accounts
  •  Provide support in the preparation of accounts for year-end audit where required
  • Support maintenance of financial records filing
  •  Support the implementation of tracking systems for payments and receivables for the company and each project
  •  Support the preparation of payments
  •  Support the payroll system and ensure all payroll related filing is maintained
  •  Other financial support as required
  •  Support with local tax laws in relation to financial activities (VAT, WHT, PAYE etc) for MA and MLLP

Qualifications, Skills and Experience:

  • The applicant should have direct experience in finance/accounting/bookkeeping
  • Computer literacy i.e. proficiency in Microsoft Office package, especially Excel
  • Excellent written and spoken English
  • Ability to work independently and also within a small team

Job application procedure
All suitably qualified and interested candidates are encouraged to send an updated and detailed CV together with a covering letter explaining how you are suited for the position at hruk@montroseint.com

NB: Please include ‘FA Kampala’ in the subject of your email. This is a rolling recruitment and applications will be considered before the deadline.
Deadline of this Job:  10th November 2017

Montrose Uganda Jobs – Finance Assistant