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Fresher No Experience Vocational Centre Administrator Job – Windle Trust Uganda

Windle Trust Uganda Jobs

DUTY STATION : Field Based
REPORTING TO : Vocation Centre Principal

POSITION OVER VIEW :
In liaison with the Principal, the Vocational Centre Administrator provides office and clerical support
to assist with the efficient operations. To accomplish these tasks; Centre Administrator works
closely with the Education officer, Principal and Education Assistants.

PRINCIPLE TASKS & RESONSIBILITIES:
 Correspondences; Prepare, dispatch and ensure safe delivery of all out going
documents. Preparation /collection of parcels. Ensure post office box checked on a regular
basis.
 Record keeping /updates/follow up; Keep proper records and updates on all staff
records, contacts. Logistical Support for Vehicles, Motorcycles. Ensure all documentation
are filled in an easily retrievable manner.
 Receive and attend to all visitors. Relay information to management. Keep telephone
records in an accountable manner. Receive and distribute appropriately all incoming
documents.
 Ensure that the office is organised; clean the Office and ensure its clean at all times.
Ensure that the entire office compound is clean.
 Cash management; Prepare on time payments for office bills and other requests to
respective persons. Order and receive office supplies. Handle office petty cash and
account for it in a proper manner

MINIMUM REQUIREMENTS
 A bachelor’s degree in business Administration or any relevant field
 Mastery of office software (MS Word, Excel)
 Ability to work independently with minimal supervision.
 Good communication skills.
 Strong interpersonal skills
 Ability to work independently with minimal supervision
 High level of integrity and commitment.

HOW TO APPLY
Applicants who meet the specified job requirements should send their application letters enclosing
a detailed Curriculum Vitae, current salary information, copies of academic transcripts and
certificates, including telephone contact and details of at least three references to:

The Human Resource Manager,
Windle Trust Uganda,
Plot 726, Mawanda Road, Mulago Hill
P.O Box 24230, Kampala.

Deadline for receiving applications is Friday 6th January, 2017 at 5:00pm. We thank all applicants
for showing interest. However, only shortlisted candidates will be contacted for interviews

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Fresher No Experience Front Desk Officer/ Executive Assistant – Windle Trust Uganda

Windle Trust Uganda Jobs

Reports to : Senior Human Resource Officer
Location : Head Office, Kampala

Position Overview
In liaison with the Senior HR Officer, the Front Desk Officer provides office and clerical support to assist
with the efficient operations.

PRINCIPLE TASKS & RESONSIBILITIES:
Correspondences
 Prepare, dispatch and ensure safe delivery of all out going documents
 Preparation /collection of parcels
 Ensure post office box checked on a regular basis
 Preparation of draft letters as and when instructed
 Preparation of monthly staff reporting register
 Assist staff with photocopying, filing and binding
Record Keeping/ Updates and Follow up
 Keep proper records and updates on all staff records, contacts.
 Ensure all documentation are filled in an easily retrievable manner
 Securely manage the archive to ensure easy future references.
Reception and Front desk management
 Receive and attend to all WTU visitors.
 Relay information to management
 Keep telephone records in an accountable manner
 Receive and distribute appropriately all incoming documents
Office Management Supervision and Cleanliness
 Work in hand with Office Cleaner to ensure its clean at all times.
 Ensure that the entire office compound is clean.
Cash Management
 Prepare on time payments for office bills
 Order and receive office supplies
 Handle office petty cash and account for it in a proper manner.

MINIMUM REQUIREMENTS
 A Bachelor’s degree in Business Administration or an equivalent.
 Mastery of office software (MS Word, Excel)
 Good communication skills.
 Strong interpersonal skills
 Ability to work independently with minimal supervision
 High level of integrity and commitment.

HOW TO APPLY
Applicants who meet the specified job requirements should send their application letters enclosing a
detailed Curriculum Vitae, current salary information, copies of academic transcripts and certificates,
including telephone contact and details of at least three references to:
The Human Resource Manager,
Windle Trust Uganda,
Plot 726, Mawanda Road, Mulago Hill
P.O Box 24230, Kampala.
Deadline for receiving applications is Friday 6th January, 2017 at 5:00pm. We thank all applicants for
showing interest. However, only shortlisted candidates will be contacted for interviews.

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Fresher No Experience A’level Internet Assistant job – Windle Trust Uganda

Windle Trust Uganda Jobs

Reports to : CTA Administrator
Location : Field Based

Position Overview
The Internet Assistant will primarily manage all training Logistics and Administrative needs.

PRINCIPLE TASKS & RESONSIBILITIES:
 The incumbent will maintain the usage registration system for the Cafe- and collect Revenues.
 Offer cordial front line customer service and answer questions and solve problems regarding all
issues related to the Internet Cafe.
 Maintain Internet Cafe room in a neat, clean and organized manner from time to time by the CTA
Administrator
 Perform any other duties as assigned by the CTA Administrator.

MINIMUM REQUIREMENTS
 The applicants should hold computer proficiency in MS Office 2007 particularly MS Word, MS
PowerPoint, MS Excel, Internet and Email.
 The ability and willingness to learn other types of technology including all training systems and
equipment.

HOW TO APPLY
Applicants who meet the specified job requirements should send their application letters enclosing a
detailed Curriculum Vitae, current salary information, copies of academic transcripts and certificates,
including telephone contact and details of at least three references to:
The Human Resource Manager,
Windle Trust Uganda,
Plot 726, Mawanda Road, Mulago Hill
P.O Box 24230, Kampala
.
Deadline for receiving applications is Friday 6th January, 2017 at 5:00pm. We thank all applicants for
showing interest. However, only shortlisted candidates will be contacted for interviews.

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Fresher Administrative Officer Job – Private Sector Foundation Uganda

Background

The Government of Uganda has received credit from the World Bank towards implementation of the Competitive and Enterprise Development Project (CEDP). The project development objective (PDO) of CEDP is to improve the competitiveness of enterprises in Uganda through supporting reforms in priority productive and service sectors geared towards a better investment climate with particular focus on MSMEs. The 5 year project comprises of four major components and is implemented by seven agencies. However, the overall coordination of the Project will lies with the Private Sector Foundation Uganda (PSFU) through a Project Coordination Unit (PCU).

The PSFU now invites suitably qualified individuals, with qualifications and experience as detailed below to apply for the position of Administrative Officer under the PCU. The assignment shall be for a period of two years subject to probation period of six months, and renewable subject to satisfactory performance.

Position: Administrative/Office Services Officer

Location: Kampala Uganda

Reports: The Project Coordinator, CEDP

Job Purpose and Scope:

The Administrative Officer will be in charge of all activities aimed at ensuring the efficient administration of the project. As office Superintendent, the administrative officer shall manage and oversee activities of the support staff and ensure that any matters are promptly and appropriately handled. The Officer will also ensure that office logistics are availed and functional at appropriate times and that the project environment is serene. S/he will carry out the following broad functions:

  • Handle day-to-day administrative operations of the project office
  • Supervise and handle support staff matters
  • Arrange meetings, workshops, travel and security clearances when required
  • Supervise the stores operations and ensure appropriate project logistics are available to the teams
  • Manage service contracts for the PCU
  • Supervise cleaning and maintenance of the project office

The specific assignment requirements include:

  • Handle the matters of general office administration and staff matters
  • Administer daily office operations and coordinate logistic requirements
  • Coordinate and organize meetings including venues, facilities, document preparation and catering
  • Organize travel by staff members
  • Support drafting, editing and finalising reports and correspondences
  • Ensure that all documents, correspondences are appropriately and securely filed meticulously.
  • Formulate and implement/administer Human Resource procedures, and monitor their effectiveness.
  • Develop and implement performance management system for the Project support staff
  • Follow up all service contracts under the PCU to ensure that they are implemented in accordance with the terms therein.
  • Identify and rationalize career and training opportunities/needs for project staff.
  • Ensure all Human Resource data types and reports are continually kept up-to-date.
  • Keep an inventory of the equipment and goods for the project.
  • Liaise with local authorities for any licenses, permits, taxes or permission associated with office/ project activities
  • Support employee registration on the IFMIS
  • Organise project events
  • Undertake any other duties incidental to the above as may be assigned by management from time to time.

Outputs

  • Well maintained and conducive office environment
  • Well Maintained staff files
  • Well executed service contracts
  • Up to date stores register.
  • Human Resource Master Plan for the Project

Qualifications and Experience

  • An honour bachelors’ degree in Administrative & Secretarial Science, Social Sciences, development studies, Business Administration, Management or a related field. A postgraduate qualification in human resource management, project planning & management, business administration, stores/logistics management, secretarial is an added advantage. Be knowledgeable in modern Office systems and must be computer literate.
  • Be familiar with management and implementation of donor funded programmes and coordination with related programmes. Specific experience in the public sector is an added advantage.
  • Good communication, negotiation and interpersonal skills. Ability to plan, organize, solve problems, implement, monitor and evaluate tasks and to deliver outputs to meet required deadlines; ability to relate well with a multiplicity of stakeholders; self-motivated and team worker, and of demonstrable and unquestionable level of integrity.
  • Ability to work with minimal supervision.
  • Excellent drafting, report writing and communication skills
  • Strong ability to organize and prioritize workloads, meet deadlines and targets.
  • Ability to work as a team leader/team member

To apply:

Application letters with detailed curriculum vitae and academic certificates and testimonials clearly indicating the position applied for should be addressed and hand delivered to the address

Job application procedure
The Project Coordinator
Competitiveness and Enterprize
Development Project
Private Sector Foundation Uganda
Lower Building Plot 43 Nakasero Road
Kampala

Deadline of this Job: 1700hrs on December 16, 2016

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Fresher No Experience Admin and Water Quality Officer – Whave Uganda

Station: Kamuli / Nakaseke

About Us:

Whave is a social enterprise registered in Uganda. We work with communities, government authorities, social organisations and NGOs, to find and demonstrate solutions to poverty and conservation issues. Our team includes both local and international experts with professional capabilities ranging from engineering to social science.

We are currently seeking candidates to fill the role of Admin and Water Quality Officer under our Safe Water Security Programme in Nakaseke and Kamuli. Applicants are invited to email us at recruitment@whave.org. All applications should include a CV and a cover letter including why this position interests you, how your previous experience is relevant and why you think you can achieve good results.

Admin and Water Quality Officer

The role as an Admin and Water Quality Officer will be to assist in the implementation of Whave’s project in Nakaseke and Kamuli to improve access to safe water in rural areas.

The main tasks of the Admin and Water Quality Officer will be as follows:

  • Document and record all office and project expenses
  • Management of company project accounts and petty cash
  • Paying invoices
  • Procurement of office supplies
  • Maintaining the condition of the office and other equipment
  • Research, prepare and supply information on general company issues or project specific issues as required
  • Management of contractors based at the field office
  • Establishment and oversight of Kamuli / Nakaseke office filing and safe
  • Assist in arranging and facilitating meetings, training and other events
  • Preparing and testing the quality of water samples

As the role will involve a lot of interaction with local staff good Lusoga / Luganda is preferable but not essential.

Skills and requirements

  • Successful applicants must have adequate skills and experience suitable for the tasks described above, including:
  • High level communication and interpersonal skills
  • Degree level education preferably in a scientific degree
  • At least two years experience in an administrative role
  • Lusoga / Luganda preferable
  • Experience in water quality testing is not essential
  • Good computer skills such as knowledge of Excel and Word

Working hours and conditions will be standard, with scope for flexibility to suit individual circumstances.

Remuneration will be on a negotiation basis, depending on your skills and experience.

To Apply:

Please email your CV to us at recruitment@whave.org, together with a covering letter which describes your interest in the role:

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No Experience Admin Assistant Job – Saferworld Uganda

Reports to: Regional HR/OPs Administrator

Duty Station: Kampala, Uganda

Salary Range: UGX 1,790,994 to 2,297,190 gross per month

About US:

Saferworld is an independent international organisation working to prevent violent conflict and build safer lives. We work with local people affected by conflict to improve their safety and sense of security. We do this by supporting effective policies and practices through advocacy, research and policy development, and through supporting the actions of others. We have a strong thematic focus to our conflict prevention work prioritising: people’s security and access to justice services; gender norms that cause and perpetuate violent conflict; the impact of external conflict drivers including weapons flows; conflict-sensitive political, economic, development, and security engagement; and inclusive and accountable governance and peacebuilding processes.

Job Summary: The Admin Assistant will mainly ensure the smooth running of Saferworld office in Kampala. S/he will provide logistical, HR and administrative support to ensure efficiency and effectiveness.

  • will ensure all the relevant documents are filed as per Saferworld Personnel file checklist
  • Coordinate logistics for all recruitment in consultation with the Regional Administrator
  • Assist in ensuring that all staff leave

Key Duties and Responsibilities:  

General Administration:

  • Responsible for general running of the office, ensuring office equipment is maintained, and stocks of office supplies are maintained within budgets
  • Support in devising and implementing administrative systems and operational procedures
  • Support in ensuring that resources are being used efficiently.
  • Support in all administrative in country

Logistics and procurement:

  • Undertake local procurement tasks and procedural paperwork as required
  • Offer technical support in all travel bookings including flights

Human Resources: The Admin Assistant ensures forms are completed and filed.

IT:

  • Ensure efficient IT services are provided, liaising with Saferworld’s IT consultant in Kampala when necessary.
  • Ensure IT records are backed-up and stored.
  • The jobholder will troubleshoot minor IT problems for staff as required.

Qualifications, Skills and Experience:   The ideal candidate for the Saferworld Admin Assistant job opportunity should hold relevant experience and skills in administration

How to Apply:

All suitably qualified and interested candidates are encouraged to send a complete application form, download here and send to recruitment@saferworld.org.uk (please use subject heading: AAKLA)

Deadline: 27th November 2016 by 5pm (Uganda time)

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No Experience Fresher Diploma Upcountry Stringer Jobs (6) – Monitor Publications Limited (MPL)

Duty Station: Mubende, Busia, Kisoro, Bugiri, Tororo and Kiryandongo, Uganda
Reports to: Regional Editor/Bureau Chief

About Us:
Monitor Publications Limited (MPL), a Nation Media Group Company is Uganda’s most influential media house, operating The Daily Monitor, Saturday Monitor and Sunday Monitor newspapers, 93.3KFM, 90.4 Dembe FM, Nation Couriers and the Monitor Business Directory.

Job Summary: The Upcountry Stringer will cover events, write and submit factual and balanced stories in the assigned beat/title for publication within set deadlines.

Key Duties and Responsibilities:
· Prepares reports and writes news for the assigned title/ beat in finished form, so that no major rewrite is required or no extensive additional report is needed.
· Takes notes on location, carries out interviews, checks facts and tape records as the case may be; writes news on own initiative, choice and judgment or at the direction of the news editor.
· Ensures that the material written reflects a thorough understanding of the MPL’s style of journalism as defined in the editorial policy guidelines and objectives, the house style and the journalistic code of ethical journalism.
· The incumbent researches and provides background information to make copy complete,
· Briefs the regional editor/bureau chief on stories gathered and writes the selected ones within set deadlines.
· Follows news leads and maintains close contacts with news sources.
· Continually builds his/her contacts list and demonstrate its value with consistent exclusive reports or information.
· Regularly responds promptly to breaking news.
· Ensures correctness of facts, content and style of his/her news materials.
· Closely co-operates with photographers from whom he/ she orders pictures on the issues he/she covers.
· Performs both independently and under supervision in accordance with general principles and directives.

Qualifications, Skills and Experience:
· The applicants should hold Diplomas or its equivalent from a recognised institution. A University Degree is an added advantage.
· Passion for writing coupled with a keen news sense
· Possesses broad knowledge of local and regional issues and/or depth of knowledge in beat specialty.
· Ability to work accurately and under pressure
· Deadline-driven
· Computer literacy skills
· Keen eye for detail
· Excellent spelling, grammar and punctuation skills.
· Must be able to deal effectively with simultaneous tasks.

How to Apply:
All suitably qualified and interested candidates should send their applications, detailed CVs and academic documents with daytime telephone number via E-mail to: resourcing@ug.nationmedia.com

NB: Please note that only short listed candidates will be contacted.

Deadline: 11th November 2016

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Fresher Office Assistant Job – Ministry of Agriculture, Animal Industry and Fisheries (MAAIF) Uganda

National Forestry Association Uganda Jobs

Project Name: Uganda Multi-sectoral Food Security and Nutrition Programme (UMFSNP)

Funding Source: Global Agriculture and Food Security Program (GAFSP)

Duty Station: Entebbe, Uganda

Reports to: Project Coordinator

About Us:

The Government of Uganda received a grant from the Global Agriculture and Food Security Program (GAFSP) towards implementation of the Uganda Multi-sectoral Food Security and Nutrition Programme (UMFSNP). The Project Development Objective (PDO) is to increase production and consumption of nutrient-rich foods and utilization (ff community-based nutrition services in smallholder households in project areas. The project will innovatively use the primary schools under the universal primary education programme as a transfer pathway for both agriculture and health based nutrition friendly technologies and services. The project will be implemented by Ministry of Agriculture, Animal Industry and Fisheries (MAAIF), Ministry of Health (MOH), Ministry of Education and Sports (MOES) and 15 receptive District Local Government (DLGs), in a phased approach.

Job Summary: The Office Assistant will be responsible for office management, record keeping, ensuring incoming and outgoing mail are accurately routed, supporting the PCU in arranging and conducting workshops

Qualifications, Skills and Experience: 

  • The Office Assistant must at least hold a Certificate in basic office management, business studies, record keeping, accounts, procurement or related fields
  • Possession of a Diploma will be an added advantage.

How to Apply:

All candidates are encouraged to send sealed application letters, curriculum Vitae and copies of academic documents either by hand or email addressed to;

The Permanent Secretary,

Ministry of Agriculture, Animal industry and Fisheries,

P.O. Box 102 Entebbe-UGANDA

Email to: ps@agriculture.go.ug

Attn:

The Head Procurement and Disposal unit Procurement and Disposal Unit Office,

Plot 16-18 Lugard Avenue

NB:

  • Please indicate the position being applied for and preferred district Local Government on top of the envelope. (Check top of advert for districts)
  • All applicants MUST register their Names and sign the registration Form as confirmation of delivery of the application.

Deadline: Monday, 10th October, 2016 by 4pm.

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Group Leader/ Charge Hand [17] – Movit Products Limited

Supervisor Jobs In Uganda

Duty station: Head Office, Kampala
Reports to: Production Supervisor

About Us:

Movit Products Limited is a leading Quality Cosmetics Manufacturing Company in Africa with operations in Uganda, Kenya, Tanzania, Zambia, Rwanda, Burundi, Democratic Republic of Congo and South Sudan. Movit Products Limited has for the last 16 years manufactured world class body care and hair care products. At Movit Products Limited, we are committed to develop our human capital as we realize they are a core driver of organizational success, we are thus looking for exceptional, passionate and experienced persons to fill the following vacant positions.

Job Summary
Group Leaders will assist in monitoring and controlling the activities of the assigned Production Assistants.

Key duties and responsibilities 

  • Direct, organize and coordinate the activities of the assigned production assistants;
  • Report identified non functioning or anomalies of machines;
  • Ensuring and maintaining a safe and clean work station at all times;
  • Ensuring that all required materials for production/assigned work are available on a timely basis; and
  • Enforce discipline and proper work ethics among the assigned production assistants.

Required qualifications, experience and skills 

  • The ideal candidates for the MPL Group Leader/ Charge Hand career opportunity should hold a relevant Diploma from a recognized institution;
  • Good communication skills;
  • Good team work skills;
  • Good organizational and planning skills; and
  • Good supervisory skills.

How to apply:

If interested in working with MPL in the above portfolios, please download the MPL Job Application Form, fill it and send it as an attachment to hr@movit.co.ug (Not more than 1.5MBS). Remember to indicate the position you are applying for in the subject line.
Note: While we thank all applicants for your interest. Only shortlisted applicants will be contacted.

Deadline:19th September 2016 at 5:00 pm

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Administrative Assistant – Trail Analytics Uganda

Administrative Assistant (1 position)
Duty-Station: Kampala, Uganda
Desired Age Range: 20 – 30yrs
Type: Renewable Contract
Position Overview:
Trail Analytics is seeking to recruit an Administrative Assistant to support our day to day operations.

The role will require extensive word processing and spreadsheet skills, internet research abilities, strong communication skills and a willingness to learn new skills.

Responsibilities:
  1. Fielding telephone calls
  2. Receiving and directing visitors
  3. Word processing
  4. Creating spreadsheets and presentations, and filing
  5. Supporting the other staff and the business as may be required from time to time
Qualifications:
  1. A bachelor’s degree from any recognized university
  2. Expertise in Microsoft Word, Excel or other related applications
  3. Exceptional interpersonal skills with the ability to quickly grasp user requirements and document them.
  4. Ability to be effective in high-pressure situations, handle multiple tasks simultaneously, set priorities and work with minimal supervision.
Areas to be considered:
  1. Personal Presentation: 45%
  2. Responses to this assignment: 45% PDF
  3. Willingness to learn new skills: 10%
How to Apply:
Applicants interested in the above position, and in possession of the required qualifications should send the following to info@trailanalytics.com

  1. Your CV (3 pages maximum), should include your current address
  2. Your responses to this practical assignment PDF
  3. Tell us what your remuneration expectations are

ONLY East African Nationals will be considered for this Assignment.

Trail Analytics is committed to gender equality in its mandate and its staff; qualified female candidates are strongly encouraged to apply.

Only short listed candidates will be contacted.

Closing date for applications is 23 September 2016, 5:00PM