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Fresher No Experience Front Desk Officer/ Executive Assistant – Windle Trust Uganda

Windle Trust Uganda Jobs

Reports to : Senior Human Resource Officer
Location : Head Office, Kampala

Position Overview
In liaison with the Senior HR Officer, the Front Desk Officer provides office and clerical support to assist
with the efficient operations.

PRINCIPLE TASKS & RESONSIBILITIES:
Correspondences
 Prepare, dispatch and ensure safe delivery of all out going documents
 Preparation /collection of parcels
 Ensure post office box checked on a regular basis
 Preparation of draft letters as and when instructed
 Preparation of monthly staff reporting register
 Assist staff with photocopying, filing and binding
Record Keeping/ Updates and Follow up
 Keep proper records and updates on all staff records, contacts.
 Ensure all documentation are filled in an easily retrievable manner
 Securely manage the archive to ensure easy future references.
Reception and Front desk management
 Receive and attend to all WTU visitors.
 Relay information to management
 Keep telephone records in an accountable manner
 Receive and distribute appropriately all incoming documents
Office Management Supervision and Cleanliness
 Work in hand with Office Cleaner to ensure its clean at all times.
 Ensure that the entire office compound is clean.
Cash Management
 Prepare on time payments for office bills
 Order and receive office supplies
 Handle office petty cash and account for it in a proper manner.

MINIMUM REQUIREMENTS
 A Bachelor’s degree in Business Administration or an equivalent.
 Mastery of office software (MS Word, Excel)
 Good communication skills.
 Strong interpersonal skills
 Ability to work independently with minimal supervision
 High level of integrity and commitment.

HOW TO APPLY
Applicants who meet the specified job requirements should send their application letters enclosing a
detailed Curriculum Vitae, current salary information, copies of academic transcripts and certificates,
including telephone contact and details of at least three references to:
The Human Resource Manager,
Windle Trust Uganda,
Plot 726, Mawanda Road, Mulago Hill
P.O Box 24230, Kampala.
Deadline for receiving applications is Friday 6th January, 2017 at 5:00pm. We thank all applicants for
showing interest. However, only shortlisted candidates will be contacted for interviews.

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Fresher No Experience Admin and Water Quality Officer – Whave Uganda

Station: Kamuli / Nakaseke

About Us:

Whave is a social enterprise registered in Uganda. We work with communities, government authorities, social organisations and NGOs, to find and demonstrate solutions to poverty and conservation issues. Our team includes both local and international experts with professional capabilities ranging from engineering to social science.

We are currently seeking candidates to fill the role of Admin and Water Quality Officer under our Safe Water Security Programme in Nakaseke and Kamuli. Applicants are invited to email us at recruitment@whave.org. All applications should include a CV and a cover letter including why this position interests you, how your previous experience is relevant and why you think you can achieve good results.

Admin and Water Quality Officer

The role as an Admin and Water Quality Officer will be to assist in the implementation of Whave’s project in Nakaseke and Kamuli to improve access to safe water in rural areas.

The main tasks of the Admin and Water Quality Officer will be as follows:

  • Document and record all office and project expenses
  • Management of company project accounts and petty cash
  • Paying invoices
  • Procurement of office supplies
  • Maintaining the condition of the office and other equipment
  • Research, prepare and supply information on general company issues or project specific issues as required
  • Management of contractors based at the field office
  • Establishment and oversight of Kamuli / Nakaseke office filing and safe
  • Assist in arranging and facilitating meetings, training and other events
  • Preparing and testing the quality of water samples

As the role will involve a lot of interaction with local staff good Lusoga / Luganda is preferable but not essential.

Skills and requirements

  • Successful applicants must have adequate skills and experience suitable for the tasks described above, including:
  • High level communication and interpersonal skills
  • Degree level education preferably in a scientific degree
  • At least two years experience in an administrative role
  • Lusoga / Luganda preferable
  • Experience in water quality testing is not essential
  • Good computer skills such as knowledge of Excel and Word

Working hours and conditions will be standard, with scope for flexibility to suit individual circumstances.

Remuneration will be on a negotiation basis, depending on your skills and experience.

To Apply:

Please email your CV to us at recruitment@whave.org, together with a covering letter which describes your interest in the role:

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No Experience Admin Assistant Job – Saferworld Uganda

Reports to: Regional HR/OPs Administrator

Duty Station: Kampala, Uganda

Salary Range: UGX 1,790,994 to 2,297,190 gross per month

About US:

Saferworld is an independent international organisation working to prevent violent conflict and build safer lives. We work with local people affected by conflict to improve their safety and sense of security. We do this by supporting effective policies and practices through advocacy, research and policy development, and through supporting the actions of others. We have a strong thematic focus to our conflict prevention work prioritising: people’s security and access to justice services; gender norms that cause and perpetuate violent conflict; the impact of external conflict drivers including weapons flows; conflict-sensitive political, economic, development, and security engagement; and inclusive and accountable governance and peacebuilding processes.

Job Summary: The Admin Assistant will mainly ensure the smooth running of Saferworld office in Kampala. S/he will provide logistical, HR and administrative support to ensure efficiency and effectiveness.

  • will ensure all the relevant documents are filed as per Saferworld Personnel file checklist
  • Coordinate logistics for all recruitment in consultation with the Regional Administrator
  • Assist in ensuring that all staff leave

Key Duties and Responsibilities:  

General Administration:

  • Responsible for general running of the office, ensuring office equipment is maintained, and stocks of office supplies are maintained within budgets
  • Support in devising and implementing administrative systems and operational procedures
  • Support in ensuring that resources are being used efficiently.
  • Support in all administrative in country

Logistics and procurement:

  • Undertake local procurement tasks and procedural paperwork as required
  • Offer technical support in all travel bookings including flights

Human Resources: The Admin Assistant ensures forms are completed and filed.

IT:

  • Ensure efficient IT services are provided, liaising with Saferworld’s IT consultant in Kampala when necessary.
  • Ensure IT records are backed-up and stored.
  • The jobholder will troubleshoot minor IT problems for staff as required.

Qualifications, Skills and Experience:   The ideal candidate for the Saferworld Admin Assistant job opportunity should hold relevant experience and skills in administration

How to Apply:

All suitably qualified and interested candidates are encouraged to send a complete application form, download here and send to recruitment@saferworld.org.uk (please use subject heading: AAKLA)

Deadline: 27th November 2016 by 5pm (Uganda time)

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No Experience A’ Level GUSO Project Volunteer Jobs – Restless Development Uganda

Chemonics Internship Program 2018 Restless Development Uganda Jobs NGO Jobs Uganda Restless Development Jobs

Project Name: Get up Speak Out programme (GUSO)

Duty Station: Jinja and Mayuge, Uganda

About US:

Restless Development (Uganda) is an International NGO established to address the challenges faced by young people in Uganda by placing young people at the forefront of change and development. Our vision is for all Ugandan youth to live healthy and productive lives, fully supported by those around them. Our programming focuses on three core areas: youth sexual and reproductive health and rights, youth civic participation and youth employment and livelihoods.

About GUSO:

Restless Development is leading community initiatives that empower young people to adopt safe sexual reproductive behaviours, participate in decision making processes and generate sustainable livelihoods. One of those initiatives is dance4life. Based on positive experience from the implementation of dance4life within the United For Health Tomorrow (UFHT) and Attitude Skills and Knowledge (ASK) programmes, Restless Development will be working with other SRH&R alliance partners and dance4life International to design the Get up Speak Out programme (GUSO). The five year programme will target young people in and out of school with an integrated Sexual Reproductive Health and Reproductive Rights, Civic Participation and livelihoods, and will be implemented through a peer educator model in Jinja and Mayuge districts.

Job Summary:  The Restless Development Volunteers will be supporting the improvement of adolescents’ sexual reproductive health and rights, and development issues

Qualifications, Skills and Experience:

  • The Volunteers should at least hold A’ Level certificate
  • Show broad interest in contributing to improving adolescents’ sexual reproductive health and rights, and development issues
  • Show commitment to the principle of volunteering to support community development
  • Age: Between 18-28 years old

Duration: January to September 2017

How to Apply:

All suitably qualified and interested candidates are encouraged to send a filled application form, download here to our offices in Ntinda, Ministers Village, or Jinja, Acacia Road

Deadline: 30th November 2016

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Fresher No Experience Training and Outreach Officers (5) – War Child Canada

Reports to: Project Manager

Duty Station: Adjumani, Kiryandongo, Arua, Kokobo, Nakivale, Uganda

About US:

War Child Canada is an internationally recognized charity that works with war-affected communities to help children reclaim their childhood through access to education, opportunity and justice. In Uganda, through its Access to Justice and Protection programmes, War Child Canada provides Legal Aid services for Women and Child Survivors of violence and raises public awareness around the impact of conflict on communities and the shared responsibility to act. This programme has now expanded to the South Sudanese refugee settlements in the West Nile region and Kiryandongo where War Child Canada seeks to increase the legal protections of children, youth, women and men and continue to address the prevalence of perpetrators’ impunity through legal intervention, awareness raising and capacity building. Our programming emphasizes strong Sexual and Gender-Based Violence (SGBV) prevention, identification and response interventions.

About Project:

War Child Canada has received funding from United States Department of State Bureau of Population, Refugees and Migration (BPRM) to increase protection for refugees and other vulnerable persons in Ugandan refugee settlements in the districts of Adjumani, Arua, Kiryandongo, Koboko and Kamwenge.

Job Summary: The Training and Outreach Officer will be responsible for the mobilization, implementation and development of community sensitization and training activities for beneficiary-community and all actors relevant to achieving the project goal. S/he will be responsible for conducting awareness campaignsand in depth training sessions encompassing the subject of human rights, protection, SGBV and Child Rights.

Qualifications, Skills and Experience: 

  • The applicants for the War Child Canada Training and Outreach Officer job opportunity must hold a University degree in Law, Social Work, Social Sciences, Development Studies or related field.
  • Ability and skills in participatory methodology to facilitate trainings with community.
  • Computer literacy skills i.e. proficiency in MS Word, Excel, Power point and database
  • Excellent interpersonal and communication skills.
  • Ability to prepare timely, periodic and quality project reports.
  • Fluency in English and local language is essential.

How to Apply:

All suitably qualified and interested candidates should send a detailed CV, cover letter indicating clearly daytime telephone contact and active email address, photocopies of relevant certificates (both professional and vocational) andcontact information of at least three professional referees. Please clearly indicate position and location for which you are applying.

Interested applicants should deliver ONLY hard copies of their ApplicationPackages to any of the following War Child Canada Offices:

Kampala: 2nd Floor, Plot 944 Ggaba Road, Kansanga. (Please ensureapplications are delivered to War Child Canada NOT War Child Holland.

Arua: Rhino Camp Refugee Settlement Yoro Base Camp.

Kiryandongo: Kanyadoli Refugee Settlement RFM Base Camp, Bweyale.

Koboko: Lobule Refugee Settlement, Office of the Prime Minister Building

Adjumani: Pakele

Deadline: 28th October, 2016 by 5PM

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Fresher Field Assistant Job – IMK Business Consultants (IMK)

Duty Station: Kampala, Uganda

About US:

IMK Business Consultants (IMK) is a Business management consulting firm offering practical and feasible business solutions. IMK operates regionally in four East African countries namely; Uganda, South Sudan, Kenya and Rwanda; with other occasional consultancies made world over to our clients in Europe and other parts of the world. Our mission is to be a world leader in matching demand for and supply of Talent, HR and Business development services by ensuring quality work to our clients and having experienced competent professionals with the best practical tailor made solutions/training skills to our important asset-THE CLIENT.

Job Summary: The Field Assistant supports sales and marketing managers by tracking, investigating, and reporting sales information; resolving problems.

Key Duties and Responsibilities: 

  • Maintains promotional database by inputting invoice and bill-back data.
  • Updates managers by consolidating, analyzing, and forwarding daily action summaries.
  • Resolves promotional allowance, rebate, and pricing discrepancies by researching promotion details and regular and special prices; forwarding resolution to managers.
  • Provides product, promotion, and pricing information by clarifying customer request; selecting appropriate information; forwarding information; answering questions.
  • Prepares and forwards sales tracking reports.
  • Updates job knowledge by participating in educational opportunities.
  • Maintains customer database by inputting customer profile and updates; preparing and distributing monthly reports.
  • Prepares sales presentations by compiling data; developing presentation formats and materials.
  • Keenly tracks sales expenses by tracking, consolidating, analyzing, and summarizing expenses; forwarding for reimbursement.
  • Accomplishes department and organization mission by completing related results as needed.

Qualifications, Skills and Experience: 

  • The applicant must hold a Bachelor of Business Administration and other related fields
  • Good data entry skills
  • Good reporting skills
  • Good administrative writing skills
  • Broad knowledge and understanding the Customer i.e. Strong customer focus,
  • Informing Others,
  • Self-Development
  • Keen attention to Detail
  • High degree of professionalism
  • Computer literacy i.e. Microsoft Office Skills
  • Good team ethic

How to Apply:

All suitably qualified and interested candidates are encouraged to send their personal suitability statement, copies of academic transcripts/certificates and a detailed CV to: The Recruitment Manager, IMK Business Consultants, P.O. Box 35090 Kampala, Uganda or via email to info@imkconsultants.com and copy: nabagerekamatilda@hygieneconsultants.net  Please specify the position title as subject of the E-mail.

NB: Only shortlisted applicants will be contacted. Applications received after the closing date will only be considered for future related jobs openings.

Deadline:  26th September, 2016

 

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Accounts Officer (General Ledger) – Malaria Consortium Uganda

Reports to: Senior Accountant

Hours: 40

Travel Involved: Up to 10% travel within Uganda

Salary: USD 11,520

Department: Finance

Malaria Consortium is recruiting for an Accounts Officer-General Ledger  to join our team in the Kampala MAPD Projet Office

The overall purpose of the  Accounts Officer-General Ledger is to maintain complete, accurate and timely data on the financial system for MAPD Project.

The successful candidate will have:

  • Bachelor degree in Accounting
  • Minimum of 1 years’ experience work experience in a related field

To view the full job description and apply, please click here.

Deadline: 16/09/2016 23:59

 

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Fresher Receptionist – Malaria Consortium

Department: Operations

Reports to: Operations Manager

Station: Kampala

Job Type: Fixed Term

Salary: USD 6,250 Gross per annum

Hours: 40.00

Organisational Background:

Established in 2003, Malaria Consortium is one of the world’s leading non-profit organisations specialising in the comprehensive prevention, control and treatment of malaria and other communicable diseases among vulnerable and under privileged populations. We increasingly find our work on malaria can be effectively integrated with other similar public health interventions for greater impact and therefore expanded our remit to include child health and neglected tropical disease interventions.

We work in Africa and Asia with communities, governments, academic institutions, and local and international organisations, to ensure effective delivery of services, which are supported by strong evidence.

Our areas of expertise include:

  • Disease prevention, diagnosis and treatment
  • Disease control and elimination
  • Systems strengthening
  • Research, monitoring and evaluation leading to best practice
  • Behaviour change communication
  • National and international advocacy and policy development

Scope of work The Receptionist is responsible for management of the reception area, receiving visitors, managing the central office phone, directing visitors and proving any administrative related support to the operations team.

The successful candidate will have:

  • Bachelor’s degree in Information and office management/ office Administration or related.
  • Minimum of 1 year’s experience in the fiel of administration
  • Experience in managing a reception, switchboard and/or customer care

To view the full job description and apply, please click here

Deadline: 16/09/2016 23:59

 

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Child Development Officer [2] – Compassion International

 

Deadline: 20th August 2016 by 5:oo pm

Duty Station: Bugiri, Uganda

About Compassion Project:

Church of God of East Africa Uganda is working in partnership with Compassion International in the Ministry of Nurturing Poor Children, and releasing them from poverty in Jesus name for projects in Bugiri District.

Key Duties and Responsibilities: 

  • Prepare annual work plans
  • The jobholder will make Home visitations to the children
  • Responsible for the children’s Gifts, correspondence (Letter writing) to their sponsors
  • Update image taking
  • Prepare and submit monthly reports to the Project Director and Overseer
  • The incumbent will take lead of curriculum activities and program
  • Perform any other activities as required by the organization

Qualifications, Skills and Experience: 

  • The applicants should preferably hold a Diploma in Education, SWASA, Community Development, Business Administration and other humanities
  • Computer literacy skills
  • The jobholder must also have a personal relationship with Jesus Christ (Mature Born-again)
  • The applicant must be an Advocate for children and care givers
  • Child protection knowledge and skills are mandatory
  • Ready to work in rural settings
  • Age: Between 25-35 years

How to Apply:

All suitably qualified and interested candidates should send their applicationswith copies of academic documents, letter of recommendation from Pastor or Reverand addressed to:

The Supervisor,

Church of God Projects,

P.O. Box 68, Bugiri District, Uganda

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Child Sponsorship and Correspondence Assistant – World Vision

Nutrition Jobs Uganda 2017

Application Deadline Date: 14-Aug-16

Reference: 4495-08N26086

Town/City: Aboke

International Role: No – Only National applicants will be considered.

Duration: 2+ Years

Location: Oyam District

Reporting to: Child Sponsorship and Systems Assistant

Purpose of the position:

To effectively manage Child Sponsorship Correspondences at the Cluster Office

Major responsibilities;

Processing Sponsor Correspondences

  • Process incoming sponsor correspondences to children on a daily basis before dispatch to ADPs within the approved procedures (Softcopy Batch sheets sent to ADPs in time)
  • Sort, record World Vision staff mails enclosed in sponsor mails and submit to Office Assistants for distribution.
  • Provide to National Office, and ADP/Cluster synthesised and analysed daily and weekly tracking reports on sponsor mails and parcels.

Correspondence Accountability

  • Ensure accountability for children’s gift items by the Regions by recording and submitting Money Orders and cheques enclosed to Child Sponsorship Operations Coordinator
  • Monitor and track compliance with Sponsorship standards on sponsor mails.
  • Analyse ADPs stepwise correspondence reports and share an analysis of their adherence to correspondence standards and business procedures with CSOC
  • Keep documentation of damaged sponsor mails/parcels and return to sender mails for reference and trend analysis purposes.

Entry on correspondence records in step database

  • Enter Sponsor mails records into SingleSTEP in time.

Child Protection

  • Ensure the security of Sponsor addresses during mail processing activities.
  • Systematically do a child protection quality check for all correspondences to ensure that correspondence materials and contents do not negatively affect the holistic growth and development of children

Reporting

  • Prepare and submit to Child Sponsorship Operations Coordinator, timely monthly synthesized and analysed Child Sponsorship Correspondences reports

Qualifications: Education/Knowledge/Technical Skills and Experience

  • Must have; a Diploma in business/statistics/IT or related field from a recognized university.
  • Qualifications in networking, information systems, and databases will be an added advantage.
  • Critical thinking/questioning, self-drive and innovative
  • Proven IT knowledge, skill and experience in database management.
  • Must be a team player and team builder.
  • Must be a committed Christian.
  • Ability and willingness to work for longer hours, when the situation so demands.
  • Must have good interpersonal and communication skills.

Be able work under minimum supervision

TO APPLY, Click here.