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BAT Uganda Jobs 2018 – Diploma Executive Administrator

BAT Uganda Jobs 2018

Job Title:     Executive Administrator –  BAT Uganda Jobs 2018

Organisation: British American Tobacco (BAT)

Duty Station:  Kampala, Uganda

About US:  

BAT Uganda Jobs 2018: The British American Tobacco is the only International tobacco group with a significant interest in tobacco leaf growing which works with thousands of farmers internationally. BAT runs leaf programmes providing direct agronomy support to farmer from aspects of crop production and environmental best practice. British American Tobacco is a market leading, global organisation with a long, established history and a bright and dynamic future. Thanks to our people we have continued to deliver growth and exceed expectations in an increasingly complex and challenging marketplace.

Job Summary: 

BAT Uganda Jobs 2018: The Executive Administrator will actively contribute to BAT, Uganda Business results by providing proactive high value Administrative and Secretarial support to the Managing Director and staff.

Key Duties and Responsibilities:

Administrative Support:

  • Actively contribute to the End Market results by providing proactive high value Administrative and Secretarial support to the function on time in full (OTIF) and in an efficient and effective manner.
  • The job holder will have a critical interface with all other business functions.
  • Ensure additionally drafting of regular correspondences to various stakeholders of the company.

Calendar Management:

  • Effective time management to achieve and enhance the operation and service of the organisation.
  • Handle manager’s requirements in a professional and confidential manner to avoid delays in any given task.
  • Provide Personal Assistant Support to the Managing Director including event and diary management.

 Travel Management:

  • In liaison with Travel Management Company, co-ordinate and ensure all travel documents like immigration documents, air tickets, visas and renewal of passports for the functional heads are always up to date.
  • In-charge of organizing the transport and accommodation requirements for staff visiting Uganda and ensuring positive feedback.

Payments: Process and track payment requisitions through the SAP and follow-up with Procurement to ensure the uninterrupted continuation of services (business continuity) from the suppliers.

Company Fleet coordination:

  • Management of the Company fleet of vehicles. Coordinate the service providers to ensure higher service levels are achieved.
  • Coordinate staff usage of fleet vehicles to ensure adherence to policy, efficient use of fleet resources and time escalation of fleet matters.
  • Coordinate all reporting needs of fleet

Budgetary Support: Assist in the preparation and collation of the Functional Budget.  This includes accurate tracking of costs and expenditure with timely reports as required.

Meetings:  Organize and manage all aspects of Conferences/events/ meetings by ensuring all logistical aspects i.e. venue bookings, transport and accommodation are well synchronized and within budget with no hitches and delays.

Contract Management: Ensure physical records of all contracts are well documented and organised.  Ensure regular updates to the business on status of contracts.

Leadership:

  • Coordinate and ensure the function is records management compliant as required by the company.
  • Develop the schedules and ensure all files are coded and correspond with the schedules; and assist the team in ensuring they are compliant with the schedules

Relationships

  • Enhance and maintain good communication with both internal staff and external customers.  Being a central administration function, the job holder encounters a lot of enquiries on various issues hence the importance of a wide knowledge of other functions and end markets to enable accuracy in dealing with questions to avoid negative impact on the organisation.
  • Effectively liaise and communicate with the Leadership Team and business managers
  • Promote a good working relationship with the Travel Agent to ensure travel for the entire organisation is well coordinated.

 Innovation:

  • Efficient and cost effective management of the office stationery
  • Close liaison with IT help desk to ensure systems are operating effectively at all times.
  • Pro active engagement with service providers i.e. security, catering and catering to ensure that tasks are carried out professionally and high standards are maintained and that there are no interruptions of service.
  • Tasked with introduction of team building events and activities to build and develop good working relationships within the team.

Qualifications, Skills and Experience:

  • The ideal applicant for the British American Tobacco (BAT) Executive Administrator job placement should hold a University degree or higher Diploma in Management
  • Strong business working communication skills with excellent understanding of the process
  • Proficient in English and report writing skills (proficient in Microsoft Office – Power Point, Excel etc.)
  • Ability to work with minimum supervision
  • Good organisational and management skills
  • Ability to work  and  relate with  internal customers and external business partners
  • Result oriented, self-driven, innovative and excellent planning ability
  • Ability to maintain confidentiality and professional discretion at all times.
  • Keen eye for details

 How to Apply:

All candidates who wish to join the British American Tobacco (BAT) should express their interest by applying online.

Click Here

Deadline: 7th January 2018

BAT Uganda Jobs 2018 – Diploma Executive Administrator

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Administration Jobs Uganda 2017 – Minimum Experience Finance & Administration Manager at GOAL

Administration jobs Uganda 2017

Job Title: Finance & Administration Manager (Administration jobs Uganda 2017)

About Us:

Administration jobs Uganda 2017: GOAL is an equal opportunity employer. GOAL is committed to the safety and protection of children in our care from intentional and unintentional harm. Candidates will therefore be expected to comply with GOAL Uganda’s child protection policy.

About DYNAMIC:

Administration jobs Uganda 2017: GOAL leads a Consortium with Mercy Corps, VSO and Restless Development to implement the Driving Youth-led New Agribusiness and Microenterprise (DYNAMIC) program in partnership with The MasterCard Foundation.

Administration jobs Uganda 2017: DYNAMIC is a five-year program (2015-2020) that aims to increase the employment, self-employment, income and resilience of youth aged 15-24 by promoting effective and efficient agricultural market systems for and with youth.

GOAL is seeking to fill the Position of Finance and Administration Officer to support the DYNAMIC program.

Reports to: Financial Accountant

Location: Lira

Contract Period: 1 year renewable based on satisfactory performance.

General Description of the Role:

To provide and strengthen financial, logistical and administrative support within the GOAL Lira office.

Key Duties and Responsibilities:

Finance

  • Month-end Reporting: Ensure that cashbook is timely and accurately updated by the finance assistant, signed safe count sheets and cashbook submitted to Kampala finance on the last working day of the month. Collect bank statements on the first working day of the month and submitted to Kampala finance. Ensure that Fixed Assets ( FA) check is performed by working day three and monthly cashbook accountability submitted to Kampala by working day five
  • Budgeting: Provide support to the Programme Manager and project managers to create accurate and realistic annual project, equipment and core cost budgets
  • Monthly rolling budgets: Provide assistance to the programme manager and individual project managers where applicable to review and update monthly Budget Monitoring Tools (BMT), to submit the reviewed BMTs in line with agreed deadlines.
  • Reporting: Provide timely and accurate weekly and monthly financial reports to the Financial Accountant/Assistant Financial Controller/Financial Controller.
  • Liaising with Finance in Kampala as necessary
  • Liaise with banks on any financial related matters
  • Support the organisation in ongoing risk management at a field level and to support the fulfilment of the GOAL Uganda finance plan objectives
  • To attend monthly stock counts on behalf of finance department
  • Supervise the work of Logistics Assistant
  • Check and review all the PRFs before forwarding to Finance Officer in Kampala for payment.
  • Ensure that monthly fund request is sent to Kampala by the end of the month for the coming period

Personnel and administration

  • Act as HR focal person for the programme
  • Submit a monthly summary leave report (Annual, sick, study, etc.) each month to the programme manager, ensure that all leave is adequately authorised and planned.
  • Ensure all new staff have signed their contracts of employment and copies of all relevant HR documents are kept up-to-date in the Kalongo HR files while original are sent to the Kampala files in line with HR guidance
  • Ensure all documents concerning personnel are confidentially and properly filed
  • Ensure that all payslips are appropriately authorised, delivered to staff with staff acknowledging receipt and storing the electronic copies confidentially
  • Ensure that 100% timesheets are filed on a monthly basis
  • Ensure that all staff have completed all performance appraisals
  • Ensure that all staff are appropriately inducted in line with HR guidance

Essential experience/Attitudes/Behaviours Required

  • A qualified or part-qualified accountant (Chartered, Certified or Management)
  • Excellent written and spoken English, outgoing personality with excellent communication and training skills.
  • Ability and willingness to work in a remote areas.
  • Excellent computer skills including proficiency in Microsoft Excel and Word and if possible
  • Have knowledge of sage is a desirable or similar package.
  • Previous NGO experience is desirable but not essential
  • Able to embrace our core values of Integrity, Respect, Efficiency, Accountability, Commitment and Team spirit

How to apply:

Interested applicants who meet the requirements should submit their applications which must include at least 4 reference contacts (2 professional, 2 character references, including your supervisor and the most recent/previous employer), and daytime contact number to;

The Human Resource Manager, GOAL Uganda: recruitment@ug.goal.ie

Deadline: 7th March 2017.

NOTE: PLEASE DO NOT ATTACH CERTIFICATES.

 

Administration jobs Uganda 2017 – Minimum Experience Finance & Administration Manager at GOAL