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Fresher Administration and Logistics Officer Job – Good Neighbors International Uganda

About US:

Good Neighbors is an international, non-profit humanitarian organization committed to child education, community development, and emergency relief projects in 30 countries around the world. We have fundraising offices in the USA, Korea, and Japan, and an International Cooperation Office in Geneva. Good Neighbors USA opened its Los Angeles office in 2007, which currently handles fundraising, donor management, volunteer programs, and marketing campaigns for all major projects. In December 2010, a Washington D.C. office was established to network and partner with other organizations, as well as obtain grants from U.S. government agencies and foundations.

Key Duties and Responsibilities:  

  • The Administration and Logistics Officer will provide logistics and administrative support at the Field Office for smooth running.
  • The incumbent will be tasked with building strong relationships with INGO / UN agencies, other Local Organizations, Government Agencies for resources providing and sharing.
  • Handling all the necessary preparation and arrangement for, human resource related activities, logistical activities and all other necessary administrative processes and activities.

Qualifications, Skills and Experience: 

  • The ideal candidate for this vacancy must hold a university degree or its equivalent
  • A minimum of two years’ experience in similar position.
  • Proven ability to understand and use basic accounting systems such as QuickBooks, SPSS and other data analysis software, and relevant experience in logistics and procurement, among others are highly preferable.
  • Have a strong aspiration and interest in humanitarian and community development works
  • Skills in administration
  • Good working knowledge and skill of computer
  • Previous experience in communications, humanitarian and government policy issues.
  • Ability to communicate in a diplomatic and assertive manner
  • Excellent interpersonal communication skills
  • Able to work gracefully under pressure;
  • Able to prioritize and handle multiple tasks.
  • Possess good skills for conflicts and Conflict resolutions.
  • Must be a self-directed, self-reliant and a person of High Integrity
  • Ability to move away from home for long distances for organizational activities
  • Being a native of Palisa District or able to Speak Iteso is an added advantage.

How to Apply:

All suitably qualified and interested Ugandan candidates are encouraged to send their applications and updated CVs with working email addresses to: uganda@goodneighbors.org or hand deliver to Good Neighbors International Head Office, Plot 1728, White House CI, Muyenga, Block 244.

Deadline: 13th January 2017 by 5:oo pm  

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Fresher Human Resource Assistant (Administration) – TOTAL Uganda

Total Uganda Internships Engineering Jobs in Uganda 2017 Finance Jobs In Uganda 2017 - Young Graduate Program

 

Organisation: TOTAL

Duty Station: Kampala, Uganda

About Total:

TOTAL is a global integrated energy producer and provider, a leading international oil and gas company, and the world’s second-ranked solar energy operator with SunPower. Our 100,000 employees around the world are committed to better energy that is safer, cleaner, more efficient, more innovative and accessible to as many people as possible.  As a responsible corporate citizen, we focus on ensuring that our operations in more than 130 countries worldwide consistently deliver economic, social and environmental benefits.

Key Duties and Responsibilities:   

  • Prepare the payroll and ensure timely payment of salaries every month
  • Make statutory and other approved deductions i.e. P.A.Y.E, NSSF, Union dues among others
  • The incumbent will ensure remittance of payments as per the approved payment schedule
  • Process staff loan applications and submit loan repayment to the bank
  • Prepare separation documents for exiting staff
  • Process expatriate documentation with immigration i.e. Work permits, special passes, dependent passes and accommodation.
  • Prepare and submit reports on head count, payroll, utility bills and leave balances for management review
  • Maintain accurate personnel records
  • Provide secretarial and general administration support in the Human Resource and Administration section.

Qualifications, Skills and Experience:  

  • The ideal candidate for the TOTAL Human Resource Assistant – Administration job vacancy should hold a bachelors’ degree in Human Resource Management, Social Sciences, Accounting, Statistics, Business Administration. Possession of a Post Graduate Diploma in HR Management is an added advantage
  • At least two years of working experience in a busy commercial environment.
  • Excellent communication and interpersonal skills with a proven record of integrity and confidentiality
  • Excellent organizational skills and the ability to multi-task
  • Working experience with HR Information Systems and computer office packages

How to Apply:

All suitably qualified and interested candidates who so wish to TOTAL in the aforementioned capacity are encouraged to apply online at the link below.

Click Here

Deadline: 6th January 2017

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Administrative Assistant – Malteser International

Duty station: Arua, Uganda

Description

Oversee and administer contract management and its filing relevant to the office management such as lease contracts.

Details

Uganda is currently hosting the third largest refugee population in Africa and with the ongoing conflict in South Sudan more people are seeking refuge in Uganda every day. After the most recent outbreak of violence in early July 2016 over 70.000 people have crossed the border, a number likely to double until the end of this year. Malteser International has been working in Uganda since 1996, with projects in several regions of the country. In Northern Uganda and more specifically in the West Nile region, MI is active in the WASH sector in Rhino Camp for improving the lives of both the host population as well as the refugee population.

For its work in Arua, Uganda, Malteser International is looking for a motivated Administrative Assistant

Responsibilities:

  • Office management and ensuring necessary supplies in close coordination with the logistician
  • Oversee and administer contract management and its filing relevant to the office management such as lease contracts, maintenance contracts, phone lines, internet etc.
  • Preparing cash books, monthly closure, cash requests and other financial documentation as per Malteser guidelines and donor standards in close collaboration with the Country Office in Kampala
  • All administration and correspondence related to bank issues in Arua, including cash withdrawal and preparation of salary payments to local staff
  • Compiling overviews concerning project relevant dates and requirements (e.g reports, expenditures) Implement Malteser standards in the field of procurement requests and procurement
  • Preparing official correspondence in coordination with the PM

Qualifications:

  • University degree in (Public/Business) Administration, social sciences or any other related field
  • Preferably knowledge and experience in development or emergency work
  • Minimum 1-3 years of relevant working experience
  • Excellent interpersonal and teamwork skills, working with different groups, partners and nationalities
  • Strong initiative and self-motivated, with a strong commitment to teamwork and humanitarian principle
  • Flexible, enthusiastic and willing to learn from others
  • Ability to multitask and cope with competing demands under tight deadlines Ability to cope with high workload and stress and identify priority activities and assignments, and adjust priorities as required
  • Ability to establish and maintain good working relationships in a multi-ethnic, multi-cultural and multi-disciplinary environment
  • Politeness and helpfulness in dealing with visitors
  • Fully computer literate (Microsoft Office) and good working knowledge of ITC Technologies
  • Fluency in English (written and spoken), Kiswahili, German, French of advantage

Conditions:

Starting date: as soon as possible

Duration of contract: 12 months

Salary: According to qualification and experience, insurance package

Please note that this is an unaccompanied position

Kindly note that this a national position with a local contract

How to apply:

Kindly submit your application (CV, letter of motivation, copies of diplomas and three professional references) online. Please note, this position is subject to final approval by the donor.

If you are interested in this position, please apply online here.

Deadline: September 7th, 2016.

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Office Assistant – GiveDirectly Uganda

GiveDirectly Uganda Jobs

Location: Kampala

Qualification Level: High school

Description

Support the Office Administrator to maintain a clean, hygienic, organized and positive office environment.

Reports to: Office Administrator

Opening Date:   29th August 2016,

Start Date: As Soon As Possible.

About us: 

GiveDirectly is a Non-Governmental Organization that provides Unconditional cash transfers to poor households in Uganda.

Overview: The Office Assistant (O/Asst.) will be responsible for office administration in GiveDirectly’s Kampala office.

  • Specifically the O/Asst. will support the Office Administrator to maintain a clean, hygienic, organized and positive office environment.
  • He or She will provide administrative and clerical support to others in the office.
  • The O/Asst. will maintain the highest standards of professionalism; helpfulness, integrity and honesty.

Skills and Behaviour

  • Empathy, honesty, and the highest standards of integrity.
  • Strong interest in advancing the distinctive values and mission of GiveDirectly.
  • Time management and multitasking.
  • Excellent interpersonal and oral communication skills especially English.
  • Proactive attitude, identifying and finding ways to solve problems without guidance.
  • Cross-cultural experience, understanding, and sensitivity.

Responsibilities:

  • Clean all floors daily by sweeping and mopping and empty office dustbins.
  • Keep bathrooms/toilets clean throughout the day.
  • Dust office furniture at least weekly, taking care not to disorganize equipment &documents.
  • Clean windows, glass partitions, and mirrors at least monthly on a rotational basis.
  • Store all cleaning equipment and products neatly in the designated cupboards. Identify and report possible repairs.
  • Conduct a weekly stock check to ensure adequate stocks of cleaning and hygiene supplies.
  • Prepare budgets for office supplies as well provide accountability for the same and necessary reports to the Office Administrator.
  • Fulfill Office messenger services e.g delivering and picking up office items or documents and printing, photocopying, scanning official documents and conduct data entry as and when required.
  • Undertake any other duties within the overall functions of the job or as may be assigned by your Manager.

Essential Requirements:

A’Level certificate.

Ability to use computers, primarily Microsoft Office.

At least 6 months cleaning experience  in a busy work environment Terms of Employment Three (3) months’ probation followed by the possibility of a six month to one-year contract.

Terms of Employment

Three (3) months’ probation followed by the possibility of a six month to one-year contract.

To Apply:

If you feel you are the right candidate for this position, please click here.

 

Deadline: 12th September 2016

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Administrative Assistant – Focal Development Finance Limited

 

Duty Station:  Kireka, Wakiso, Uganda

About US:

Focal Development Finance Limited is a newly established development finance company in Uganda providing finance and technical support to micro and small businesses.

Key Duties and Responsibilities: 

  • Manage the customer care and information desk.
  • Receive, draft and distribute communications.
  • Manage office supplies
  • Write client receipts
  • File documents
  • Manage office orderliness.
  • Perform any other duties that may be assigned by management.

Qualifications, Skills and Experience:  

  • The incumbent should at least hold an Advanced Level ( ‘A’ level)certificate
  • Excellent computer and telephone skills
  • Possess good verbal and writing skills in English.
  • Possess the ability to communicate reasonably in Luganda

How to Apply

All suitably qualified and interested candidates send their updated CVs in pdf to:info@fdf.co.ug

 

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Receptionist / Administrative Assistant – GIZ

Deadline of this Job:
31st August 2016

Duty Station:
Kampala, Uganda

Job details:  The Receptionist / Administrative Assistant is responsible for:

  • liaising with customers in a service-oriented manner on behalf of the office by providing professional phone services, personally welcoming visitors and maintaining a high standard in the reception area
  • performing reception and secretariat services on a daily basis
  • manages daily office operations
  • managing the project office facilities
  • supporting the organisation of events and meetings

Specific tasks include:
Reception services

  • Answers and accepts phone calls and messages and/or forwards them
  • Maintains a call back list of all incoming calls which cannot be taken by the relevant staff member
  • Registers, documents and organises incoming and outgoing correspondence (e-mails, packages and personally delivered messages)
  • Ensures deputisation for other staff members
  • Ensures visitors are comfortable by offering newspapers, refreshments etc.

Office work and services:

  • ensures creation and/or regular updating of a list of contacts and addresses (telephone, e-mail)
  • sorts and distributes incoming correspondence (e-mail, fax, other official documents)
  • Makes photocopies and scans documents if and when required

Support to Administrative Experts:

  • Supports the preparation and organisation of events, meetings and activities in close collaboration with the Staff members of the project (invitation letters, reservations, reimbursement of transport allowance and per diem, etc.)
  • Compiles and organises information materials
  • Labels files according to GIZ filing system
  • Fills lists and tables according to the specific instructions of the administrative expert
  • Assists in preparing inventory lists
  • Maintains record of service requests
  • Prepares invoices/ receipts ready for stamping and have them signed by the responsible people
  • Assists in the preparations for internal control
  • Updates trainings, consultancy lists and databases as advised by the technical staff
  • Prepares advance and refund calculations for work related trips ‘
  • Updates business cards to the contact list
  • Regularly updates the fuel consumption of all project vehicles
  • Checks the logbooks of all project vehicles
  • Maintains the project office stock
  • Assures facility management of the project office and initiates in accordance with management repairs, maintenance, etc.
  • Prepares financial documents (vouchers, receipts, etc.) to be delivered to the finance manager

Other duties/additional tasks:
The receptionist

  • Performs other duties and tasks at the request of management
  • Undertakes further job training related to his/her position and duties, if required. Special training programs shall be identified and selected jointly with the Team leader
  • Assists in and/or carries out other project activities and other tasks as assigned, e.g. focal point for HIV, gender, security, etc., if required

A. Required qualifications, competences and experience
Qualifications:

  • Diploma in Secretarial Studies, Administration or any related field. Professional experience:
  • at least 1-3 years’ professional experience in a comparable position.

Other knowledge, additional competences:

  • Good working knowledge of ITC technologies (related software, phone, fax, email, the Internet) and computer applications (e.g. MS Office)
  • Very good written and oral knowledge of English and Ateso languages. Kumam language of advantage ‘
  • Politeness and helpfulness in dealing with visitors
  • Willingness to up skill as required by the tasks to be performed – corresponding measures are agreed with management

Job application procedure
Please submit your cover letter and resume to the Human Resource Department of GIZ, Plot 23 Nakasero Road, Kampala OR by email to recruitment-uganda@giz.de latest 31st August 2016.

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Office Administrator – Psalms Confectionery and Bakery Limited

Deadline: 5th August 2016

Age: 25 – 35 years

About us: 

We are a leading manufacturer of leading snacks and we are seeking to recruit competent, energetic, self driven and qualified persons to fill the position below;

Office Administrator: Roles and Duties

  1. Develop admirable customer care in all office operations
  2. Manages day to day administration operations of the subjects office.
  3. Manage office equipment
  4. Oversee the day to day operations of support offices
  5. lend an extra hand in operations of the Manager, Human Capital Office as may be requested from time to time.

Qualifications

Diploma in Secretarial studies/Business administration from a recognized institution, computer literate, good organizational skills, communication skills, time management skills and at least 2 years of relevant working experience.

Application procedure

Suitable candidates should submit both their typed and hand written applications, A detailed CV with 3 referees and copies of academic testimonials to the :-

Human Capital Manager

Psalms Confectionery and Bakery Ltd

Plot 8498, – Hoima Road – Nansana

P.O Box 24833 Kampala Uganda

Email: psalmsconfectionery@gmail.com

 

only shortlisted candidates will be contacted.

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Community Paralegal [4] – Refugee Law Project (RLP)

 

Deadline: Friday 29th July 2016 by 5.00pm

Duty Station: Nakivale and Kyangwali Refugee Settlement, Uganda

Reports to: Field Office Coordinator, Access to Justice

About US:

The Refugee Law Project (RLP) is an outreach project of the School of Law, Makerere University. Our Mission is to empower asylum seekers, refugees, deportees, IDPs and host communities to enjoy their human rights and lead dignified lives. Refugee Law Project’s work is currently structured in five thematic areas: Access to Justice; Conflict, Transitional Justice & Governance (CTJ&G), Gender & Sexuality; Mental Health & Psychosocial Wellbeing; and Media for Social Change.

Job Summary: The Community Paralegal will provide substantive legal, administrative secretarial work, research and provision of legal information.

Key Duties and Responsibilities: 

  • Client Support:
    • The Community Paralegal will receive clients and visitors, carryout initial needs assessment and directthem to the relevant officer(s); Provide research support to the Legal Officers on cases;
    • Assist the Legal Officers in Investigations including locating relevant witnesses for cases and also support in interviewing clients and witnesses and prepare report(s) on the interview for the Legal Officer and providing quotes to clients.
  • Networking, Local advocacy and Awareness Raising:Actively participate in community education and raising awareness on forced migration, International Human Rights, Refugee Law and also participate in relevant field visits to refugee and IDP settlements and other places such as police stations and prisons.
  • Information Management Support: The Community Paralegal will conduct other clerkship responsibilities including; filing, taking and responding to legal related correspondences as necessary; support in basic psychosocial counseling for clients; prepare legal documents; research cases and any pertinent legal information needed and also help legal officers prepare for court cases, including opening and closing arguments and aiding in court pleadings or motions
  • Others:
  • Uphold the RLP’s code of conduct
  • Any other roles as may be assigned 

Qualifications, Skills and Experience: 

  • The applicant for the Refugee Law Project (RLP) Community Paralegal job placement should hold a Diploma in Law.
  • Computer literacy skills
  • Fluency in Kiswahili and/or any other language spoken in refugee communities will be an added advantage

How to Apply:

If you meet the above requirements and are interested, we encourage you to address motivation letter and updated CV to the Human Resources Manager via E-mail to recruitment@refugeelawproject.org. Please indicate the position applied for in the subject line of the email. Copies of certificates should not be attached, but will be requested for from short-listed candidates only.

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Administrative Assistant – AIDS Health Care Foundation

 

Duty Station: Kampala, Uganda

Req No: 2016-5002

About US:

AIDS Healthcare Foundation (AHF) is an international not for profit NGO, with its Headquarters based in Los Angeles, California. Aids Health Care Foundation is registered in Uganda as Aids Health Care Foundation – Uganda Cares (AHF-UC) which is collaboration between the Uganda Ministry of Health and AIDS Healthcare Foundation (U.S.A) to provide free HIV/AIDS services; including antiretroviral therapy in resource constrained settings. AHF- Uganda Cares to date operates in 15 districts including; Masaka, Kampala, Rakai, Mpigi, Lyantonde, Soroti, Lwengo, Bukomansimbi, Kalungu, Kalangala, Masindi, Amuria, Butambala, Gomba, Serere, Hoima and Tororo supporting 32 clinic sites country wide.

Key Duties and Responsibilities: 

  • Offer secretarial support in the preparation of program documents.
  • Draft responses to stakeholders and ensure dispatch is made in time
  • Receive; sort communication/documents and route correspondences
  • Follow up feedback to correspondences with staff and stakeholders
  • Maintain an organized calendar of the country program director and make preparations for important meetings
  • Schedule staff and partner appointments and provide timely feedback
  • Maintain office filing system and ensure safe custody of official documents.
  • Plan and request for office consumables, and provide accountability.
  • Compile country briefs/updates and draft periodical program reports for review

Qualifications, Skills and Experience: 

  • The ideal applicant for the Administrative Assistant job opportunity must hold a Bachelor’s degree in Social work and Social Administration, Business Administration or related disciplines from a recognized institution of higher learning.
  • A minimum of two years’ experience in handling administrative responsibilities.

How to Apply

All suitably qualified and interested candidates should send their applications online at the weblink below.

Click Here

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Office Assistant – Sasakawa Global 2000 [Lira]

Deadline: 29th July 2016

Responsibilities and roles

  1. Receiving and guiding visitors
  2. Ensuring that offices are clean and orderly
  3. Support in filing official documentations
  4. Collect, deliver messages and documents to their destinations as directed by supervisor
  5. Photocopy and bind documents as directed by supervisor
  6. In-charge of preparing office refreshments

Requirements

At least hold an ordinary level certificate with at least 4 principal passes.

Application procedure

All interested and qualified Ugandans should send their applications including; a cover letter, detailed CV, three referees and copies of the relevant certificates and testimonials, photocopy of the ID and LC1 letter addressed to;

Administrative officer 

sg2000uganda@saa-safe.org

or hand delivered to;

Sasakawa Global 2000 office 

Yodev Building, Kabalega Road – Lira