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Administrative Assistant – Focal Development Finance Limited

 

Duty Station:  Kireka, Wakiso, Uganda

About US:

Focal Development Finance Limited is a newly established development finance company in Uganda providing finance and technical support to micro and small businesses.

Key Duties and Responsibilities: 

  • Manage the customer care and information desk.
  • Receive, draft and distribute communications.
  • Manage office supplies
  • Write client receipts
  • File documents
  • Manage office orderliness.
  • Perform any other duties that may be assigned by management.

Qualifications, Skills and Experience:  

  • The incumbent should at least hold an Advanced Level ( ‘A’ level)certificate
  • Excellent computer and telephone skills
  • Possess good verbal and writing skills in English.
  • Possess the ability to communicate reasonably in Luganda

How to Apply

All suitably qualified and interested candidates send their updated CVs in pdf to:info@fdf.co.ug

 

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Project Facilitator-Menstrual Hygiene Management (MHM) Project – Plan International

Deadline: 12th September 2016

Department: Programs,  Kamuli

Reports to: Project Coordinator  Menstrual Hygiene Management (MHM)

About us:

Plan International is an independent development and humanitarian organisation that advances children’s rights and equality for girls.

We believe in the power and potential of every child. But this is often suppressed by poverty, violence, exclusion and discrimination. And it’s girls who are most affected.

Working together with children, young people, our supporters and partners, we strive for a just world, tackling the root causes of the challenges facing girls and all vulnerable children.

We support children’s rights from birth until they reach adulthood. And we enable children to prepare for – and respond to – crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge.

We have been building powerful partnerships for children for over 75 years, and are now active in more than 70 countries.

Plan International Uganda started its operations in 1992 and currently has diversified programme portfolio in the Central, Eastern, Northern and West Nile regions.

The organisation is an equal opportunity employer and is currently seeking to recruit competent persons to fill the following positions:
This position reports to the Project Coordinator Menstrual Hygiene Management. The overall responsibility of the Project Facilitator is to conduct the day-to-day implementation of MHM project interventions in Kamuli Programme Unit. Working closely with other members of the project team and other project stakeholders (local government, NGO partners, communities) s/he will oversee that the project activities are implemented in a timely and efficient manner and contribute to improved Knowledge, Attitude and Practice on Menstrual Hygiene Management, WASH and other Health related interventions among female youths and women.

Dimensions of Role:
• Member of the WASH team at national level.
• Member of the Programme Team at Programme Unit level.
• Participates in planning, implementation and monitoring of project activities to achieve the set project objectives and targets.
• Directly implements project supported interventions to achieve the set objectives and targets
• Works closely with the relevant district departments, civil society organisations and community teams to ensure effective coordination and quality delivery of MHM in line with the national frame work and guidelines

Typical Responsibilities – Key End Results of Position:

• Participates in developing annual project outlines and quarterly and monthly project work-plans and budgeting.
• Manages annual budgets allocated for the delivery of the MHM project
• Organises capacity building sessions for resource teams on MHM
• Organises awareness raising activities including training of youths and adults on MHM
• Provides technical support on MHM to community-based groups supported by the project
• Participates in mobilisation and sensitisation of communities to access MHM services.
• Organises participatory project monitoring and evaluation sessions
• Mentors school health clubs in Menstrual Hygiene Management for continuity and sustainability of project outcomes
• Liaises with different groups and individuals to strengthen their capacity in making and marketing and distribution of hygienic menstrual hygiene materials within communities.
• Builds capacity of groups in business management and enterprise development
• Participates in the collection of data for the MHM project operational research
• Compiles activity and monthly reports for submission to the Project Coordinator
• Maintains the project documents

Dealing with Problems:
• Spots the solution that will lead to a safe outcome.
• Stays calm and rationally look at the problem and envision a successful solution
• Stays focused on positive outcome in situation which is avoidable

Communications and Working Relationships:
• Project Coordinator: Direct line-management and appraisal of the Project Facilitator.
• Programme Unit Manager: For overall management of all activities at the Programme Unit level.
• District and health facility teams: Technical support in planning and budgeting, implementation and monitoring of project supported health services.
• WASH Technical Lead: As the lead person for the WASH team at national level.

Knowledge, Skills, Experience, Attitudes and Behaviours Required to Achieve Role’s Objectives:

Knowledge;
• A degree in Nursing, Public Health, Social Science, Social Work or development studies. At least two years’ experience of working on WASH initiatives with a bias on Menstrual Hygiene Management and must be knowledgeable of WASH in school minimum standards.
• Knowledge of sanitation promotion approaches including CLTS, PHASE, PHAST, CHAST, Child- to- Child, & Menstrual Hygiene Management
• Computer knowledge in Microsoft Office Software ( Word, Excel and Power Point presentation)
• Knowledge on Tackling Inequality and exclusion
Skills
• Ability to ride a motorcycle is a MUST
• Good working knowledge of Microsoft office programmes, including MS Excel, MS Word and MS Power Point.
• Strong skills in teamwork and networking.
• Good communication skills (written and oral).
• Excellent skills in documentation and report writing
• Excellent negotiation and influencing skills in multi-cultural contexts
• Ability to generate and interpret financial reports using excel

Behaviours
• Behaves consistently in approach to work and decision-making
• Strongly drives performance forward in area of the business for which they are responsible together with the team
• Sets a strong learning culture in their part of the organisation
• Remains calm and positive under pressure and in difficult situations
• Aware of impact on others and adjusting own behaviour accordingly

Physical Environment and Demands:
Typical office environment and has to be fluent with the local language specifically Lusoga and Luganda.

Level of Contact with Children:
The job incumbent will have often interaction with children especially while in the field.

ADDITIONAL RESPONSIBILITIES

CPP Responsibilities
• Ability to adhere to the Child Protection Policy, Code of Conduct and reporting any child protection issues;
• Responsible for the implementation of the CPP standards as they apply to area of responsibility plus the development of actions to address identified gaps and monitoring their effectiveness.

Sponsorship Commitments Responsibilities
Support the Sponsorship Support Manager to ensure that Plan International Uganda staff effectively understand, implement and meet the 10 sponsorship commitments.

Qualified candidates should submit letters of application, together with a CV, contact telephone numbers, copies of relevant certificates, names and contact details of three references plus salary history should be included and sent to the undersigned not later than Monday, 12th September 2016. Only short-listed applicants will be contacted. Please consider your application unsuccessful in case you do not hear from us by 30th November 2016.

Qualified female candidates are encouraged to apply.

Ag. Country Human Resources Manager,
Plan International Uganda
Email: uganda.recruitment@plan-international.org

NB: Only soft copies of applications will be considered and indicate the position you are applying for in the subject line.

As a Child Centred Development organisation, Plan International Uganda strives to ensure that children are kept safe in all the areas we operate. The organisation further has a Child Protection Policy that every staff is required to sign. Potential candidates will be required to provide information confirming whether or not they have ever been convicted of any child abuse crimes.

3

Customer Care Officer – Power Microfinance

Deadline of this Job:
Not later than 30th August 2016

Duty Station:
Kampala, Uganda

Job details:
JOB SUMMARY: To provide information regarding the institution’d products and services to its customers and handling any Inquiries and resolving customer complaints.

AGE: Between 23 to 35 years

Experience: 2 years in related field and willing to work under pressure with minimum supervision

Qualification: First Class and second class degree with a credit in Math and English

Job application procedure
Apply to:

The general Manager
Power Microfinance Ltd
P.O Box 10257 Kampala
Tel: 0706700100
Not later than 30th August 2016

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Receptionist / Administrative Assistant – GIZ

Deadline of this Job:
31st August 2016

Duty Station:
Kampala, Uganda

Job details:  The Receptionist / Administrative Assistant is responsible for:

  • liaising with customers in a service-oriented manner on behalf of the office by providing professional phone services, personally welcoming visitors and maintaining a high standard in the reception area
  • performing reception and secretariat services on a daily basis
  • manages daily office operations
  • managing the project office facilities
  • supporting the organisation of events and meetings

Specific tasks include:
Reception services

  • Answers and accepts phone calls and messages and/or forwards them
  • Maintains a call back list of all incoming calls which cannot be taken by the relevant staff member
  • Registers, documents and organises incoming and outgoing correspondence (e-mails, packages and personally delivered messages)
  • Ensures deputisation for other staff members
  • Ensures visitors are comfortable by offering newspapers, refreshments etc.

Office work and services:

  • ensures creation and/or regular updating of a list of contacts and addresses (telephone, e-mail)
  • sorts and distributes incoming correspondence (e-mail, fax, other official documents)
  • Makes photocopies and scans documents if and when required

Support to Administrative Experts:

  • Supports the preparation and organisation of events, meetings and activities in close collaboration with the Staff members of the project (invitation letters, reservations, reimbursement of transport allowance and per diem, etc.)
  • Compiles and organises information materials
  • Labels files according to GIZ filing system
  • Fills lists and tables according to the specific instructions of the administrative expert
  • Assists in preparing inventory lists
  • Maintains record of service requests
  • Prepares invoices/ receipts ready for stamping and have them signed by the responsible people
  • Assists in the preparations for internal control
  • Updates trainings, consultancy lists and databases as advised by the technical staff
  • Prepares advance and refund calculations for work related trips ‘
  • Updates business cards to the contact list
  • Regularly updates the fuel consumption of all project vehicles
  • Checks the logbooks of all project vehicles
  • Maintains the project office stock
  • Assures facility management of the project office and initiates in accordance with management repairs, maintenance, etc.
  • Prepares financial documents (vouchers, receipts, etc.) to be delivered to the finance manager

Other duties/additional tasks:
The receptionist

  • Performs other duties and tasks at the request of management
  • Undertakes further job training related to his/her position and duties, if required. Special training programs shall be identified and selected jointly with the Team leader
  • Assists in and/or carries out other project activities and other tasks as assigned, e.g. focal point for HIV, gender, security, etc., if required

A. Required qualifications, competences and experience
Qualifications:

  • Diploma in Secretarial Studies, Administration or any related field. Professional experience:
  • at least 1-3 years’ professional experience in a comparable position.

Other knowledge, additional competences:

  • Good working knowledge of ITC technologies (related software, phone, fax, email, the Internet) and computer applications (e.g. MS Office)
  • Very good written and oral knowledge of English and Ateso languages. Kumam language of advantage ‘
  • Politeness and helpfulness in dealing with visitors
  • Willingness to up skill as required by the tasks to be performed – corresponding measures are agreed with management

Job application procedure
Please submit your cover letter and resume to the Human Resource Department of GIZ, Plot 23 Nakasero Road, Kampala OR by email to recruitment-uganda@giz.de latest 31st August 2016.

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Quality Control Officer – Psalms Confectionery and Bakery Ltd

Deadline: 5th August 2016

Age: 25 – 35 years

About us: 

We are a leading manufacturer of leading snacks and we are seeking to recruit competent, energetic, self driven and qualified persons to fill the position below;

Quality Control Officer: Roles and Duties

  1. Ensuring the usage of most effective and efficient production methods/Good manufacturing practices.
  2. Maintain quality assurance documentation in accordance with (US,EAS and ISO 9001:2008)
  3. Monitor all production areas and in-processes as to ensure compliance with established practices and standards operating procedures.
  4. Ensure the safety of the employees.

Qualifications

Diploma in Food science and Technology or chemistry from a recognized institution, computer literate (MS word, Excel, Access), good organizational skills, communication skills, time management skills and at least 1 year of relevant working experience in a fast moving consumer goods company or experience in food processing is an added. advantage.

Application procedure

Suitable candidates should submit both their typed and hand written applications, A detailed CV with 3 referees and copies of academic testimonials to the :-

Human Capital Manager

Psalms Confectionery and Bakery Ltd

Plot 8498, – Hoima Road – Nansana

P.O Box 24833 Kampala Uganda

Email: psalmsconfectionery@gmail.com

 

only shortlisted candidates will be contacted.

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Accounts Officer – Psalms Confectionery And Bakery Ltd

Deadline: 5th August 2016

Age: 25 – 35 years

About us: 

We are a leading manufacturer of leading snacks and we are seeking to recruit competent, energetic, self driven and qualified persons to fill the position below;

Accounts Officer: Roles and Duties

  1. Management of customer status accounts
  2. Maintaining up to date books of accounts
  3. Management of payments and issues to supplier and contractors
  4. Report submission
  5. Petty cash management
  6. Banking cheques and all cash reciepts

Qualifications

Diploma in Business studies (Accounting option) from a recognized institution. Computer literate (Tally). Must be a person of a good moral character, good organizational skills, good analytical skills, good interpersonal skills, conflict management and communications skills, time management skills and at least 2 years of relevant working experience.

Application procedure

Suitable candidates should submit both their typed and hand written applications, A detailed CV with 3 referees and copies of academic testimonials to the :-

Human Capital Manager

Psalms Confectionery and Bakery Ltd

Plot 8498, – Hoima Road – Nansana

P.O Box 24833 Kampala Uganda

Email: psalmsconfectionery@gmail.com

 

only shortlisted candidates will be contacted.

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Blood Donor Counselor [2]

 

Deadline: 1st August 2016

Organisation: Uganda Red Cross Society (URCS)

Duty Station: Uganda

Reports to: Blood Donor Recruitment Manager and Regional Program Manager

About US:

Uganda Red Cross Society (URCS) is the leading national humanitarian organization in Uganda and a member of the International Red Cross Red Crescent Movement. The ICRC is an International humanitarian institution which has a mandate to protect victims of international and armed conflicts i.e. the wounded, refugees, civilians, prisoners and other non-combatants.

Job Summary: The Blood Donor Counsellor will be responsible for ensuring efficient and effective implementation of blood donor counselling activities in the operational area. The incumbent will be responsible for the generation of proposals/ plans, implementation of BDR program plans and dissemination of quality information on blood donation and general URCS information in accordance with the URCS standards and guidelines.

Key Duties and Responsibilities: 

  • Work towards the achievement of overall goals of the URCS through effective managerial and lateral relations
  • Ensure understanding of roles, responsibilities, lateral relations and accountabilities
  • Actively participate in the preparation and implementation of the annual BDR program work plan and budgets.
  • Provide counseling services to blood donors in a timely and confidential manner in close collaboration with UBTS
  • Work closely with Branch Managers, Community counselors and volunteers to strengthen blood donor clubs and club 25 in the catchment area
  • Initiate, develop and implement new blood donor motivation and retention strategies
  • Develop and strengthen a referral system for blood donors in collaboration with partner organizations
  • Develop resource mobilization initiatives to support BDR motivation and retention strategies
  • Ensure timely submission of regional data and activity reports and accountabilities on quarterly and annual basis
  • Perform any other duties assigned by the supervisor

Qualifications, Skills and Experience: 

  • The applicant must hold a Degree in Counseling, Health Science, Nursing, Education and related experience is required.
  • Specific training in Health Education, Counselling, Crisis intervention, will be an added advantage
  • At least two years’ experience in a hospital, laboratory, or sexually transmitted disease clinic setting with at least one year of counseling experience.
  • Knowledge of group dynamics, customer care techniques, negotiation skills, and the ability to effectively implement programs is preferred.
  • Excellent verbal and written communications skills
  • Strong computer skills in MS Office Applications
  • Working with blood donation program will be of added advantage

How to Apply:

All candidates who desire to join the International Red Cross and Red Crescent Movement should send their filled application forms, download here and E-mail to: sgurcs@redcrossug.org or mail via post to: The Secretary General, Uganda Red Cross Society, Plot 551/555 Rubaga Road, P.O. Box 494, Kampala, Uganda.