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DRC Uganda Jobs – Administrative Assistant

Current Office Assistant Jobs Uganda- DRC UGANDA JOBS Danish Refuge Council Uganda Jobs Internship Placements Uganda 2017 - ICT Jobs In Uganda 2017

Job Title: Administrative Assistant  (DRC Uganda Jobs)

Job at: Danish Refugee Council (DRC)

Job Summary:

DRC Uganda Jobs: The Administrative Assistant will give day to day administrative support and work in close collaboration with other HR/Administrative Assistants in Westnile offices focusing on reception, practical arrangements and accommodation in Westnile.

About US:

The Danish Refugee Council (DRC) is a private, independent, humanitarian organization working on all aspects of the refugee cause in more than 36 countries throughout the world. The aim of DRC is to protect refugees and internally displaced persons (IDPs) against persecution and to promote durable solutions to the problems of forced migration, on the basis of humanitarian principles and human rights. DRC works in accordance with the UN Conventions on Refugees and the Code of Conduct for the ICRC and NGOs in Disaster Relief.

Key Duties and Responsibilities:  

  • The jobholder manages assistance to all travelers by ensuring timely accommodation bookings in line with the DRC travel policy.
  • The Administrative assistant controls the central mailing system for Arua Office.
  • The Administrative Assistant is responsible for processing payments to service providers under their docket to be reviewed by the Head of Support for accuracy. These payments will relate to travel and accommodation, utilities (cooking gas, running water, electricity, Garbage and Stan kit).
  • The Administrative Assistant will from time to time be required to take responsibility in office management by ensuring the office environment is clean and conducive.
  • Manages assistance for all guests including staff and all the other stake holders.
  • Manages the central mailing book for West Nile office ensuring that all incoming and outgoing mail is correctly recorded.
  • Maintains an updated contact list as shared by the IT Officer.
  • Organizing and scheduling appointments.
  • Receiving phone calls at the office.
  • Ensures that there is always tea, coffee and drinking water available at the office.
  • Compiles minutes from the Monday morning meetings from all Westnile locations and disseminates a finalized copy by Thursday of every week after the review of the Head of Support, It is the responsibility of the Admin Assistant to follow up with various field sites to ensure that the minutes will be received timely.
  • From time to time give assistance with logistical support to the organization of in-house trainings and meetings ensuring the venue is in order, stationary available, clean/suitable food and refreshments are provided if need be.
  • Manages filing of office administrative documents.
  • Displays necessary notices and memos on the office Notice board as requested.
  • The responsibilities mentioned above are not exhaustive and you may be required to perform extra tasks depending on operational needs.

Qualifications, Skills and Experience: The ideal candidate for the Danish Refugee Council (DRC) Administrative Assistant job placement must hold relevant qualifications, skills and experience to perform the aforementioned tasks

How to Apply

All suitably qualified and interested candidates should send their applications including;

  • A cover letter (1 page) in which you explain why you are interested in the position and how you meet the qualities and qualifications criteria
  • Concise and accurate CV (maximum 3 pages). The CV should include information about your qualification, relevant training courses, Work experience, name and contact details of 3 relevant references.

All applications should be sent to administrator@drcuganda.org clearly indicating position title in the subject line. Deadline: 18th July 2017

DRC Uganda Jobs –  Administrative Assistant

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Administration Jobs Uganda 2017 – Minimum Experience Finance & Administration Manager at GOAL

Administration jobs Uganda 2017

Job Title: Finance & Administration Manager (Administration jobs Uganda 2017)

About Us:

Administration jobs Uganda 2017: GOAL is an equal opportunity employer. GOAL is committed to the safety and protection of children in our care from intentional and unintentional harm. Candidates will therefore be expected to comply with GOAL Uganda’s child protection policy.

About DYNAMIC:

Administration jobs Uganda 2017: GOAL leads a Consortium with Mercy Corps, VSO and Restless Development to implement the Driving Youth-led New Agribusiness and Microenterprise (DYNAMIC) program in partnership with The MasterCard Foundation.

Administration jobs Uganda 2017: DYNAMIC is a five-year program (2015-2020) that aims to increase the employment, self-employment, income and resilience of youth aged 15-24 by promoting effective and efficient agricultural market systems for and with youth.

GOAL is seeking to fill the Position of Finance and Administration Officer to support the DYNAMIC program.

Reports to: Financial Accountant

Location: Lira

Contract Period: 1 year renewable based on satisfactory performance.

General Description of the Role:

To provide and strengthen financial, logistical and administrative support within the GOAL Lira office.

Key Duties and Responsibilities:

Finance

  • Month-end Reporting: Ensure that cashbook is timely and accurately updated by the finance assistant, signed safe count sheets and cashbook submitted to Kampala finance on the last working day of the month. Collect bank statements on the first working day of the month and submitted to Kampala finance. Ensure that Fixed Assets ( FA) check is performed by working day three and monthly cashbook accountability submitted to Kampala by working day five
  • Budgeting: Provide support to the Programme Manager and project managers to create accurate and realistic annual project, equipment and core cost budgets
  • Monthly rolling budgets: Provide assistance to the programme manager and individual project managers where applicable to review and update monthly Budget Monitoring Tools (BMT), to submit the reviewed BMTs in line with agreed deadlines.
  • Reporting: Provide timely and accurate weekly and monthly financial reports to the Financial Accountant/Assistant Financial Controller/Financial Controller.
  • Liaising with Finance in Kampala as necessary
  • Liaise with banks on any financial related matters
  • Support the organisation in ongoing risk management at a field level and to support the fulfilment of the GOAL Uganda finance plan objectives
  • To attend monthly stock counts on behalf of finance department
  • Supervise the work of Logistics Assistant
  • Check and review all the PRFs before forwarding to Finance Officer in Kampala for payment.
  • Ensure that monthly fund request is sent to Kampala by the end of the month for the coming period

Personnel and administration

  • Act as HR focal person for the programme
  • Submit a monthly summary leave report (Annual, sick, study, etc.) each month to the programme manager, ensure that all leave is adequately authorised and planned.
  • Ensure all new staff have signed their contracts of employment and copies of all relevant HR documents are kept up-to-date in the Kalongo HR files while original are sent to the Kampala files in line with HR guidance
  • Ensure all documents concerning personnel are confidentially and properly filed
  • Ensure that all payslips are appropriately authorised, delivered to staff with staff acknowledging receipt and storing the electronic copies confidentially
  • Ensure that 100% timesheets are filed on a monthly basis
  • Ensure that all staff have completed all performance appraisals
  • Ensure that all staff are appropriately inducted in line with HR guidance

Essential experience/Attitudes/Behaviours Required

  • A qualified or part-qualified accountant (Chartered, Certified or Management)
  • Excellent written and spoken English, outgoing personality with excellent communication and training skills.
  • Ability and willingness to work in a remote areas.
  • Excellent computer skills including proficiency in Microsoft Excel and Word and if possible
  • Have knowledge of sage is a desirable or similar package.
  • Previous NGO experience is desirable but not essential
  • Able to embrace our core values of Integrity, Respect, Efficiency, Accountability, Commitment and Team spirit

How to apply:

Interested applicants who meet the requirements should submit their applications which must include at least 4 reference contacts (2 professional, 2 character references, including your supervisor and the most recent/previous employer), and daytime contact number to;

The Human Resource Manager, GOAL Uganda: recruitment@ug.goal.ie

Deadline: 7th March 2017.

NOTE: PLEASE DO NOT ATTACH CERTIFICATES.

 

Administration jobs Uganda 2017 – Minimum Experience Finance & Administration Manager at GOAL