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Project Facilitator-Menstrual Hygiene Management (MHM) Project – Plan International

Deadline: 12th September 2016

Department: Programs,  Kamuli

Reports to: Project Coordinator  Menstrual Hygiene Management (MHM)

About us:

Plan International is an independent development and humanitarian organisation that advances children’s rights and equality for girls.

We believe in the power and potential of every child. But this is often suppressed by poverty, violence, exclusion and discrimination. And it’s girls who are most affected.

Working together with children, young people, our supporters and partners, we strive for a just world, tackling the root causes of the challenges facing girls and all vulnerable children.

We support children’s rights from birth until they reach adulthood. And we enable children to prepare for – and respond to – crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge.

We have been building powerful partnerships for children for over 75 years, and are now active in more than 70 countries.

Plan International Uganda started its operations in 1992 and currently has diversified programme portfolio in the Central, Eastern, Northern and West Nile regions.

The organisation is an equal opportunity employer and is currently seeking to recruit competent persons to fill the following positions:
This position reports to the Project Coordinator Menstrual Hygiene Management. The overall responsibility of the Project Facilitator is to conduct the day-to-day implementation of MHM project interventions in Kamuli Programme Unit. Working closely with other members of the project team and other project stakeholders (local government, NGO partners, communities) s/he will oversee that the project activities are implemented in a timely and efficient manner and contribute to improved Knowledge, Attitude and Practice on Menstrual Hygiene Management, WASH and other Health related interventions among female youths and women.

Dimensions of Role:
• Member of the WASH team at national level.
• Member of the Programme Team at Programme Unit level.
• Participates in planning, implementation and monitoring of project activities to achieve the set project objectives and targets.
• Directly implements project supported interventions to achieve the set objectives and targets
• Works closely with the relevant district departments, civil society organisations and community teams to ensure effective coordination and quality delivery of MHM in line with the national frame work and guidelines

Typical Responsibilities – Key End Results of Position:

• Participates in developing annual project outlines and quarterly and monthly project work-plans and budgeting.
• Manages annual budgets allocated for the delivery of the MHM project
• Organises capacity building sessions for resource teams on MHM
• Organises awareness raising activities including training of youths and adults on MHM
• Provides technical support on MHM to community-based groups supported by the project
• Participates in mobilisation and sensitisation of communities to access MHM services.
• Organises participatory project monitoring and evaluation sessions
• Mentors school health clubs in Menstrual Hygiene Management for continuity and sustainability of project outcomes
• Liaises with different groups and individuals to strengthen their capacity in making and marketing and distribution of hygienic menstrual hygiene materials within communities.
• Builds capacity of groups in business management and enterprise development
• Participates in the collection of data for the MHM project operational research
• Compiles activity and monthly reports for submission to the Project Coordinator
• Maintains the project documents

Dealing with Problems:
• Spots the solution that will lead to a safe outcome.
• Stays calm and rationally look at the problem and envision a successful solution
• Stays focused on positive outcome in situation which is avoidable

Communications and Working Relationships:
• Project Coordinator: Direct line-management and appraisal of the Project Facilitator.
• Programme Unit Manager: For overall management of all activities at the Programme Unit level.
• District and health facility teams: Technical support in planning and budgeting, implementation and monitoring of project supported health services.
• WASH Technical Lead: As the lead person for the WASH team at national level.

Knowledge, Skills, Experience, Attitudes and Behaviours Required to Achieve Role’s Objectives:

Knowledge;
• A degree in Nursing, Public Health, Social Science, Social Work or development studies. At least two years’ experience of working on WASH initiatives with a bias on Menstrual Hygiene Management and must be knowledgeable of WASH in school minimum standards.
• Knowledge of sanitation promotion approaches including CLTS, PHASE, PHAST, CHAST, Child- to- Child, & Menstrual Hygiene Management
• Computer knowledge in Microsoft Office Software ( Word, Excel and Power Point presentation)
• Knowledge on Tackling Inequality and exclusion
Skills
• Ability to ride a motorcycle is a MUST
• Good working knowledge of Microsoft office programmes, including MS Excel, MS Word and MS Power Point.
• Strong skills in teamwork and networking.
• Good communication skills (written and oral).
• Excellent skills in documentation and report writing
• Excellent negotiation and influencing skills in multi-cultural contexts
• Ability to generate and interpret financial reports using excel

Behaviours
• Behaves consistently in approach to work and decision-making
• Strongly drives performance forward in area of the business for which they are responsible together with the team
• Sets a strong learning culture in their part of the organisation
• Remains calm and positive under pressure and in difficult situations
• Aware of impact on others and adjusting own behaviour accordingly

Physical Environment and Demands:
Typical office environment and has to be fluent with the local language specifically Lusoga and Luganda.

Level of Contact with Children:
The job incumbent will have often interaction with children especially while in the field.

ADDITIONAL RESPONSIBILITIES

CPP Responsibilities
• Ability to adhere to the Child Protection Policy, Code of Conduct and reporting any child protection issues;
• Responsible for the implementation of the CPP standards as they apply to area of responsibility plus the development of actions to address identified gaps and monitoring their effectiveness.

Sponsorship Commitments Responsibilities
Support the Sponsorship Support Manager to ensure that Plan International Uganda staff effectively understand, implement and meet the 10 sponsorship commitments.

Qualified candidates should submit letters of application, together with a CV, contact telephone numbers, copies of relevant certificates, names and contact details of three references plus salary history should be included and sent to the undersigned not later than Monday, 12th September 2016. Only short-listed applicants will be contacted. Please consider your application unsuccessful in case you do not hear from us by 30th November 2016.

Qualified female candidates are encouraged to apply.

Ag. Country Human Resources Manager,
Plan International Uganda
Email: uganda.recruitment@plan-international.org

NB: Only soft copies of applications will be considered and indicate the position you are applying for in the subject line.

As a Child Centred Development organisation, Plan International Uganda strives to ensure that children are kept safe in all the areas we operate. The organisation further has a Child Protection Policy that every staff is required to sign. Potential candidates will be required to provide information confirming whether or not they have ever been convicted of any child abuse crimes.

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Procurement Assistant – Plan International

Deadline: 12th September 2016

Grade: B

Department: Administration – Kampala

Reports to: Procurement Coordinator

About us:

Plan International is an independent development and humanitarian organisation that advances children’s rights and equality for girls.

We believe in the power and potential of every child. But this is often suppressed by poverty, violence, exclusion and discrimination. And it’s girls who are most affected.

Working together with children, young people, our supporters and partners, we strive for a just world, tackling the root causes of the challenges facing girls and all vulnerable children.

We support children’s rights from birth until they reach adulthood. And we enable children to prepare for – and respond to – crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge.

We have been building powerful partnerships for children for over 75 years, and are now active in more than 70 countries.

Plan International Uganda started its operations in 1992 and currently has diversified programme portfolio in the Central, Eastern, Northern and West Nile regions.

The organisation is an equal opportunity employer and is currently seeking to recruit competent persons to fill above mentioned position:
Reporting to the Procurement Coordinator, the incumbent will be responsible for providing logistical support to the department. S/he will oversee that administrative routines are implemented efficiently and effectively.

Dimensions of Role:
The position has no approval and supervision authority. The position directly supports the Administration department and works closely with the Procurement Coordinator in execution of the duties.

Typical Responsibilities – Key End Results of Position:

Administration logistical support:

1. Prepares prompt payment to vendors according to the approved purchase order agreement; punctual delivery of goods and services by the vendor; proper receipt and clearance of any materials, supplies, or equipment, and conducts negotiations of any returns or adjustments which may become necessary.
2. Follows up approved orders for timely delivery of goods and services by the vendor; proper receipt and clearance of any materials, supplies, or equipment, and conducts negotiation of any returns or adjustments which may become necessary.
3. Responsible for organizing and implementing the procurement function in respect to workshop and training bookings at Country Office level in conformity with Plan International Uganda’s policies and procedures.
4. Reviews active orders both electronic and hard copy to determine delivery status and follows up with vendors to assure prompt delivery.
5. Communicates with staff concerning delivery progress and maintains records of receipt of invoices.
6. Prepares a weekly procurement progress log for sharing with all staff with up-to-date status of the procurements.
7. Places orders in the line of responsibility and drafts/writes related correspondences.
8. Prepares vendor set up forms following the established procedures and minimum selection standards, including ant-terrorism screening.
9. Liaises with the Communications department for review of adverts before placing in the media/press.
10. Receives, tabulates and opens bid documents, including bid opening receipts as per Plan International procurement procedures.
11. Supports supervisor in maintenance of updated records related to procurement function such as vendor contract files, framework agreement files with service providers.
12. Acts as a backup the customer care/reception desk officer as and when assigned.

Dealing with Problems:

• As delegated by the Procurement Coordinator, performs the tasks in line with established procedures and policies.

Communications and Working Relationships:
• Communicates with the Administration Coordinator and staff in regard to approval of requisitions and receiving of requisitions respectively.

Knowledge, Skills, Experience, Attitudes and Behaviours Required to Achieve Role’s Objectives:

• A minimum of a higher Diploma in business or education or another related field.
• At least 2 years of working experience in a relevant field in the INGO is an added advantage
• Experience in use of Microsoft office applications i.e. word, excel and power point.
• Ability and willingness to learn and travel to the field
• Very well organized and able to work under pressure
• Excellent interpersonal skills

Physical Environment and Demands:

• Typical Office environment

Level of Contact with Children:

• Low interaction with children

ADDITIONAL RESPONSIBILITIES

CPP Responsibilities
Evaluations of work conducted by contractors/consultants working directly with children include feedback on their behaviour and conduct towards children. Appropriate action should be taken against any issues that arise.

10 Sponsorship Commitments Responsibilities
Ensure sponsorship quantitative and qualitative data gathered from our annual interviews/consultations with sponsored children to improve programs at the local level.

Qualified candidates should submit letters of application, together with a CV, contact telephone numbers, copies of relevant certificates, names and contact details of three references plus salary history should be included and sent to the undersigned not later than Monday, 12th September 2016. Only short-listed applicants will be contacted. Please consider your application unsuccessful in case you do not hear from us by 30th November 2016.

Qualified female candidates are encouraged to apply.

Ag. Country Human Resources Manager,
Plan International Uganda
Email: uganda.recruitment@plan-international.org

NB: Only soft copies of applications will be considered and indicate the position you are applying for in the subject line.

As a Child Centred Development organisation, Plan International Uganda strives to ensure that children are kept safe in all the areas we operate. The organisation further has a Child Protection Policy that every staff is required to sign. Potential candidates will be required to provide information confirming whether or not they have ever been convicted of any child abuse crimes.