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Fresher O’ level No Experience Receptionist Job – Education Service Commission Uganda

National Forestry Association Uganda Jobs

Duty Station: Kampala, Uganda

Ref. No.: HRM 210/272/01

Salary Scale: Uganda Government Scale U7

About US:

The Public Service Commission was established under the provisions of Article 165(1) of the 1995 Constitution. The Public Service Commission has a mission “To provide Government with employees of the right caliber, in right numbers, placed in the right jobs at the right time.”

Key Duties and Responsibilities:  

  • In charge of handling all incoming calls.
  • Responsible for managing Public requests as appropriate.
  • Registering and directing visitors to appropriate offices.
  • Perform any other duties as may be assigned from time to time.

Qualifications, Skills and Experience: 

  • The applicants should be Ugandans holding a Uganda Certificate of Education (UCE).
  • Training in Front Desk Management will be an added advantage.
  • Honest and trustworthy
  • Respectfulness
  • Cultural awareness and sensitivity
  • High degree of flexibility and demonstrating sound work ethics
  • Good and effective communication skills (both verbal and non-verbal)
  • Excellent customer care skills
  • Intelligent and smart.
  • Age: 21 years and above

How to Apply:

Applications are invited from suitably, qualified, serving Public Officers in Ministries/Departments/Agencies and Local Governments to fill the following vacant posts. Please fill in the Application Forms/Public Service Form No.3 (2008), download here, in triplicate and PSC Summary Form (one form), download here and send to the Secretary, Public Service Commission, P. O. Box 7080, Kampala. Uganda

The Application and Summary Forms are also obtainable from the Public Service Commission

Office, 2nd Floor, Farmers House,

Parliament Avenue, Kampala

or

Ministries/Departments and District Service Commission Offices.

Hand written applications are also acceptable. The Application forms should bear the title of the post followed by the Reference Number specified against the vacancy. The appropriate Advert Title e.g. “PSC Internal Advert. No. 3/2016” should be clearly indicated on the top of each first page of the Application Form No. 3 (2008).

Applicants should attach three sets of photocopies of their certificates and testimonials. Applicants subsequently shortlisted for oral interviews shall be required to present certified copies and original of their academic transcripts and certificates at the time of sitting the Oral Interviews.

Applicants should attach three (3) recent certified passport size photographs and should apply for a maximum of only two (2) posts clearly indicating the first and second choice against the post applied for.

Deadline: 21st December, 2016

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Administrative Assistant – Focal Development Finance Limited

 

Duty Station:  Kireka, Wakiso, Uganda

About US:

Focal Development Finance Limited is a newly established development finance company in Uganda providing finance and technical support to micro and small businesses.

Key Duties and Responsibilities: 

  • Manage the customer care and information desk.
  • Receive, draft and distribute communications.
  • Manage office supplies
  • Write client receipts
  • File documents
  • Manage office orderliness.
  • Perform any other duties that may be assigned by management.

Qualifications, Skills and Experience:  

  • The incumbent should at least hold an Advanced Level ( ‘A’ level)certificate
  • Excellent computer and telephone skills
  • Possess good verbal and writing skills in English.
  • Possess the ability to communicate reasonably in Luganda

How to Apply

All suitably qualified and interested candidates send their updated CVs in pdf to:info@fdf.co.ug

 

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Receptionist / Administrative Assistant – GIZ

Deadline of this Job:
31st August 2016

Duty Station:
Kampala, Uganda

Job details:  The Receptionist / Administrative Assistant is responsible for:

  • liaising with customers in a service-oriented manner on behalf of the office by providing professional phone services, personally welcoming visitors and maintaining a high standard in the reception area
  • performing reception and secretariat services on a daily basis
  • manages daily office operations
  • managing the project office facilities
  • supporting the organisation of events and meetings

Specific tasks include:
Reception services

  • Answers and accepts phone calls and messages and/or forwards them
  • Maintains a call back list of all incoming calls which cannot be taken by the relevant staff member
  • Registers, documents and organises incoming and outgoing correspondence (e-mails, packages and personally delivered messages)
  • Ensures deputisation for other staff members
  • Ensures visitors are comfortable by offering newspapers, refreshments etc.

Office work and services:

  • ensures creation and/or regular updating of a list of contacts and addresses (telephone, e-mail)
  • sorts and distributes incoming correspondence (e-mail, fax, other official documents)
  • Makes photocopies and scans documents if and when required

Support to Administrative Experts:

  • Supports the preparation and organisation of events, meetings and activities in close collaboration with the Staff members of the project (invitation letters, reservations, reimbursement of transport allowance and per diem, etc.)
  • Compiles and organises information materials
  • Labels files according to GIZ filing system
  • Fills lists and tables according to the specific instructions of the administrative expert
  • Assists in preparing inventory lists
  • Maintains record of service requests
  • Prepares invoices/ receipts ready for stamping and have them signed by the responsible people
  • Assists in the preparations for internal control
  • Updates trainings, consultancy lists and databases as advised by the technical staff
  • Prepares advance and refund calculations for work related trips ‘
  • Updates business cards to the contact list
  • Regularly updates the fuel consumption of all project vehicles
  • Checks the logbooks of all project vehicles
  • Maintains the project office stock
  • Assures facility management of the project office and initiates in accordance with management repairs, maintenance, etc.
  • Prepares financial documents (vouchers, receipts, etc.) to be delivered to the finance manager

Other duties/additional tasks:
The receptionist

  • Performs other duties and tasks at the request of management
  • Undertakes further job training related to his/her position and duties, if required. Special training programs shall be identified and selected jointly with the Team leader
  • Assists in and/or carries out other project activities and other tasks as assigned, e.g. focal point for HIV, gender, security, etc., if required

A. Required qualifications, competences and experience
Qualifications:

  • Diploma in Secretarial Studies, Administration or any related field. Professional experience:
  • at least 1-3 years’ professional experience in a comparable position.

Other knowledge, additional competences:

  • Good working knowledge of ITC technologies (related software, phone, fax, email, the Internet) and computer applications (e.g. MS Office)
  • Very good written and oral knowledge of English and Ateso languages. Kumam language of advantage ‘
  • Politeness and helpfulness in dealing with visitors
  • Willingness to up skill as required by the tasks to be performed – corresponding measures are agreed with management

Job application procedure
Please submit your cover letter and resume to the Human Resource Department of GIZ, Plot 23 Nakasero Road, Kampala OR by email to recruitment-uganda@giz.de latest 31st August 2016.

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Front Desk Information Officer – East African Roofing Systems Ltd

Deadline: 15th August 2016
Duty Station: Kampala, Uganda

About US:
East African Roofing Systems Ltd is the largest expanded metal company in the East Africa and has several years of experience in the expanded metal industry. It primarily deals in steel products.

Qualifications, Skills and Experience:
The applicants for the Front Desk Information Officer job placement must hold a University Degree in Public relations or related fields.
Proven working experience in similar roles. At least 2 years professional appearance.
Fluency in English & Luganda, (Swahili will be an added advantage)
Computer literate with capability to work with modern soft ware
Age: Between 24- 30yrs

How to Apply:
All suitably qualified candidates should send their applications attaching copies of all relevant academic documents to recruitment@earoofing.co.ug or deliver in person to Plot 55-87 Movit Rd Zanna Kampala Uganda.