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Fresher Receptionist Job – University Research Co., LLC (URC) Uganda

Job Title: Receptionist
Employer: University Research Co., LLC (URC)
Location: Jinja, Uganda
About US:
University Research Co., LLC (URC), a US-based public health organization working in Uganda since 2005, is implementing the USAID’s Regional Health Integration to Enhance Services in East Central Uganda Activity (USAID’s RHITES EC). The purpose of this project is to support the implementation of a comprehensive, integrated investment in regional health, HIV/AIDS and nutrition assistance. This five-year activity targets 11 districts in East-Central Uganda with an estimated total population of 4.1 million through a district-based integrated package of quality health, HIV/AIDS, nutrition and child development services. URC is seeking qualified candidates to fill the following positions at the Jinja town and district based offices.
Job Description: 

The Receptionist is responsible for attending to visitors and deal with inquiries on the phone and face to face. S/he is expected to provide general information regarding the organization to the general public, clients and customers.

Job Responsibilities: 

  • Perform general clerical duties, to include but not be limited to photocopying, scanning, faxing, filing, and mailing.
  • Provide office administrative support including organization and facilitation for internal meetings, drafting agendas, and taking minutes;
  • Maintain hard copy and electronic versions of a project archive, including contract and subcontract documents, client approvals, consultant documents, travel files, procurement files,  project deliverables, project reports , and minutes of meetings.
  • Manage and document correspondences between project offices, the home office, client, other partners, and stakeholders.
  • Support new staff orientation, onboarding and other HR initiatives.
  • Answer incoming telephone calls, take complete and accurate messages for people who are not available, and ensure they receive the messages.
  • Greet and escort guests.
  • Ensure timely settlement of office bills.
  • Assist with making logistical arrangements for project events and field activities.
  • Make logistical arrangements for project staff traveling outside their region or for international visitors.

Required

  • Bachelor’s Degree in Administration, Leisure & hospitality Social Science, or other relevant field.
  • At least two (2) years of relevant professional experience in reception Management or customer case

Desired

  • Excellent knowledge and experience with Windows, Word, Excel, PowerPoint, and other data processing and graphical presentation software.
  • Ability to independently plan and execute complex tasks while addressing daily management details and remaining organized and focused on long-term deadlines and strategy highly desirable.
  • Ability to assess problems and develop solutions.
  • Excellent inter-personal communication skills and excellent organization skills.
  • Oral and written English language fluency.

Apply:
Job application procedure
Qualified applicants should submit their cover letter, certificate of good conduct, completed USAID Form 1420 Contractor Employee Biographical Data Sheetcurriculum vitae, copies of academic credentials and contact information for 3 professional references in the subject line addressed to:

Human Resource & Administration Coordinator, University Research Co., LLC — Centre for Human Services,
Plot 7 Ntinda View Crescent, Naguru
Kampala, UGANDA
Or E-mail: HR-RHITES-EC@urc-chs.com (Not more than 3MB)
While we thank all applicants for showing interest, only short listed candidates will be contacted for interviews.
Deadline:  Friday, 19th January 2018 by 12:00 pm

Please note: Only candidates who are eligible to work in Uganda for an indefinite period without a need for sponsorship will be considered for this position.

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Fresher Cleaner/ Office Assistant Job – University Research Co., LLC (URC) Uganda

Location: Jinja, Uganda

About US:
University Research Co., LLC (URC), a US-based public health organization working in Uganda since 2005, is implementing the USAID’s Regional Health Integration to Enhance Services in East Central Uganda Activity (USAID’s RHITES EC). The purpose of this project is to support the implementation of a comprehensive, integrated investment in regional health, HIV/AIDS and nutrition assistance. This five-year activity targets 11 districts in East-Central Uganda with an estimated total population of 4.1 million through a district-based integrated package of quality health, HIV/AIDS, nutrition and child development services. URC is seeking qualified candidates to fill the following positions at the Jinja town and district based offices.

Job Description: 

In close collaboration with the Office Management Assistant, the Cleaner is responsible for general administrative support to with the overall aim of ensuring smooth functioning of office operations and project activities.

Job Responsibilities: 

  • Cleaning offices, bathrooms, kitchen, general areas and floors of the office daily.
  • Washing dishes on a regular basis throughout the day.
  • Preparing and cleaning up after coffee/tea breaks as requested by the Office Management Assistant.
  • Assisting in ensuring that the kitchen is stocked with tea, coffee, sugar, milk and other supplies.
  • Assist in compound cleaning when requested; and
  • Assist the Office Management Officer as needed in the following:
  • Receiving visitors in a courteous way and directing them accordingly.
  • Receiving incoming phone calls and making out going phone calls as requested by the COP and other staff.
  • Receiving incoming mail and dispatching out-going mail accordingly.
  • Prepare/photocopy all training material prior to training.
  • Any other duties as assigned

Required

  • A-level Certificate with relevant training in office management.
  • 2 years office support experience and 1 year experience in project related work.

Desired

  • Fluent written and spoken English
  • Able to work with an international/multi-cultural team.
  • Excellent organizational skills and attention to detail, ability to prioritize and manage multiple tasks
  • Good written and oral communication and interpersonal skills
  • Basic knowledge with computer use

Please note: Only candidates who are eligible to work in Uganda for an indefinite period without a need for sponsorship will be considered for this position.

To Apply:
Job application procedure
Qualified applicants should submit their cover letter, certificate of good conduct, completed USAID Form 1420 Contractor Employee Biographical Data Sheet, curriculum vitae, copies of academic credentials and contact information for 3 professional references in the subject line addressed to:

Human Resource & Administration Coordinator, University Research Co., LLC — Centre for Human Services,
Plot 7 Ntinda View Crescent, Naguru
Kampala, UGANDA
Or E-mail: HR-RHITES-EC@urc-chs.com (Not more than 3MB)
While we thank all applicants for showing interest, only short listed candidates will be contacted for interviews.
Deadline:  Friday, October 21th, 2016 at 5:00 pm