Fresher Administrative Officer Job – Smile Foundation Jobs in Uganda NGO

Smile Foundation’s Mission Education is an effort to bring these out-of-school children under the fold of education. In addition to this, we also look after their health, nutrition, and provide them relevant exposure through co-curricular activities.

 The primary duties and responsibilities of the Administrative Officer are as follows;
– Handle and coordinate all project and office level procurements
– Serve as focal point with suppliers
– Process and maintain administrative and Human Resources documents and filing system
– Maintain office filing system/storage
– Draft administrative and distribute correspondence
– Assure adherence to internal rules and regulations
– Ensure smooth functioning of the office premises and oversee office equipment and
inventory tracking
– Vehicle and driver management
– Responsible for making internal travel arrangements and hotel booking for all staff
– Together with the finance officer, prepare logistics for meetings, workshops, trainings and
other events
– Track and coordinate contract renewals
– Provide oral and written Ugandan Local languages and English translation as required
– Process visa/residential card and work permit for Country Representative and other
delegates as required

– University graduate with a bachelors degree in any relevant field
– Minimum 2 years relevant work experience
– Highly proficient in English and any two Ugandan local languages
– Prior NGO experience strongly preferred
– Strong communication, organizational and reporting skills
– Able to meet deadlines, working long hours and during weekend if required
– Strong computer skills (Microsoft word, excel, power point, Microsoft project and other
basic applications)