Job Title: Finance/Admin Assistant – BBC Uganda Jobs
Organisation: British Broadcasting Corporation (BBC)
Duty Station: Kampala, Uganda
Reports to: Hub Bureaux Manager
About BBC:
BBC Uganda Jobs: The British Broadcasting Corporation (BBC) is a British public service broadcaster headquartered at Broadcasting House in London. The BBC is the world’s oldest national broadcasting organization and the largest broadcaster in the world by number of employees. The BBC is an international multimedia broadcaster on radio, TV, online and social networks with a weekly global audience of 320 million. As part of an historic multi-million pound expansion of BBC Africa, the BBC World Service is introducing a wide range of new land exciting language and regional content to serve African and global audiences.
Job Summary:
BBC Uganda Jobs: The Finance/Admin Assistant will be responsible for timely and effective day-to-day co-operation between the BBC Kampala Bureau and the relevant authorities in Uganda, ensuring best practice in the BBC’s compliance with local regulations governing such areas as financial, tax, media and employment law.
Key Duties and Responsibilities:
- The Finance/Admin Assistant will serve as the first point of contact for all guests arriving for interviews at the BBC
- In charge of organising transport for guests.
- Supporting guests in the TV and Radio studio for live transmissions.
- General bureau administration of arranging permits, visas etc.
- Keep security watch on the office.
- Tasked with the responsibility for all mail operations, fax communications etc.
- In charge of reviewing invoices and coding appropriately for payment.
- In charge of ordering of couriers, shipments etc. Managing office stationary supplies.
- Responsibility for hotel reservations and arrangements for visiting BBC staff etc.
- In charge of reviewing expenses to ensure compliance with BBC expenses policy and guidelines.
- Updating and maintaining of various financial spreadsheets, using Excel, and ensuring compliance with BBC policy and procedures relating to purchasing and accounts.
- The Finance/Admin Assistant will be assisting in the administration of petty cash as required.
- Escalating issues to the Hub Bureau Manager, as appropriate.
- Ensuring the Kampala Bureau complies with all relevant BBC safety procedures.
- Keeping other team members informed of issues affecting them.
Qualifications, Skills and Experience:
- The BBC Finance/Admin Assistant job placement should be fluent in English, both written and spoken.
- Ability to prioritise, to use initiative and to work effectively under pressure without close supervision.
- Ability to communicate effectively with a range of people and at all levels of the BBC.
- Excellent planning and organising skills and the ability to prioritise effectively
- Hands-on knowledge and skills in using a range of packages, including Word, Excel and accounting packages.
- Ability to meet deadlines, often under pressure.
- Previous experience of producing timely and accurate information and reports.
- Ability to work with attention to detail and accuracy.
- Experience of and ability to work flexibly and pragmatically in an operational environment.
- Show interest in the broadcast news, online news and wider media environment and appreciation of the particular demands it may place on financial and administrative work.
- Good working knowledge of Health and Safety procedures of the BBC.
Personal Competencies:
- Planning and organisation – able to think ahead in order to establish and efficient and appropriate course of action for self and others. Prioritises and plans activities taking into account all the relevant issues and factors such as deadlines, staffing and resources.
- Communication – able to get one’s message understood clearly by adopting a range of styles, tools and techniques appropriate to the audience and the nature of the information.
- Influencing and persuading – able to present sound and well-reasoned arguments to convince others. Can draw from a range of strategies to persuade people in a way that results in agreement or behaviour change.
- Managing relationships and team working – able to build and maintain effective working relationships with a range of people. Works co-operatively with others to be part of a team, as opposed to working separately or competitively.
- Resilience – manages personal effectiveness by managing emotions in the face of pressure, setbacks or when dealing with provocative situations. Demonstrates an approach to work that is characterised by commitment, motivation and energy.
- Flexibility: Adapts to changing circumstances and displays a positive attitude to the process of change.
How to Apply:
All applicants who wish to join the BBC in the aforementioned capacity are encouraged to apply online by clicking on the link below.
Deadline: 9th October 2017
