Shared Action Africa Uganda Jobs – Data Entry Clerk

Shared Action Africa Profile:

Shared Action Africa targets refugee populations and host communities under its integrated family planning project implemented in Nakivale Refugee Settlement in Isingiro District in Uganda. The settlement hosts over 130,000 Refuges from Democratic Republic of Congo, Burundi, Eritrea, Ethiopia, Kenya, Rwanda, Somalia, and South Sudan. The project aims at improving access to modern short-term, long-term and permanent family planning methods for and men of reproductive age in Nakivale refugee settlement and host communities in Isingiro district in Uganda.

Roles and Responsibilities: 

Result 1: Transferring Data from hard copies to a digital database.
• Entering VHT Family Planning data tools into the provided data spreadsheet/tool without altering the spreadsheet/database.
• With support from the M&E, track the monthly complete and incomplete referrals per VHT and correctly enter them in the spreadsheet/database.
• Routinely participate in data collection of monthly Family Planning VHT data
• Scan individual VHT Family planning data following entry into the spreadsheet/database
• Support in the Filing of the data tools following successful scanning and store the files in the organizational archive.
• Identify and document data quality issues that are generated in the field and give feedback to the respective officers.
• Suggest improvements in the spreadsheet/database that can inform better reporting in line with the donor requirements and the organization.
• Observe strict timelines for every activity as shared by the project team
• Attend to each data tool independently without missing any detail
• Ensure maximum confidentiality of the information in the data tools
• Ensure proper handling of the data (papers) and soft copies of the data. Ensure that the integrity of the data is kept all through the process of data entry and scanning.

Result 2: Create a Spreadsheet to Track Important Client Information and Appointments
• Oversee the collection of client information by VHTs related to client cellphone use and ownership and organize the data into a spreadsheet
• Update FP appointments at the health facilities and send and with the help of the sexual and reproductive health officers send out reminder calls regarding upcoming appointments.