Job Title: Finance, Accounts & Administrator Officer – Uganda Society of Architects Jobs 2021
Organization: Uganda Society of Architects
Duty Station: USA Secretariat, Kalamu House, Near Mulago Off Kira road, Kampala
Duration: Full-time, 1 year, renewable contract
Uganda Society of Architects Profile:
The Uganda Society of Architects (USA) represents the architectural profession in Uganda. One of the aims is to organise and unite architects in Uganda and to foster and strengthen friendly, intellectual, artistic, cultural, educational and scientific ties among architects and architectural fraternity.Since its establishment, the USA has produced an extensive series of practice, management and law reports on matters related to architectural practices and building in Uganda generally. The Society has also been actively engaged in many other areas including; building contracts, architects’ fees, conditions of engagement, architects mannual, seminars, workshops, reports, liaison with other organizations and publication of books on practice matters in Uganda.
Since its establishment, the USA has produced an extensive series of practice, management and law reports on matters related to architectural practices and building in Uganda generally. The Society has also been actively engaged in many other areas including; building contracts, architects’ fees, conditions of engagement, architects mannual, seminars, workshops, reports, liaison with other organizations and publication of books on practice matters in Uganda.
The Uganda Society of Architects (USA), emerged initially from the East African Institute of Architects, Uganda Chapter – as it was called in 1952 – with its patron as the then President of Uganda Dr. Apollo Milton Obote. The Uganda chapter, at that time, was founded on the initiative of five prominent architects, G.C. Bodgner, R.C.W. Browning, R. Freeman, A.W.C. Inglus and T.W. Waston.
However, in 1966 the Uganda Society of Architects was formed after the Uganda Chapter streamlined itself from the East African Institute of Architects. The main objective of the Society was to bring together architects from all over Uganda in a union of their professional associations.
Since its establishment, the USA has produced an extensive series of practice, management and law reports on matters related to architectural practices and building in Uganda generally. The Society has also been actively engaged in many other areas including; building contracts, architects’ fees, conditions of engagement, architects mannual, seminars, workshops, reports, liaison with other organizations and publication of books on practice matters in Uganda.
The Society, together with the Architects Registration Board, are the two professional institutional bodies for architects in Uganda. The Society is a member of the East Africa Institute of Architects (EAIA), Africa Union of Architects (AUA), Commonwealth Association of Architects (CAA) and the International Union of Architects (UIA). The membership now encompasses Corporate, Graduate, Student, Visiting, Honorary and Technician membership categories with new Trustee and Technologist memberships to be incorporated soon as well as Landscape Architects and Interior Designers’ chapters.
Job Profile:
Since 1966 the Uganda Society of Architects has been advancing excellence in design and professional practice for a sustainable built environment. The society seeks a self-driven and gifted accountant to carry out accounting, procurement, administrative and HR support work.
Roles and responsibilities:
a. Finance & Accounting
1. Review, arrange, record and make payment in accordance with financial policy
2. Prepare quarterly financial forecasts and requests for advancement of funds;
3. In-coordination with stakeholders, review and prepare the project budget periodically;
4. Carry out procedures regarding filing and recording of VAT, PAYE, WHT, Income taxes, NSSF and other statutory taxes and payments;
5. Prepare books of accounts, financial documents and reports as per audit requirements;
6. Prepare and Maintain bank reconciliation records
7. Collect, record and bank money received.
8. Research, price and purchase office supplies
9. Run fundraising programs and prepare grant/sponsorship applications
10. Maintain good business relationships with the societies stakeholders, sponsors and regulatory authorities.
b. Procurement Work
1. Prepare procurement plan for all project assets and goods and services;
2. Draft TORs, bidding documents for all supplies, services and works tenders
3. Carry out procedures regarding procurement, bid evaluation and selection
4. Advise relevant persons on financial aspects of the bids.
5. Monitor contracts and use of resources
d. Administrative Tasks
1. Maintain up-to-date society records of membership and society activities
2. Assist with event planning, programing and organization of society activities.
e. HR management Tasks
Support the Executive secretary in managing the contracts, payments and monitoring of the staff.
In addition to the above main areas of work, the officer is expected to carry out any other specific or related tasks as assigned by the ES
KEY PERFORMANCE INDICATORS
1. Annual and quarterly Project budget plans timely developed and approved to ensure good project progress;
2. Disbursement strictly follows relevant regulations as issued by the Auditor, URA, Policy, and Company rules;
3. Budget estimation and advance are made available for timely implementation of project activities;
4. Financial reports prepared and approved as required;
5. VAT and personal income tax procedures carried out as requested by the Tax Agency;
6. No critical audit findings in finance management;
7. Requests for ad-hoc financial reports or disbursement explanations from the council timely granted;
8. Equipment and service needed for project implementation procured in compliance with regulations.
WORKING RELATION AND REPORTING ARRANGEMENT
In coordination with other staff, under the direct supervision of and reporting directly to the ES and Treasurer.
ASSIGNMENT ARRANGEMENT
This post will be selected through an open and competitive process. The successful candidate is expected to start work immediately.
Qualifications for Uganda Society of Architects Jobs 2021
He/she should have:
1. Minimum of a Degree in financial management/accounting or economics.
2. At least 3 – 4 years working experience in accounting and finance, preferably in mid-sized or large organization
3. MUST be familiar with QuickBooks
4. An MBA or a relevant masters is advantageous
Attributes
Good analytical and numerical skills. Good communication and presentation skills.
High Integrity/ethics and the ability to meet deadlines. Able to work independently and in a team.
How To Apply for Uganda Society of Architects Jobs 2021
1. Application letter,
2. Curriculum Vitae (CV) clearly indicating requirements referred to above,
3. 2 referrals/recommendation letters from non-family related referees,
4. Copies of Certificates, Academic Transcripts, and Medical Fitness Certificate from a clinic or hospital.
Send applications by Email in one file to archi.uganda@gmail.com
Closing Date: 9th June 2021
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