Job Title: Fresher Property Assistant – CWS Uganda Jobs 2021
Organization: Church World Service (CWS)
Location: Kampala
Grade: 4 (N)
Level: Associate Specialist
Department: Administration
Church World Service (CWS) Profile:
Church World Service was founded in 1946 and is a cooperative ministry of 37 Christian denominations and communions, providing sustainable self-help, development, disaster relief, and refugee assistance around the world.
Job Summary:
This position is responsible for providing support to Administration Unit on management of CWS RSC Africa assets, equipment, inventory control, supplies, and management of the CWS Kampala office building/grounds.
Supervision: This position reports directly to the Administration Supervisor, Kampala Uganda.
Roles and Responsibilities:
- Performs quarterly stock-take of inventory and ensures the report on variances is prepared and submitted and recommendation on replacement/purchase of new equipment is made.
- Oversees inventory levels and ensures that adequate levels are maintained for uninterrupted refugee processing.
- Maintains a maintenance schedule of CWS RSC Africa’s property and ensures adequate security is in place against theft or damage.
- Receives and confirms delivery of goods to the CWS Kampala office.
- Ensures the items/equipment/supplies received are as per the LPO or per the request put in by staff before signing the Goods Received Note.
- Ensures that proper records of stock levels in the store are well managed by maintaining the allowable stock levels and presenting timely purchase requests.
- Issues staff members with the necessary supplies to perform their duties as and when needed and recovers the supplies when staff members leave CWS RSC Africa.
- Ensures the CWS RSC Africa compound is kept clean by conducting building routine checks thereby facilitating a conducive working environment.
- Maintains proper record of all CWS RSC Africa’s assets, ensuring they are insured and serviced as they fall due.
- Tags assets purchased and updates them in the asset management system.
- Supports building maintenance by making sure electrical, plumbing, painting, and furniture repairs are done as and when required.
- Conducts research and market analyses upon request.
- Assist the Administrative supervisor in property audit, asset management and maintenance of accurate records.
- Actively participates in construction and/or office renovations i.e. partitioning of offices, fire escape, ventilation system of the building etc. when there is need. The position also assists in supervision of the contractors.
- Is aware of and complies with safe working practices as instructed and in accordance with policies and procedures e.g. fire evacuation procedures, data protection.
- Performs any other duties as assigned.
Minimum Qualifications for CWS Uganda Jobs 2021:
· Bachelor’s degree in Business Administration or related field; or four (4) years of paid work experience in lieu of a Bachelor’s Degree is required.
· Three (3) years of related work experience with increasing responsibilities is required.
· Experience in office, stores and/or asset management is required.
· Experience working with systems to manage inventories and ensure stock levels are appropriately maintained is preferred.
Knowledge/Skills:
· Excellent skills in MS Word, Excel, Access and experience with accounting software systems.
· Knowledge of RSC Africa travel procedures preferred.
· Demonstrated written and verbal English skills.
· Committed to and conform with the organization’s mission.
Abilities:
The Property Assistant must have the ability to:
· Communicate effectively both verbally and in writing.
· Maintain the confidentiality and integrity of accounts and budget information.
· Exercise good judgement and seek guidance as appropriate when confronted with unanticipated problems.
· Effectively manage CWS Africa’s resources.
· Follow instructions from the Supervisor with a positive and receptive attitude.
· Deal effectively and courteously with a large number of associates, outside agencies, applicants and members of the general public.
· Conduct oneself in a professional and courteous manner to represent the best interests of RSC Africa and CWS/IRP.
· Maintain a high performance standard with attention to detail.
· Carry out all of the duties of the position efficiently and effectively with minimal supervision.
· Work independently and contribute to overall operations of CWS Africa.
· Take initiative in the development and completion of projects.
· Lead others and address issues as they arise.
· Maintain strict confidentiality with RSC Africa administrative and operational information.
· Manage a large and diverse workload under pressure with competing priorities.
· Analyze and solve complex problems and make sound decisions.
· Work well as a team in a multi-cultural environment while maintaining a high level of motivation.
· Actively participate in the implementation of the U.S. Government Operational Refugee Processing Program in Africa.
Physical requirements: This position requires bending, sitting, standing, walking, handling objects (manual dexterity), reaching above shoulder level, using fine finger movements and lifting/carrying light loads.
Working environment: Normal office working conditions
Special Requirements: Certificate of Good Conduct issued within the last one year (12 months) required before the start of employment. Employee will be entrusted with the receipt, custody and payment of money.**
How To Apply for CWS Uganda Jobs 2021
All suitably qualified and interested candidates who meet the requirements should submit your application, detailed CV online via the link below:
Deadline: Open until filled
For similar Jobs in Uganda today and great Uganda jobs, please remember to subscribe using the form below:
NOTE:
No employer should ask you for money in return for advancement in the recruitment process or for being offered a position. Please contact Fresher Jobs Uganda if it ever happens with any of the jobs that we advertise.
