Job Title: Fresher Logistics and Admin Assistant – NRC Uganda Jobs 2021
Organization: Norwegian Refugee Council (NRC)
Duty Station: Arua Area Office
Reports to: Logistics Coordinator
Norwegian Refugee Council (NRC) Profile
Norwegian Refugee Council (NRC) is an independent humanitarian organisation helping people forced to flee. We work in crises across 31 countries, providing emergencies and long-term assistance to millions of people every year. We stand up for people forced to flee, advocating their rights. NORCAP, our global provider of expertise, helps improve international and local ability to prevent, prepare for, respond to and recover from crises. NRC also runs the Internal Displacement Monitoring Centre in Geneva, a global leader in reporting on and advocating for people displaced within their own country.
Job Summary
The Logistics and Administration Assistant will provide logistics administration and basic logistics support to the Arua Area Office as well as other West Nile Offices as and whenever the need arises. Contributes to the planning and delivery of logistical activities in line with procurement and deployment schedules.
Roles and Responsibilities:
Generic responsibilities
- Adhere to NRC policies, tools, handbooks and guidelines
- Assist with the implementation of the support function portfolio according to plan of action
- Prepare and develop status reports as required by management
- Ensure proper filing of documents
- Promote and share ideas for improvement of the support function
Specific responsibilities
Logistical Roles
- Responsible for the Logistical, clerical, and administrative tasks in the Arua office
- Assist the Activity team to maintain daily office functions.
- Coordinate logistical support.
- Monitor office equipment and supplies.
- Responsible for routine administrative tasks, including but not limited to distribution of invitations, letters, books, meeting minutes, and other printed materials as needed.
- Support office with printing, copying and binding materials.
- Ensure Activity staff administrative needs are met.
- Assist with Activity travel, such as coordinating hotel bookings, ticket reservations, and car arrangement.
- Carry out other duties and responsibilities as directed by the Logistics coordinator.
Administrative Roles
- Support the in arranging meetings, trainings, seminars, workshops and staff parties when requested.
- Support staff on accommodation booking, follow-up all invoices and ensure timely submission of Hotel bills to Finance for payments.
- Support the Logistics Coordinator to ensure all Service contractors have an individual file, and that these are updated with all relevant documents monthly.
- Under the supervision of the Logistics Coordinator, follow up with Program teams to ensure all Service Contractor timesheets are submitted in time on a monthly basis
- Ensure all Service Contractor timesheets are well filed in each of the individual files
- Ensure Proper Store management for the Arua Office store, ensuring that items are released upon approved requests.
- Ensure all store related documents are fully updated at all times, and sharing the Arua store inventory report as per the required time lines.
- Perform any other official duties as may be assigned by the supervisor.
Critical interfaces
- West Nile Logistics team
- West Nile Finance team
- West Nile HR Coordinator
- West Nile staff
- Accommodation service providers
Minimum Qualifications for NRC Uganda Jobs 2021
Generic professional competencies for this position:
- Bachelor’s degree in business Administration or Procurement and Logistics or equivalent relevant field
- At least 2 years working experience in handling logistics and Administrative work in busy environment
- INGO Experience will be added advantage
- Good knowledge of Donor rules and regulations and donor requirements
- Proficiency in Microsoft office (Outlook, Word, Excel, and Power point)
- Responsive to emergent situations Orderliness
- Ability to handle multiple tasks simultaneously with prioritization
- Experience from working as a Warehouse Clerk/Assistant in a humanitarian/recovery context
- Previous experience from working in complex and volatile contexts
- Documented results related to the position’s responsibilities
Context related skills, knowledge and experience
- Example: Knowledge of procurement
- Experience with procurement &logistics procedures and regulations.
- Previous experience working in complex and volatile contexts
- Documented results related to the position’s responsibilities
- Must be fluent in English, both written and verbal.
- Understanding of the operational context in West Nile will be an added advantage
Behavioural competencies (max 6)
- Working with people
- Communicating with impact and respect
- Planning and delivering results
- Handling insecure environments
- Able to work with minimum supervision.
- Good Negotiation skills
- Good Interpersonal skills
Performance Management
The employee will be accountable for the responsibilities and the competencies, in accordance with the NRC Performance Management Manual. The following documents will be used for performance reviews:
- The Job Description
- The individual Work- and Professional Development Plan
- The Competency Framework
Application Procedure
- Application is online only; Qualified Uganda Nationals only
- submit application, detailed curriculum vitae and academic documents as a single PDF document by 20th August 2021
- Only shortlisted candidates will be contacted, and CVs will be reviewed on a rolling basis;
- NRC will at no stage of recruitment process request candidate to make payments of any kind. Further, NRC has not retained any agent to conduct recruitments on behalf of the organization.
- NRC is an Equal Opportunity Employer. Qualified Female Candidates are encouraged to Apply
How To Apply for NRC Uganda Jobs 2021
All interested and suitably qualified candidates should submit their applications through the link below.
Deadline: 20th August 2021
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