PELUM Uganda Jobs 2021 – Office Administrator

TRP Uganda Jobs 2021

Job Title: Office Administrator – PELUM Uganda Jobs 2021

Organization: Participatory Ecological Land Use Management (PELUM) Association

Duty Station: Kampala, Uganda
Reports To: Finance and Administration Manager PELUM Association

 

 

Participatory Ecological Land Use Management (PELUM) Association Profile

Since 1995, PELUM Uganda has been working to improve the livelihoods of small-scale farmers and the sustainability of rural communities, by fostering ecological land use management. We: Share skills and knowledge about good practices and techniques, Undertake research and demonstration projects and advocate for policies that better support small-scale farmers.

PELUM Uganda is part of a 12-country-strong association of civil society organisations in eastern, central and southern Africa.

 

 

Roles and Responsibilities:

Leadership

  • Support achievement of organizational goals and objectives.
  • Provides leadership to all administrative support staff.
  • Support realization of a healthy relationships with key stakeholders.

Administration

  • Assists in planning and arranging events, handles Petty cash expenses and billing cycles, Manages reception area and handle visitors. Answers phone calls and transfers them as necessary.
  • Coordinate office activities and operations to secure efficiency and compliance to Organization policies
  • Supervise administrative staff and assign responsibilities to ensure performance
  • Manage agenda/travel arrangements/appointments etc. for the upper management
  • Manage phone calls and correspondence (e-mail, letters, packages etc.)
  • Support budgeting and bookkeeping procedures
  • Create and update records and databases with personnel, financial and other data
  • Track stocks of office supplies and place orders when necessary
  • Assist colleagues whenever necessary

 

 

Minimum Qualifications

  • The ideal applicant must hold a BSc/BA in office administration or other relevant field is preferred or Diploma in communication and three years’ experience in office administration
  • Good command of written and spoken English highly preferred.
  • Excellent knowledge of MS Office and office management software (ERP etc.)
  • Proven experience as an office administrator, office assistant or relevant role
  • Outstanding communication and interpersonal abilities
  • Excellent organizational and leadership skills
  • Familiarity with office management procedures and basic accounting principles is a plus
  • At least three years’ experience in office administration of a medium size NGO, Private Sector, including Donor funded projects.
  • Must be matured, above 25 years of age.
  • Qualifications in secretarial studies will be an advantage
  • Basic accounting / Financial management Knowledge and previous experience working in areas of communication is an added advantage
  • Excellent team working skills.
  • Versatility, and the ability to multi-task.
  • Proven written and oral communication skills, Filing / paper management, bookkeeping, typing, equipment handling, customer service skills, research and documentation skills,  Self-motivation.
  • Exceptional motivator, with ability to foster relations among colleagues with ease.
  • Excellent administration, financial, management and communication skills.
  • Exceptional negations and interpersonal skills.
  • Excellent analytical skills and creative thinking.
  • Innovative and committed to results.
  • Flexibility, open management style and ability to make decisions under time pressure
  • Ability to fit in a multi-cultural working environment

 

 

How To Apply for PELUM Uganda Jobs 2021

All candidates kindly send your CV and motivation letter to: The Secretary-General PELUM Association RS. Hannington Owegi Email: (hoowegi@gmail.com ) and cc. Finance and Administration Manager –FAM Smart Libalio Email: libalios@yahoo.com  and Christine Kabagenyi Email: christinekabagenyi@pelumuganda.org

Deadline: 13th August 2021

 

 

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