Job Title: Temporary Administration Assistant (Maternity Cover) – Pathfinder International Jobs 2021
Organization: Pathfinder International
Job Location: Fort Portal, Uganda
Pathfinder International Profile:
Pathfinder International was awarded a five-year Family Planning Activity (FPA) by the United States Agency for International Development (USAID). As a lead implementing agency, Pathfinder with partners will play a catalytic role in increasing access to modern contraception and reducing the unmet need for voluntary family planning services in Uganda.
Job Profile:
We are currently seeking highly motivated individual for the post of Temporary Administration Assistant (Maternity Cover) for our Fortportal Office. The Admin Assistant will be responsible for the professional and efficient management of visitors, telephone calls and messages, as well as a variety of finance and general administration duties that support the finance and administration function.
Roles and Responsibilities:
- Answer and direct phone calls
- Organize and schedule appointments
- Plan meetings and take detailed minutes
- Write and distribute email, correspondence memos, letters, faxes and forms
- Assist in the preparation of regularly scheduled reports
- Develop and maintain a filing system
- Update and maintain office policies and procedures
- Order office supplies and research new deals and suppliers
- Maintain contact lists
- Book travel arrangements
- Submit and reconcile expense reports
- Provide general support to visitors
- Act as the point of contact for internal and external clients
- Liaise with executive and senior administrative assistants to handle requests and queries from senior managers
Minimum Qualifications:
- The applicant must hold a Diploma qualification in front office management or its equivalent; a Degree in Business Management is highly desirable.
- Minimum of three years relevant work experience preferably in front desk management
- Excellent interpersonal and communication skills and ability to relate to people of diverse backgrounds
- Ability to work well with others
- Ability to represent Pathfinder to visitors
- Good organizational and planning skills
- A resident of Fort Portal town is a MUST
How To Apply for Pathfinder International Jobs 2021
All candidates who meet the above requirements should send a cover letter indicating the job title in the subject line to the Human Resources Manager USAID/Uganda Family Planning Activity (FPA) and a detailed CV indicating telephone contacts and three referees to ugandajobs@pathfinder.org
Deadline: 16th August 2021
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