Job Title: Office Assistant – Evidence Action Uganda Jobs 2022
Organization: Evidence Action
Duty Station: Iganga, Bugiri & Kamuli, Uganda
Evidence Action Profile:
Our organization was founded in 2013 to address a big gap in the fight against global poverty–many of the most promising interventions are either implemented at a very small scale, or not at all. We set out to address this gap by building programs that would scale evidence-based and cost-effective interventions, leading to significant improvements in quality of life for hundreds of millions of people.
Our model worked. In less than a decade, our two flagship programs, the Deworm the World Initiative and Dispensers for Safe Water, have grown to measurably impact over 280 million people each year. This success is achieved through the dedication and talent of our staff, the hard work of our partners, and the commitment of our supporters.
By 2024, we seek to double our impact. We are strengthening and expanding our existing programs, and working to identify a new generation of evidence-based and cost-effective interventions that we can scale to reach millions more.
Job Summary:
To provide office hospitality support and assist in performing administrative and routine clerical tasks.
Working conditions
The official working hours is 6:00am to 3:00pm from Monday to Friday. However, this job requires a flexible person as one may work beyond official working hours including weekends.
This job is not physically demanding but good physical and mental health are key
Roles and responsibilities:
Office Hospitality
- Making and distributing tea for staff on daily basis.
- Prepare conference rooms for meetings and special meetings and special events by assisting with reserving the rooms and arranging for refreshments, food and necessary equipment.
- Keep the kitchen clean and tidy at all times; ensure associated equipment are in good working condition.
Office Management Support Cleaning
- Ensure the office is open on time (by 6:30am) and conduct an early morning office status reporting any incidences to the Officer, Office Administration.
- Ensure there are sundries items needed in the washrooms and staff desk at all times
- Checking on the damaged items that needs to be fixed i.e., electronics and any other repairs and report to the supervisor.
- Maintain office filing and storage systems.
- Running office errands like post office and going to the bank.
- Photocopying and scanning documents for different individuals in different projects upon request.
- Supervising office cleaners and casuals to ensure the office is thoroughly cleaned in accordance to the set schedule.
- Sign the washroom cleaning timesheet appropriately
Reception Support
- Filling in at the reception to welcome visitors, handling incoming and outgoing mails and answering incoming calls.
- Managing relationships with internal and external visitors for any office assistance.
- Any other duties assigned by the supervisor
Key performance Indicators
- Quality hospitality support is provided to resident and visiting Evidence Action staff and appropriate stake holders.
- Tea is served on time
- Office kitchen are always clean and office equipment are always in working condition
- Office is open on time (6:30am), cleaned and organized before start of business at 8:00am
- Contracted office cleaners are supervised and they are following the set scope of work
- Office washrooms are cleaned, sundries items are always provided and washroom cleaning sheet is always updated
- Meeting rooms are always well organized and common use items e.g. projector, monitors and screen are always dusted
- Incidents and cases within the office are always reported on time and follow-up is made to ensure they are fixed on time
- Office is tidy and neat
Minimum Qualifications:
- Minimum Certificate of Secondary Education
- A certificate in hospitality management and other related field is an added advantage
- Can communicate in English; written and spoken and has basic numeracy
- Team spirit and problem-solving abilities.
- Able to work independently.
How To Apply for Evidence Action Uganda Jobs 2022
All interested and suitably qualified candidates should submit their applications through the link below.
Closing Date: Open until filled
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