Job Title: EpiC Uganda Procurement Associate – FHI 360 Uganda Jobs 2022
Organization: FHI 360 Uganda
Duty Station: Kampala, Uganda
FHI 360 Uganda Profile:
FHI 360 is a nonprofit human development organization dedicated to improving lives in lasting ways by advancing integrated, locally driven solutions. Our staff includes experts in health, education, nutrition, environment, economic development, civil society, gender, youth, research, technology, communication and social marketing — creating a unique mix of capabilities to address today’s interrelated development challenges. FHI 360 serves more than 60 countries and all U.S. states and territories.
About EpiC project:
Meeting Targets and Maintaining Epidemic Control (EpiC), a five-year global project funded by the U.S. Agency for International Development (USAID), is dedicated to achieving and maintaining HIV epidemic control and preventing, preparing for, responding to, and bolstering health systems to address COVID-19. While originally designed as a HIV program, EpiC has been modified to accept COVID-19 funding and is currently are implementing COVID-19 activities in 45 countries.
Job Summary:
The EpiC Uganda Procurement Officer will have overall responsibility for the procurement management processes of the EpiC Uganda project under the oversight of the EpiC Uganda Finance and Operations Manager. They will work closely with the EpiC Programs and Finance teams in all aspects of procurement to ensure smooth operations and program implementation. The EpiC Procurement Officer will collaborate closely with the EpiC Programs and Finance team in the procurement of office and programmatic supplies, equipment and other procurement requests. The position requires close collaboration with other operations staff within the FHI 360 Uganda branch office to ensure application of FHI 360, USAID and other donor regulations, policies and practices. This position is based in Kampala, Uganda.
Roles and Responsibilities:
- Work closely with the Programs and Finance teams to manage assigned Uganda program budgets and track and monitor procurement activities and expenditures to ensure alignment with budget and workplans.
- Develop and update procurement plan on monthly basis.
- Lead the procurement process for the EpiC Uganda project in close collaboration with the FHI 360 Uganda procurement team. This will include developing requests for quotes (RFQ), requests for proposals (RFP), soliciting vendor quotations, analyzing vendor submissions, and ensure adherence to procurement processes and procedures.
- Develop procurement packages and ensure compliance with FHI 360, USAID and other donor procurement requirements.
- Prepares, maintains, and reviews purchasing files, reports and price lists for the office.
- Checks procurements to ensure orders are filled correctly and goods meet specifications; compares prices, specifications, and delivery dates to determine the best bid among suppliers; maintains documentation of purchase orders and verifies invoices for payment with accounting.
- Monitors deliverables of consultants performing operations or local approval tasks, as required.
- Ensure that procurement processes align with USAID, FHI 360 and Ugandan procurement rules and regulations, including international procurement requirements for importing items (for example, pharmaceuticals and health commodities, if applicable.);
- Upload procurement support documentation to the SharePoint and send for coordination on timely basis.
- Coordinate with the EpiC Uganda Finance and Operations Manager for audits and assist in ensuring that the audit recommendations are effectively implemented.
- Performs other relevant duties as assigned by project leadership.
Qualifications for FHI 360 Uganda Jobs 2022
- The applicant must hold a Bachelor’s degree or its international equivalent in Procurement, Business Administration, or a relevant field; Master’s degree in Procurement is an added advantage.
- At least three to five years of operations, procurement and/or financial management experience international development assistance programs.
- CIPS qualification is desirable.
- Familiarity with or knowledge of USAID-funded projects and grants management policies and procedures.
- Demonstrated knowledge of Uganda international procurement and import processes.
- Ability to manage tight deadlines and deliver high volumes of work with minimal supervision;
- Excellent diplomacy skills and a proven ability to establish and maintain interpersonal and professional relationships with USAID, host-country counterparts and representatives from other key stakeholders such as NGOs, CSOs, and the private sector.
- Knowledge of Ugandan financial reporting requirement related to procurement.
- Excellent written and oral communication skills.
- Fluency in English is required.
- Position open to Ugandan nationals or individuals who reside in Uganda and have the legal authority to work in the country.
How To Apply for FHI 360 Uganda Jobs 2022
All interested and suitably qualified candidates should submit their applications through the link below.
Closing Date: 11th May 2022
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