Job Title: Business Support Assistant (Human Resources) Intern
Organization: World Food Programme (WFP)
Duty Station: Kampala, Uganda
Job Summary:
We are seeking qualified individuals for the position of Business Support Assistant (Human Resources) Intern to be based in Kampala. Selected candidates will be employed on Special Service Agreement. To perform a range of HR tasks to support the Human Resources Unit nurture a culture of an excellent employee experience in line with the WFP Human Resources policies and procedures
Roles and Responsibilities:
- Provide support in various HR activities in the areas of work allocated including onboarding of new staff members in compliance with relevant processes and procedures.
- Support with Coordination of employee engagement activities for example, HR related surveys, staff wellness initiatives, HR-related sessions, etc.
- Compile HR data on staff recruitment and selection, contractual conditions, entitlements, performance, and training requirements, to support analysis and reporting needs.
- Support staff separations while ensuring relevant documents are maintained before an employee leaves the organization.
- In partnership with the supervisors follow up on the accomplishment of learnings required e.g., mandatory courses.
- Support staff to use online medical services such as obtaining temporary medical cards, E-Claims etc.
- In partnership with supervisors, follow up on performance management process e.g., performance plans and annual assessment in accordance with the performance management cycle.
- Provision of assistance on general HR queries and follow up actions, to ensure consistent and high-quality HR services are delivered to clients.
- Liaise with other internal units/offices on HR-related matters, i.e., payroll, contracts, etc. and provide necessary information to enable timely HR services.
- Maintain confidential personnel records, HR databases and archives, to ensure data and files are accurately stored and updated in compliance with the established standards.
- Assist in the maintenance of confidential personnel records, HR databases and archives, to ensure data and files are accurately stored and updated in compliance with the established standards.
- Any other duties as may be assigned by the supervisor from time to time
Minimum Qualifications for this job:
- University degree in either Human Resource Management, Business Administration, Industrial Psychology, Social Sciences, Education, or other relevant field obtained from a recognized education institution.
- A recent graduate from a bachelor’s program from a recognized university in Uganda within the last 3 years 2019-2021 prior to the application for the internship program with at least a second class degree. University should be certified by the United Nations Educational, Scientific and Cultural Organization (UNESCO)
- With certified academic certificates and a valid National Identity Card.
- Be fluent in English (both oral and written) and medically fit to travel across WFP Uganda.
Application Instructions
Applications from interested applicants must be made online via the link below:
Closing Date: Friday 23rd September 2022
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