Job Title: Receiving and Inspection Assistant
Organization: MONUSCO Uganda
Duty Station: Entebbe
Windle International Uganda Profile:
This position is located within the Supply Chain Management Pillar, Integrated Warehouse Section at Entebbe, Uganda. The Receiving and Inspection Assistant at this level usually reports to the Integrated Warehouse Team Leader
Roles and Responsibilities:
- Assists in receiving and performing quality inspection of newly purchased materials or transferred from other mission (s), to ensure that all technical specifications are as per the contractual requirements and goods in good working condition (by verifying product specifications, quality and quantity as per the purchase orders);
- Assists in conducting physical inspections and quality control of United Nations Property to ensure that all items are accounted for and in serviceable condition;
- Assists in identifying anomalies and/or discrepancies and the details thereof, or any other reason for rejection and record in Damage Discrepancy Reports (DDR), posted on the system and presented to R&I supervisor and Procurement for immediate action;
- Processes Virtual Goods Receipts (VGR) and Physical Goods’ Receipts reports in UMOJA, including visual inspection of received goods upon arrival, including all corresponding activities (e.g., confirmation of acceptance or report of discrepancies, serialization of equipment, update of records, submission of reports to Vendor Service Line for invoice payments, etc.);
- Maintains on a daily basis accurate and auditable property records in the electronic inventory management system for property control and accountability in conformance with administrative instructions, guidelines, manuals and SOPs;
- Updates all physical verification records and data entry in the electronic inventory
management system (SAP/Umoja); - Assists stakeholders with the application of property management policies and procedures to meet organizational standards and goals set up in the Department of Support, Directives, LSD Guidelines and mission’s SOPs.
Minimum Qualifications for this job:
- High School diploma or equivalent is required. Professional certificate in Supply chain management is desirable. Good computer skills, including word processing, Excel, is required
- A minimum of three (3) years of progressively responsible experience in the field of inventory control, property management, logistics, procurement, or other related fields, is required.
- Knowledge in Umoja (SAP) is desirable.
- English and French are the working languages of the United Nations Secretariat.
- For the post advertised, fluency in oral and written English is require
Application Instructions
All interested applicants should submit their applications via email.
monusco-hrs-recruitment@un.org
- Please note that failure to comply with the below will render your application invalid for this process.
- Applications should include cover letter together with the attached United Nations Personal History form (P-11) only.
- For the online Personal History Profile (visit https://inspira.un.org to generate a PHP)
- Hand delivered applications will not be accepted.
- All applications MUST indicate the MONUSCO Job Opening number for which they are applying, on the subject line in the e-mail. e.g. ESB/GJO/R&I/09-2022
- All applicants MUST indicate the telephone number and email address with location.
- Applications without telephone number and the email address with location WILL NOT BE ACCEPTED.
- Applications received after the deadline will NOT BE ACCEPTED.
- ONLY successful applicants will be contacted for WRITTEN SUBSTANTIVE and COMPETENCY BASED ASSESSMENTS TEST.
Closing Date: : 1 October 2022
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