Job Title: Administrative Assistant


Duty Station: Kampala


Job summary:

Provide general administrative services to support UNOC business operations.


Roles and responsibilities

  • Answer incoming calls and direct them to appropriate officers.
  • Record and distribute appropriately all incoming and outgoing correspondences in the department
  • Manage the documentation storage and retrieval in the respective department and efficiently label files for easy identification
  • Establish a track record of the movement of documents in the files for easy reference and accountability
  • Type letters, memos, reports and other correspondences of the department
  • Undertake other activities administrative activities such as photocopying, binding documents and filing
  • Support departmental meetings, engagement in scheduling, booking rooms, availing refreshments and any documentation as required.
  • Coordinate staff and UNOC guest travels including Air Ticket and Hotel booking.
  • Generate minutes for minutes and engagements in the department and ensure actions are followed through.
  • Participate in preparing and monitoring of departmental plans and budgets.
  • Support consolidation of the monthly departmental reports.
  • Provide for Front Office cover in inevitable circumstances.
  • Assist in the ordering, receiving, stocking and distribution of departmental supplies and maintain a database of such supplies.
  • Initiate procurement processes in the department and liaise with the Procurement Unit to ensure timely delivery of the required goods and services

Minimum Qualifications for this job:

  • A Bachelor’s Degree [Honours] in either Social Sciences, Law, Arts, Development Studies, Public Administration, Social Administration, Office and Information Management, Business Administration, Secretarial Management, Administrative Secretary or any relevant degree
  • 0- 3 years of relevant working experience.
  • Working knowledge of office management systems, procedures and equipment.
  • Proficiency in MS Office [MS Word, MS Excel, MS PowerPoint and MS Outlook
  • Excellent organizational, planning, written and verbal communication skills.
  • Excellent time management skills and the ability to prioritize and multitask

Application Instructions

All interested applicants should submit their applications online via the link below:


Closing Date: 7th October 2022

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