Job Title: Finance/HR Assistant
Organization: Medecins Sans Frontieres (MSF)
Duty Station: Kampala, Uganda
Job Summary:
Execute administrative tasks and do a follow-up of project accountancy, according to administration managers’ indication and MSF procedures in order to ensure legal compliance and keep strict control of monetary resources.
Roles and responsibilities
- Execute administrative and legal-related tasks, under the supervision of the Administrator Manager, checking payroll calculations and updating personal files in order to ensure accuracy, compliance, and on-time payments.
- Implement cash management procedures in order to ensure the highest control and security and ensure cash availability.
- Prepare employment contracts in conformity with legal requirements including specific amendments when necessary in order to ensure local labor and fiscal law compliance.
- Enter data into the HR database and personal files and keep them up to date in order to facilitate HR process management.
- Update Social security & Tax office employee files in order to meet legal requirements and duties.
- Draw up monthly pay slips for all staff, editing and updating the necessary data, in order to ensure the punctuality and accuracy of staff payroll.
- Draw up the final pay slip and employment certificate at the end of a contract in order to meet legal requirements while defending MSF’s interests.
- Follow up on all expiring rental contract dates and inform the Administration Manager in order to leave enough time to arrange a renewal or look for some other alternative.
- Assist the administration manager in the provision of monthly treasury and planning in order to ensure the coverage of daily needs, advances on salaries, payroll, etc.
- Process the payment to suppliers and keep strict on all documentation involved, informing the administration manager of any sort of disparity.
- Carry out all accounting tasks and activities in order to ensure strict control of all expenditures and the reliability of statements and documentation.
- Make all administrative information available to the staff (posting, meetings, etc.)
- Classify and prepare all accounting pieces as requested by the Administration Manager.
- File the accounting documents and enter the accounting pieces in the accounting software, with the support of the Administration Manager and/or the Accounting Manager (ACMA).
- Support the Administration Manager in translating documents into a local language. Assists the Administration Manager in meetings upon request.
Minimum Qualifications for this job:
- Essential previous experience of at least 2 years in similar or relevant positions.
- Desirable previous experience in MSF or other NGOs
- Languages Mission language (English) and local language essential Knowledge
- Essential computer literacy (word, excel Homere and Unifield)
Application Instructions
Interested candidates should submit their application letter and a detailed CV, academic documents, work certificates merged together in a SINGLE PDF or WORD document to the HR department via email;
Deputy HR Coordinator
Médecins Sans Frontières
Muyenga Office
E-mail : msff-kampala-recruitment@paris.msf.org
Closing Date: October 13, 2022
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