Job Title: Receptionist
Organization: Management Sciences for Health (MSH Uganda)
Duty Station: Kampala
Roles and responsibilities
Administrative Support (90%)
- Managing the front desk, attending to MSH internal and external clients, providing required information, channeling clients to the required services/ relevant teams.
- Attends to incoming and outgoing telephone calls and directing them to the respective destinations.
- Receive, verifying and route invoices to accounts for payment from vendors.
- Replenishing and ensuring that staff have operational supplies/stationery required for their daily office work (ensuring sufficient printing paper at copier/printer points, notebooks, and tooled desk organizers as required by staff)
- Support meeting schedules, ensure timely setup, working with the IT staff for required equipment and with cafeteria for required refreshments (tea, meals, supplies etc)
- Replenishing and ensuring that staff have materials/stationery required for their daily activities (notebooks, and tooled desk organizers).
- Ensuring that the centralized printers and photocopiers always have paper supplies /consumables and reporting malfunctioning cases to IT/ supervisor
- Receiving and recording all incoming correspondences and channeling them to the respective offices or individuals
- Overall responsible for office opening/closing and ensuring that the office building is secured at the end of day, or s/he informs/assigns another staff with required credentials where s/he is not available.
- Ensure garbage is collected from office premises whenever due and that the premises are maintained clean and organized, working through the cleaner’s supervisor.
Other duties (10%}
- Support the Administrative Officer with the availability of materials, including stationery, printed materials, branded materials, and name tags, all arranged and packaged in an appropriate manner, for training activities.
- Perform other duties assigned from time to time.
Minimum Qualifications for this job:
- Minimum Degree in Office Management, Business Administration, or related discipline
- At least 1 years experience working in a busy environment with front desk, store management, workshops/training procurement support.
- Computer literacy and proficiency with word processing applications especially Microsoft Excel and Word
- Excellent communication skills. Good command of the English language and ability to work in multicultural settings.
- Excellent interpersonal skills – able to build good working relationships. Ability to share knowledge and experience
- Demonstrates a willingness to learn and widen his/her skills
- A pleasant personality with initiative, good interpersonal / communication skills
- Willing to perform any other duties as may be assigned from time to time.
Application Instructions
Interested candidates should submit their applications online via the link below:
Closing Date: 20th October 2022
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