Job Title: Administrative Assistant – Medical

Organization: Watoto Child Care Ministries

Duty station: Watoto – Bbiraa


Roles and responsibilities:

1. Administrative Roles.

  • Support the day-to-day operations of the Watoto clinics in compliance with policies, procedures, appliance laws and regulations.
  • Ensure timely information update on the online information system and routine management to ensure visibility within the department.
  • Coordination with internal stakeholders for prompt response and action of joint projects.
  • Coordinate and liaise with external stakeholders to ensure healthy, sustainable and mutual relationships.
  • Support and coordinate all hospital appointments, referral, discharges, and the billing processes across the clinics.
  • Coordinate Insurance services across clinics and submit monthly insurance claim forms.
  • Participate in the development, implementation, and compliance of polices, procedures. Coordinate and mobilise the medical staff for department events.

    2. Budgeting and Resource stewardship.

  • Timely requisition for funds for department activities and accountabilities.
  • Manage timely procurement of departmental supplies.
  • Monitor department budgets and timely preparation of reports.
  • Maintain an up-to-date database of patient health records, inventory, and schedules.
  • Participate in the departmental periodic budget planning cycle, reviews, make alignments where necessary.

    3. Coordination of Medical teams and partnership engagements.

  • Ensure efficient planning of all medical teams and efficient reporting on project activities.
  • Coordinate the process of temporary registration and license of health professionals with relevant national authorities.
  • Support in the resource mobilisation of partners for medical care.


Minimum Qualifications

  •  Hold at least a minimum of a Bachelor’s Degree in healthcare administration or its equivalent from a recognised institution.
  • A background in hospital administration, medical procurement, and logistics
  • At least a minimum of two years’ working experience in a similar role in a reputable organization.
  • Good communication, documentation, report writing and computer literacy.
  • Should be a team player, result oriented, self-motivated, able to work with minimum supervision and for long hours.


Application Instructions

Interested applicants should send their applications online via the link below:


Closing Date: 20th January 2022

For similar Jobs, please remember to subscribe using the form below:

Subscribe to Blog via Email

Enter your email address to subscribe to this blog and receive notifications of new posts by email.


No employer should ask you for money in return for advancement in the recruitment process or for being offered a position.

Don’t hesitate to get in touch with Fresher Jobs Uganda if it ever happens with any of the jobs that we advertise.



Get Email Job Updates

Enter your email address to receive daily notifications of new jobs by email.

Join 17.6K other subscribers


You just have to keep trying. Keep at it and do not draw back.

Incase you have any inquiry, let us know by commenting here.

This site uses Akismet to reduce spam. Learn how your comment data is processed.