Job Title: Administration and Operations Assistant
Organization: TPO Uganda
Location: Mbarara
Roles and responsibilities:
Maintain smooth running of the office in terms of easy accessibility to space, utilities, internet, airtime, security, health and safety. This will be achieved by planning timely contract/MOU
• Ensure office equipment/assets are maintained to the appropriate quality and quantity, regularly serviced, faults reported, replacements made, timely insurance and regular updates made to the fixed asset register This will be achieved by carrying out quarterly fixed asset verification
• Ensure real time update of the office inventory stock cards and tracke In charge of requisitioning office supplies as required by both Regional and satellite offices on a quarterly basis.
• Working closely with petty cash custodian to regularly update the petty cash register and replenishment made at 70% usage.
• Support program work by printing tools to use in the activities’ implementation on a quarterly basis.Work with the procurement department to plan and organise project events, bookings Work with procurement department to support fleet manage
• Support Procurement department in LPO generation, receiving procured goods and preparation of payment requisition
• Ensure secure filing of key project documents such as rental agreements, vehicle and motorcycle logbooks, legal document
• Receiving all incoming visitors and directing them to the relevant offices without delays
• Liaising with FAM and working together to improve office operations and
• procedure Hence being able to match in with whatever is needed to keep the smooth running of office
• Any other duties as assigned by your supervisor
Minimum Qualifications:
• A Bachelor’s degree in business administration or any business-related course
• Two years’ experience in a similar field preferably in an NGO environment
• Knowledge of MS Office, Excel, and Access
• Excellent communication and organisation skills
• The ability to multitask and work well under pressure, as well as setting your own deadline
• A pro-active attitude.
• Good time and tasks management skill
• Unquestionable integrity.
How To Apply:
Interested applicants should submit their CV and cover letter with 3 work related referees and table showing your past 2 years salary history:
Human resource officer, TPO Uganda, KCHS project, email: jobs@tpoug.org (Attached one document of not more than 2mbs)
Application Deadline: 26th May 2023
NOTE:
No employer should ask you for money in return for advancement in the recruitment process or for being offered a position.
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