Job Opportunity: Administrative Assistant at Mukwano Industries

Administrative Assistant – Namanve

Key Result Areas

  • Production and Process Orders Management:
    • Check and post all production and process orders in SAP daily.
  • Stock Management:
    • Manage and transfer stock from Work in Progress (WIP) to Central Warehouse in SAP.
    • Cross-check and verify stocks daily.
  • Stock Transfer Orders:
    • Creation, modification, and closure of Stock Transfer Orders.
  • Reservations:
    • Create, transfer post, and print reservations daily.
  • Billing and Invoicing:
    • Create outbound deliveries based on loading notes provided by the loading supervisor.
    • Compare outbound deliveries to stock transfer orders.
  • Reporting:
    • Prepare and timely submit daily, weekly, and monthly reports or any other reports requested by management.
  • Raw Material Management:
    • Project and requisition raw material after verification with supervisors, bills of material, and customer orders.
  • Plant Maintenance Notifications:
    • Open and close Plant Maintenance Notifications (job orders) in case of breakdowns.
  • Audit Participation:
    • Prepare for and actively participate in audits.
    • Clarify audit requirements, verify corrective actions, and communicate any system changes.
  • Stock Taking:
    • Participate in the stock-taking exercise.
  • Records Management:
    • Maintain proper records by compiling, sorting, and filing all received documents.
  • Counter Production Data Entry:
    • Compare physical stock and damages with machine recordings.
    • Compile and enter counter production data.
  • Other Duties:
    • Perform any other assigned duties to ensure continuous workflow.

Educational Qualifications and Experience

  • Education: Diploma in Business Administration or a related discipline.
  • Experience: At least two years of working experience in a similar role in a large company. SAP experience is an added advantage.

Skills & Professional Attributes Required

  • Result Oriented
  • Communication Skills
  • Interpersonal Skills
  • Records Management Skills
  • Knowledge of Computer Packages
  • Professional Skills and Good Behavioral Competences

Additional Requirements

  • Travel: Required for site visits and workshops.
  • Physical Demands: The job is not physically demanding and is generally not hazardous.
  • Availability: On-call and may be required to work overtime and weekends.

Application Details

Deadline: June 8, 2024

Apply Here: Mukwano Careers – Administrative Assistant

About Mukwano Industries

Industry: Manufacturing

Location: Namanve

Join Mukwano Industries, a leader in manufacturing, and become a part of a dynamic and results-oriented team. Apply now and take the next step in your career!



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By Tina

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