Job Listing: Finance Officer at International Development Law Organization (IDLO)
Deadline: 28/05/2024
Position: Finance Officer
Employment Type: Full-time
Location: Kampala, Uganda
Overview & Responsibilities
Organizational Context
The IDLO Finance Department is crucial to the country team, ensuring financial integrity, transparency, and accountability in executing donor-funded projects. The department values producing accurate and auditable financial reports for stakeholders.
Reporting to the Finance & Administration Manager, the Finance Officer will provide financial and administrative services with high accuracy and consistency. The role involves close coordination with the country-based Procurement and Programmes team.
Primary Functions
Program Financial Budgeting, Monitoring, and Reporting
- Collaborate with the Finance & Administration Manager and Program team to monitor financial aspects of Program activities per approved documents and IDLO Rules and Regulations.
- Prepare and submit all financial information, reports, and documentation timely.
- Assist in preparing Program-specific and annual budgets, and assess financial plans and reports.
- Process payments for contracted consultants/experts.
- Support the Procurement Associate in reviewing procurement analyses before approval.
- Assist the Transport and Logistics Associate with reviewing VAT claims and other refundable taxes.
Organizational-Related Finance and Accounting
- Ensure execution of all IDLO financial policies, systems, and procedures.
- Prepare monthly cash replenishment in line with program forecasts.
- Manage office petty cash.
- Update and report on the country office finance performance and prepare required financial statements.
- Prepare payroll for locally recruited employees, monitor advances, and support monthly book closure in Navision.
- Compile and analyze account information; manage the program assets register.
- Facilitate internal and external audits.
- Liaise with IDLO bankers in the country and act as a bank agent where authorized.
Sub-grants Monitoring
- Support sub-granting processes, monitoring, and management systems.
- Maintain sub-grant tracking sheet and filing system.
- Review sub-grant monitoring reports and prepare management summaries for discussion.
- Liquidate all accountabilities for funds advanced to sub-grantees.
Office Administration
- Ensure smooth day-to-day running of the Country office.
- Manage logistics, communication, contracting, and payment of service providers.
- Ensure adherence to IDLO logistics, travel, and security procedures.
Job Requirements
Academic Qualifications
- University degree in Business Administration, Finance, Accounting, or a related field.
- Professional accounting qualifications (CPA / ACCA).
Languages
- Fluent oral and writing skills in English.
Work Experience
- Minimum five years of relevant professional experience in financial management and administration.
- Experience with international organizations is advantageous.
- Proficiency with ERP systems, preferably MS NAVISION.
- Knowledge of International Public Sector Accounting Standards (IPSAS).
- Advanced knowledge of Microsoft Excel and other relevant software.
- Experience in donor budgeting and reporting.
- Ability to work under pressure and tight deadlines.
- Strong interpersonal, organizational skills, and attention to detail.
- Enthusiastic, proactive, and self-motivated.
- Commitment to IDLO’s mandate and ethical standards.
Terms & Conditions
- Affiliate contract of 6 months, with a possibility of extension.
- Yearly basic salary of UGX 119,140,955.
- Medical insurance and leave entitlements.
Application Process
Applications are screened regularly. Only short-listed candidates will be contacted. Qualified applicants may be recruited before the deadline. IDLO is an Equal Opportunity Employer and values diversity.
Apply Here: IDLO Careers
Application Deadline: May 28, 2024 (23:59hrs Rome Time)
Disclaimer: The above statements are intended to describe the general nature and level of work being performed. This is not an exhaustive list of all duties and responsibilities. All applications will be treated with strict confidentiality. The Director-General of IDLO reserves the right to amend responsibilities or cancel the recruitment as necessary.
About International Development Law Organization (IDLO)
IDLO is the only global intergovernmental organization exclusively devoted to promoting the rule of law to advance peace and sustainable development. Established in 1988, IDLO has experience working in over 90 countries and holds United Nations Observer Status since 2001. IDLO’s network includes thousands of trusted experts, alumni, and partners, making significant contributions to legal systems worldwide.
