Job Title: Administrative Assistant – MJAP Uganda Jobs 2022
Organization: Makerere University Joint AIDS Program (MJAP)
Duty Station: Kampala, Uganda
Reports to: Administrative Officer
Makerere University Joint AIDS Program (MJAP) Profile:
Makerere University Joint AIDS Program (MJAP) was established in 2004 and is registered as a privatenot-for profit Non-Governmental Organization (NGO) of Makerere University. MJAP’s mission is to build partnerships and strengthen health systems to optimally respond to HIV/AIDS, TB, Non-communicable diseases (NCDs) and other diseases of public health importance in Africa.
Job Summary
The Administrative Assistant – (Voluntary Male Medical Circumcision – VMMC) will provide support for general office operations and effective implementation of VMMC activities, in accordance with MJAP’s administrative policies.
Roles and responsibilities:
- Assisting the VMMC Team Lead in developing, reviewing, implementing and monitoring the administrative component of the VMMC work plans and budget.
- Working closely with the VMMC Team Lead to make requisitions for conducting project activities, based on the approved work plan and budget
- Liaise with the accounts office to process payments for the timely implementation of activities and submit timely accountabilities.
- Monitor the VMMC budget utilization viz-a-viz the approved work plans
- Assisting the Administrative Officer in maintaining and monitoring the proper utilization of VMMC program equipment and assets by reporting any potential security issues; and providing preventive mechanical maintenance.
- Preparing and following up requisitions for VMMC operations activity funds and accountabilities.
- Receiving office petty cash and submitting accountabilities with the relevant supporting documentation to the Accounts office.
- Receiving visitors, correspondences (manual and electronic), distributes and relays them to the concerned people as soon as they are received.
- Taking minutes of the VMMC Program meetings and filing all program documents in appropriate files.
- Assisting with documentation, photocopying, requisitions, orders, etc. and day-to-day activities to facilitate effective and smooth operations of the VMMC program.
- Initiates requisitions for monthly payments of program utility bills.
- Assisting the Administrative Officer in organizing logistics for trainings and workshops by making calls for bookings of hotels/venues for meetings/workshops
- Conducting quarterly verification and physical counting of all MJAP assets and submit a report to Administrative Officer.
- Prepare and submit accurate, and timely monthly administration reports to the supervisor
- Liaising with the Makerere University Hospital administration to ensure a clean environment for staff and patients at the Hospital, the offices at Lincoln Flats; and custodian of office keys at Lincoln
Qualifications
- The applicant must hold a Bachelor’s Degree in Finance, Accounting, Business Administration and/or related field from a recognized institution.
- Three years of relevant working experience in office management and administration in a reputable NGO.
- Extensive Computer knowledge in Microsoft Excel, Vision Excel, Word, PowerPoint, SUN Accounting and Access.
- Good knowledge of logistical operations is desirable
- Computer skills including MS Office or equivalent and use of internet or email
- Great Communication skills, Excellent customer care, and interpersonal skills
- Strong management and analytical skills.
- Ability to be flexible, work independently, prioritize tasks, and meet deadlines
How To Apply for MJAP Uganda Jobs 2022
All suitably qualified and interested candidates should apply via the email below and submit their cover letters, detailed curriculum vita and copies of relevant academic documents to: hr@mjap.mak.ac.ug addressed to; The Human Resource Manager, Makerere University Joint AIDS Program (MJAP)
The Application letter, CV and certificates be attached as one document, and should not exceed 5 MB.
NB:
- MJAP is an equal opportunity employer and does not charge a recruitment fee or any other fees at any stage of the recruitment process.
- MJAP is proud to be an Equal Employment Opportunity employer. We value and seek diversity in our workforce.
Closing Date: 18th March 2022 at 5:00 pm
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