Administrative Assistant – Heritage International School

November 20, 2023

Job Position: Administrative Assistant/Immigration Liaison

Organization: Heritage International School

Duty station: Kampala

Key responsibilties:

Coordinates office administrative services for the school including implementing and updating administrative policies, procedures and services
Serve as secretary and provide administrative assistance to the Head of School:
Creating, editing, updating, photocopying and filing documents and templates as needed by the Administration
Assists with the arrangements for special events i.e. guest speakers, parent/teacher interviews, and open houses
Perform a wide variety of problem-solving tasks in support of the Heritage staff.
Assisting with professional development activities by finding and organizing essential documents, assisting with scheduling, maintaining a record of activities, and providing staff with necessary paperwork
Taking meeting minutes (Admin Team, Board, Curriculum Committee, etc.) and keeping an organized and accessible record of them
Prepares, maintains and files a variety of school based records, lists and reports
Researching and providing helpful information on a variety of educational topics as instructed by the Head of School
Updating and distributing communications which may include but is not limited to the school’s website, social media, school notice boards, newsletters and other communication with parents, colleagues and the community.
Assisting in the creation, distribution, and analysis of school surveys
Assisting in the organization (creation, minutes, attendance) of school committees
Providing front desk coverage when assistance is needed

Minimum Qualifications:

Possess a minimum of an undergraduate degree from a recognized university
Previous experience of working in an office environment, dealing with face to face interactions (School office experience preferred)
Affluent in Microsoft Office
Basic knowledge of Graphics Design
Working knowledge of Google professional tools
Demonstrates a respect for diversity of culture, religion, and different Christian traditions
Give evidence of previous successful experience as an administrative assistant.
Demonstrate the ability to communicate effectively in English, both orally and in writing
Demonstrate the ability to use technology for word processing, data management and telecommunications
Previous travel and/or work experience in a school office is preferred.