Job Position: Administrative Assistant/Immigration Liaison

Organization: Heritage International School

Duty station: Kampala

 

Key responsibilties:

  • Coordinates office administrative services for the school including implementing and updating administrative policies, procedures and services
  • Serve as secretary and provide administrative assistance to the Head of School:
  • Creating, editing, updating, photocopying and filing documents and templates as needed by the Administration
  • Assists with the arrangements for special events i.e. guest speakers, parent/teacher interviews, and open houses
  • Perform a wide variety of problem-solving tasks in support of the Heritage staff.
  • Assisting with professional development activities by finding and organizing essential documents, assisting with scheduling, maintaining a record of activities, and providing staff with necessary paperwork
  • Taking meeting minutes (Admin Team, Board, Curriculum Committee, etc.) and keeping an organized and accessible record of them
  • Prepares, maintains and files a variety of school based records, lists and reports
  • Researching and providing helpful information on a variety of educational topics as instructed by the Head of School
  • Updating and distributing communications which may include but is not limited to the school’s website, social media, school notice boards, newsletters and other communication with parents, colleagues and the community.
  • Assisting in the creation, distribution, and analysis of school surveys
  • Assisting in the organization (creation, minutes, attendance) of school committees
  • Providing front desk coverage when assistance is needed

 

 

Minimum Qualifications:

  • Possess a minimum of an undergraduate degree from a recognized university
  • Previous experience of working in an office environment, dealing with face to face interactions (School office experience preferred)
  • Affluent in Microsoft Office
  • Basic knowledge of Graphics Design
  • Working knowledge of Google professional tools
  • Demonstrates a respect for diversity of culture, religion, and different Christian traditions
  • Give evidence of previous successful experience as an administrative assistant.
  • Demonstrate the ability to communicate effectively in English, both orally and in writing
  • Demonstrate the ability to use technology for word processing, data management and telecommunications
  • Previous travel and/or work experience in a school office is preferred.

 

How to apply:

Interested candidates should submit their applications online via the link below:

Apply here!

Deadline: 29th Nov 2023

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