Job Vacancy Announcement: Procurement Officer

Organization: Church World Service (CWS)
Job Title: Procurement Officer
Duty Station: Kampala, Uganda
Reports to: Procurement Manager
Deadline: 20th May 2024

About Church World Service (CWS):
Church World Service (CWS) is a not-for-profit, faith-based organization dedicated to transforming communities globally through just and sustainable solutions to hunger, poverty, displacement, and disaster. CWS operates on the principles of non-discrimination and inclusivity.

Job Summary:
The Procurement Officer will oversee purchasing and procurement functions related to supplies, equipment, and services. They will ensure procurement activities are conducted efficiently, cost-effectively, and in compliance with organizational policies and donor requirements. This role involves maintaining procurement records, coordinating with vendors, and facilitating accurate documentation to Finance.

Key Duties and Responsibilities:

  1. Representation/Engagement: Conduct market research, liaise with vendors, and build positive relationships with staff and contractors.
  2. Compliance: Manage supply chain functions, ensure compliance with procurement policies, and maintain accurate procurement records.
  3. Data Management: Track vendor invoices, update procurement spreadsheets, and monitor orders for timely delivery.
  4. Administration: Capture approved quotations in SAGE, review invoices, prepare VAT and DUTY exemptions, participate in budget preparation, and assist in bid analysis.
  5. Additional Responsibilities: Perform any other duties assigned to improve the operations of CWS Africa.

Qualifications, Skills, and Experience:

  • Bachelor’s Degree in Business Administration, Supply Chain Management, or related field OR 7 years of relevant experience.
  • Diploma in Purchasing and Supplies Management preferred.
  • Minimum of Five (5) years’ experience in procurement or similar administrative roles.
  • Proficiency in Microsoft Word, Excel, Access, and Outlook.
  • Working knowledge of SAGE and 2 CFR 200.
  • Strong organizational, time management, and English communication skills.

How to Apply:
Interested candidates should apply online using the provided link by the deadline of 20th May 2024.


CWS is committed to diversity, equity, and inclusion. Candidates of all backgrounds are encouraged to apply. Only shortlisted candidates will be contacted.



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