Job Vacancy: Refugee Administrative Clerk
U.S. Mission Uganda
Announcement Number: Kampala-2024-023
Position Title: Refugee Administrative Clerk
Opening Period: 05/16/2024 – 05/30/2024
Series/Grade: 0105 FSN 06/FP-8 (Actual FS salary determined by Washington D.C.)
Salary: UGX 47,251,853
For More Info: KampalaHRLERecruitment@state.gov
Who May Apply: All Interested Applicants / All Sources
Security Clearance Required: Local Security Certification or Public Trust Clearance
Duration Appointment: Indefinite, subject to successful completion of probationary period
Marketing Statement: We encourage you to read and understand the Eight (8) Qualities of Overseas Employees before you apply: Eight Qualities of Overseas Employees
Summary
The U.S. Mission in Uganda is seeking eligible and qualified applicants for the position of Refugee Administrative Clerk.
Work Schedule: Full Time, 40 hours per week
Start Date: Candidate must be able to begin working within a reasonable period of time following receipt of agency authorization and/or clearances/certifications or their candidacy may end.
Supervisory Position: No
Duties:
- Provides administrative support to a team of four members of the Bureau of Population, Refugees, and Migration (PRM).
- Tracks office supplies, submits motor pool and visitor access requests, coordinates office maintenance requests, and coordinates meeting reservations for office meetings.
- Manages domestic and international travel logistics for four staff traveling to up to 27 countries.
- Provides logistical support for quarterly six-week TDYs of officers from the Department of Homeland Security’s U.S. Citizen and Immigration Services (USCIS), in groups of up to 20 individuals.
- Submits purchase orders, ensuring purchases do not exceed budgets, and manages representational funds and petty cash.
Download: Detailed Position Description | PD – Administrative Clerk – Kampala
Qualifications and Evaluations
Education: Completion of two (2) years of college/university studies is required.
Experience: Three years of experience in administrative services, procurement, customer service, or events management is required.
Job Knowledge: Good knowledge of Ugandan geography, culture, infrastructure, and government institutions is required. Knowledge of customer service practices is required.
Evaluations:
Language:
- English Level 4 – Fluent; speaking/reading/writing, may include the ability to translate is required.
- Luganda Level 2 – Limited knowledge; speaking, reading & writing is required.
Skills and Abilities:
- Analytic Skills: Must be able to accurately assess resource challenges and identify solutions, including those that address sensitive resource challenges.
- Communication and Interpersonal Skills: Must have excellent customer relations, interpersonal, and cross-cultural communication skills. Must have excellent written and oral communication skills.
- Management Skills: Strong management skills are required, including the ability to organize logistical support for multiple overlapping visits/missions.
- Technical Skills: Good keyboarding and data entry skills are required; excellent familiarity with electronic discovery tools, in particular the internet, and standard information retrieval practices and procedures are required. Thorough, detailed knowledge of and the ability to use various computer software programs, specifically Microsoft Word, Microsoft Excel, and databases is required.
Qualifications: All applicants under consideration will be required to pass medical and security certifications.
Equal Employment Opportunity (EEO):
The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.
Hiring Preference Selection Process:
Applicants in the following hiring preference categories are extended a hiring preference in the order listed below. Therefore, it is essential that these applicants accurately describe their status on the application. Failure to do so may result in a determination that the applicant is not eligible for a hiring preference.
Hiring Preference Order:
- AEFM / USEFM who is a preference-eligible U.S. Veteran*
- AEFM / USEFM
- FS on LWOP and CS with reemployment rights**
*Applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of their most recent DD-214 (“Certificate of Release or Discharge from Active Duty”), equivalent documentation, or certification.
**This level of preference applies to all Foreign Service employees on LWOP and CS with re-employment rights back to their agency or bureau.
For more information on EFM, USEFM, AEFM, MOH, etc., visit: VA Definitions and Additional Employment Considerations
How to Apply:
All candidates must be able to obtain and hold a Local Security Certification or Public Trust clearance.
All applications must be submitted online. Applicants shall be required to register under the careers page for U.S. Embassy Kampala using the link below: https://ug.usembassy.gov/embassy/jobs/
For further assistance, call 0414306001. You will receive confirmation of registration and proceed to apply. On completion of this process, you will receive an auto response via your email.
Required Documents:
- Copy of Orders/Assignment Notification (or equivalent)
- College/University academic transcript and certificate
- DD-214 – Member Copy 4, Letter from Veterans’ Affairs, or other supporting documentation (if applicable)
- SF-50 (if applicable)
- Proof of citizenship
What to Expect Next:
Applicants who are invited to take a language or skills test, or who are selected for an interview will be contacted via email.
For further information, the complete position description listing all the duties, responsibilities, required qualifications, etc. may be obtained by contacting the Human Resources office.
Thank you for your application and your interest in working at the U.S. Mission in Uganda.
About US Mission Uganda
Industry: Embassy
Location: Kampala
