Job Title: Procurement Assistant

Organization:  Abacus Pharma

Location: Kampala


Job Summary:

  • Carries out continuous update of Import Procurement file to track progress of Import POs and shipments
  • Assists in PO creation in ERP
  • Entry of vendor PFIs in the system
  • Communicates relevant information effectively to/from other business partners.
  • Escalates to Procurement Manager incase supplier delays to avail products as per agreed terms
  • Maintain an updated ERP/Excel/NDAMIS system for all imports
  • Prepare daily reports for all PFI status and reconciliation with invoices
  • Effective processing of weekly and monthly stock reports to suppliers
  • Timely processing of letters and other documents to suppliers and other external partners
  • Maintains an efficient and well-organized filing system for the department and ensures items are retrievable as per company guidelines.
  • Works proactively to escalate any risks or irregularities within a designated area of responsibility.
  • Provides administrative and general office support to the function
  • Collaborates with team members and communicates relevant information to direct leader.
  • Carries out any additional responsibilities as assigned by the supervisor.
  • Timely Reporting
  • Accurate data-entry”


Minimum Qualifications

  • Bachelor’s Degree preferably in Supply Chain Management or Pharmacy
  • Working knowledge of advanced excel.
  • Minimum of one year experience in admin support or data entry role.
  • Experience working with ERP system
  • Good arithmetic and analytical skills.
  • Detail and result-oriented with ability to meet strict deadlines.
  • Assure the quality of all analytic outputs in a collaborative data-sharing environment.
  • Good command of English (Spoken and written)


How to apply

Interested applicants should submit their applications online via the link below:


Application deadline: 14th March 2023

Only shortlisted candidates will be contacted for interviews.

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