Job Title: Administrative Officer & Receptionist

Organization: FSD Uganda

Location: Kampala  

 

Roles and responsibilities:

  • Administrative Support: Provide administrative support to the FSD Uganda team; aiming to provide valued support that increases the efficiency of the office:
  • Manage office supplies and stationery in an effective manner.
  • Deliver a good retrieval system for office suppliers, files, and stationery.
  • Support with production, dissemination, and storage of documents.
  • Make hotel reservations and organize air travel arrangements for staff, consultants, and board members.
  • Support in planning, executing events and validation of workshops; including but not limited to; compiling list of participants, sending out invitations, sending thank you notes, etc.
  • Arrange logistics for inhouse meetings and assist the team with meeting preparations.
  • Organize staff meetings/ gatherings, take minutes, and follow up on agreed actions.
  • Ensure that the office is kept clean, and all office equipment are functional and maintained in accordance with the routine maintenance schedule.
  • Ensure effective functioning of office healthy and safety measures.
  • Any other tasks assigned by the line manager.
  • Procurement Support: Provide logistical and administrative support to the delivery of FSD Uganda procurement function;
  • Initiate administration-related purchase requisitions and upload received invoices for payments processing;
  • Maintain automated dashboards for procurement and administration contracts.
  • Maintain a database of contacts for suppliers and act as a first point of reference for office routine maintenance works.

 

Minimum Qualifications:

  • A bachelor’s degree in Arts, Social Sciences, Secretarial Studies, Business Administration, Procurement, and Human Resources Management from a reputable institution.
  • A post-graduate qualification in any relevant field would be an added advantage.
  • At least 2 years of demonstrable experience, at least 1 of which should be in the office administration role.
  • Good track record in relationship management and stakeholder coordination involving staff, consultants, and strategic partners.
  • Demonstrated experience working closely with senior and middle management teams. Would be an added advantage.
  • Good organization, coordination, and problem-solving skills.
  • Good communication skills.

 

How to apply

Interested applicants should submit their curriculum vitae and cover letter to fsducareers@fsduganda.or.ug The email subject line should be; Application for the Administrative Officer & Receptionist Position.

Application deadline: 10th May 2023

Only shortlisted candidates will be contacted for interviews.

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By FRESHER JOBS UGANDA

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