Job Title:  Procurement Assistant

Organization: Lutheran World Federation

Location:  Kamwenge Sub Program


Job responsibilities:

  • Undertakes procurement activities and ensures timely delivery, in line with the LWF Procurement Manual, and Procurement Procedures;
  • Prepares all necessary documentation for procurement of goods and services in accordance with the Procurement Manual;
  • Prepares and reviews the purchase orders (LPOs) and contracts, preparation of recurrent purchase orders for contracting of services;
  • Establish supplier database that will promote rapid response. Prepare and update vendors’ profiles;
  • Ensure proper filling of all procurement documents in accordance with LWF procurement guidelines;
  • In consultation with suppliers/vendors, he/she coordinates the delivery processes to ensure that the distribution plan is adhered to;
  • Compiling of the required information for any proposed purchase. These include preparation and dispatch of requests for quotations/proposals, LPOs, contracts, and any other document required;
  • Draft correspondences related to procurement including letters to suppliers and follow up with them to ensure timely and safe delivery of goods and services;
  • To assist in soliciting quotations from different suppliers as identified by the procurement committee and ensure that timely payments are made to suppliers;
  • Ensures that cash advances for procurement are accounted for in an appropriate and timely manner;
  • Makes appropriate and timely arrangements for delivery of project materials in conjunction with the Stores Department;
  • Prepares monthly procurement status reports of supply requisitions and purchase orders completed, in-process and pending;
  • Maintains files of correspondence, reports and supporting documentation relating to procurement as evidence of compliance with the procurement procedures;
  • Keep track of all project/programme budgets and ensure that project/programme activities are within assigned budgets;
  • Compile Invoices/documents for submission to the finance department for payment
  • Liaises with the Finance to ensure correct coding of supply requisitions;
  • Undertake other related duties as may reasonably be assigned by the Supervisor



Minimum qualifications:

  • University degree in Procurement and Logistics, Bachelor of Business Administration, or any other related degree
  • At least 2 years of professional experience in Procurement with a reputable organization
  • Strong oral and written communication and interpersonal skills.
  • Good Computer skills in MS Excel, MS Word, MS Access and PowerPoint.
  • Ability to work independently with minimum supervision in a tight deadline driven environment.
  • Ability to negotiate with vendors in a transparent manner


How To Apply:

Interested applicants should submit their applications online via the link below.

Click Here To Apply!

Deadline: August 16 2023  at 5:00pm.



Get Email Job Updates

Enter your email address to receive daily notifications of new jobs by email.

Join 17.5K other subscribers


You just have to keep trying. Keep at it and do not draw back.

One thought on “Procurement Assistant – Lutheran World Federation”

Incase you have any inquiry, let us know by commenting here.

This site uses Akismet to reduce spam. Learn how your comment data is processed.