Procurement Assistant – Lutheran World Federation

August 9, 2023

Job Title:  Procurement Assistant

Organization: Lutheran World Federation

Location:  Kamwenge Sub Program


Job responsibilities:

  • Undertakes procurement activities and ensures timely delivery, in line with the LWF Procurement Manual, and Procurement Procedures;
  • Prepares all necessary documentation for procurement of goods and services in accordance with the Procurement Manual;
  • Prepares and reviews the purchase orders (LPOs) and contracts, preparation of recurrent purchase orders for contracting of services;
  • Establish supplier database that will promote rapid response. Prepare and update vendors’ profiles;
  • Ensure proper filling of all procurement documents in accordance with LWF procurement guidelines;
  • In consultation with suppliers/vendors, he/she coordinates the delivery processes to ensure that the distribution plan is adhered to;
  • Compiling of the required information for any proposed purchase. These include preparation and dispatch of requests for quotations/proposals, LPOs, contracts, and any other document required;
  • Draft correspondences related to procurement including letters to suppliers and follow up with them to ensure timely and safe delivery of goods and services;
  • To assist in soliciting quotations from different suppliers as identified by the procurement committee and ensure that timely payments are made to suppliers;
  • Ensures that cash advances for procurement are accounted for in an appropriate and timely manner;
  • Makes appropriate and timely arrangements for delivery of project materials in conjunction with the Stores Department;
  • Prepares monthly procurement status reports of supply requisitions and purchase orders completed, in-process and pending;
  • Maintains files of correspondence, reports and supporting documentation relating to procurement as evidence of compliance with the procurement procedures;
  • Keep track of all project/programme budgets and ensure that project/programme activities are within assigned budgets;
  • Compile Invoices/documents for submission to the finance department for payment
  • Liaises with the Finance to ensure correct coding of supply requisitions;
  • Undertake other related duties as may reasonably be assigned by the Supervisor



Minimum qualifications:

  • University degree in Procurement and Logistics, Bachelor of Business Administration, or any other related degree
  • At least 2 years of professional experience in Procurement with a reputable organization
  • Strong oral and written communication and interpersonal skills.
  • Good Computer skills in MS Excel, MS Word, MS Access and PowerPoint.
  • Ability to work independently with minimum supervision in a tight deadline driven environment.
  • Ability to negotiate with vendors in a transparent manner


How To Apply:

Interested applicants should submit their applications online via the link below.

Click Here To Apply!

Deadline: August 16 2023  at 5:00pm.

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