Job Title:  Administration Assistant

Organization:  Plan International

Location: Nebbi

 

Job responsibilities:

• Manage an efficient and well-informed front desk; represent the PIU’s brand by ensuring that visitors and all incoming and outgoing communications are handled with maximum efficiency and professionalism:
• Ensuring that the visitor reception area, front desk and compound are clean, tidy and attractively arranged at all times

• Manage the office facilities ensuring an appropriate standard of health, safety, security, and environment is maintained at all times:
• Ensure that all routine maintenance is carried out to keep facilities in a safe and attractive condition, liaising with service providers (e.g., electricians, carpenters, builders) to ensure that quality work is done.

• As requested by management, take responsibility for opening and closing the office; when closing, ensure that all doors and windows are shut and adequately secure.

• In collaboration with the Program Area Admin & Procurement Coordinators, provide logistical support necessary for timely completion of PIU’s projects:
• Liaise with the Program Area Admin & Procurement Coordinators to ensure that appropriate contracts/agreements are drawn up with vendors of office supplies or services (e.g., travel agents, cleaning services & hotels)
• Maintain good relationships with the vendors of office services; ensuring that PIU’s expectations are clearly communicated, met, and timely payments are made in return for administrative related services.

 

Minimum qualifications:

  • Higher diploma in Administration, Business, Education and/or a relevant field from a recognized university
  • At least 2 years’ experience working areas of administration, operational support, and management, in relatively large organizations of similar complexity to PIU.
  • Good listening skills and an ability to empathize with, and anticipate, the needs of others
  • Good customer service skills – willingness to go the extra mile and keen to deliver customer satisfaction
  • Good communications and public relations skills; especially an ability to communicate clearly and assertively on occasion
  • Good planning and organizing skills, especially organizing schedules for transport or maintenance

 

How To Apply:

Interested applicants should submit their applications online via the link below.

Click Here To Apply!

Deadline: 9th August 2023 at 5:00pm.

 

 



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