Job Title: Senior Administrative Assistant
Organization: UNHCR Uganda
Duty Station: Kiryandongo
Main responsibilities:
- Assist in interpreting and processing of entitlements, issuance of contracts and maintenance of various personnel records and files.
- Attend meetings on day-to-day admin matters; administer the movement of UNHCR staff members and monitor their attendance records, leave plans, overtime and visa requirements.
- Search office files and records relating to a variety of topics for information and reference. Select information and records in a specified format or based on general instructions for use by others in preparing reports, correspondence, technical papers, project or programme plans and general reference documents.
- Assist in requisition of office supplies, equipment and arrange for distribution together with the appropriate inventory records.
- Assist in administrative formalities related to travel arrangements and issuance/ renewal of visas, licences, travel arrangements and other similar documents.
- Draft correspondence and reports, as required, on general administrative or specialized tasks that may be of a confidential nature within the assigned area of responsibility; Type correspondence, documents and reports, some of which may be highly confidential.
- Arrange appointments and maintain supervisor’s calendar, receive visitors, place and screen telephone calls and answer queries with discretion; Keep lists of names, addresses and telephone numbers of ministers, government officials and members of the diplomatic corps.
- Assist the management to organise and run UNHCR Office and Residential (wherever applicable) compounds.
- Facilitate various official missions of UNHCR staff and other persons of concern to UNHCR.
- Prepare attestations and certificates required by the staff members for the signature of a senior officer.
- Assist in processing MIP and various other claims by UNHCR staff and other clients of UNHCR.
- Support the identification and management of risks and seek to seize opportunities impacting objectives in the area of responsibility.
- Ensure decision-making in risk based in the functional area of work. Raise risks, issues and concerns to a supervisor or a relevant functional colleague(s).
Minimum Qualifications:
- 2 years of relevant experience with a High School Diploma
- Or 1 year relevant work experience with a Bachelor’s or equivalent or higher
- Business Administration, Finance, Office Management, Human Resources, or other related field.
How To Apply:
Interested applicants should submit their applications via the link below:
Deadline: 17th Jan 2024
