Position: Human Resource Assistant
Organization: ALIGHT (Formerly known as American Refugee Committee)
Duty Station: Kampala
Key Responsibilities:
- Ensure originals of all documents are in the Kampala Personnel Files
- Add existing staff with all their respective details into the HR database/software.
- Ensure personnel files are in place for each existing staff as per audit requirements
- Receive requests for internship and volunteer placement
- In consultation with the Human Resources Coordinator and unit heads vet/recommend interns and volunteers for placement
- Manage Internship placements with respective departments / program areas in line with the Internship Policy.
- Maintain an up-to-date leave tracking system for all staff, while providing regular updates to staff about leave days and leave plans as per the HR leave policy.
- Prepare a monthly leave report and share with the Human Resources Coordinator for review and further action.
- Work with the field Finance and Admin staff to ensure that timesheets are submitted while ensuring that deadlines are adhered to before payroll preparation.
- Ensure all staff timesheets are completed accurately by the 15th of each month.
- Follow up on clearance and exit forms for all exiting staff and ensure that they are received, dully signed off and cleared by all departments.
- Work with staff and supervisors to complete Exit Interviews/ forms in time and compile quarterly reports.
- Conduct quarterly analysis of exit forms and submission of report on staff feedback to the HR Manager of management’s information.
- Receive all IDs and Insurance cards for all exiting staff.
Minimum Qualifications:
- A minimum of a Bachelor’s degree in Human Resources, Social Sciences or related field
- Experience working with NGOS in Human Resources and Administrative work.
- Computer skills in Microsoft office (Word, Excel) and the internet.
How To Apply:
Interested applicants should their applications online via link below:
Deadline: 3rd January 2024
