Epicentre is a Non-Government Organization created by Médecins Sans Frontières (MS) in 1987 to help improve the quality of its field interventions. Since 1996, Epicentre has been a World Health Organization (WHO) collaborating centre for research in epidemiology and response to emerging diseases. Epicentre’s work centers around three main activity areas: clinical research, field epidemiology, and training.
HR ASSISTANT
Location: Mbarara, Uganda
Reports to: Personnel Administration Manager
Duration: 6 months contract
General responsibilities (not exhaustive):
- Under the supervision of the Personnel Administration Manager, managing personnel files and ensuring accuracy and compliance as well as timely payments.
- Recording all required staff information in Homere, such as personal information, contracts, leaves, pay slips, etc.
- Updating Social Security Tax office files to ensure legal compliance.
- Preparing employment contracts and monthly pay slips for staff.
- Supervising support staff (Cleaners/ Cooks); ensuring their routine training, rostering, meetings, etc.
- Following up on office/ house stock management and replenishment, and repairs/ maintenance.
- Keeping records of daily workers and incentive workers, and preparing payments.
- Preparing meal allowance during travel and handling finance for payment.
- Requesting stationery for general office and Administration.
- Making all administrative information available to the staff: posting, meetings, etc., supporting the Personnel Administration Manager during meetings upon request.
- Organizing monthly guest house utility bills and submitting for payment.
- Executing additional HR/ Admin tasks delegated by the Personnel Administration Manager.
Requirements:
- Education: Desirable Business Administration or HR related diploma.
- Experience: Essential previous working experience of at least two years in relevant jobs. Desirable experience in MS or other NGOs in developing countries.
- Knowledge of Homère or any HR software is an asset.
- Knowledge: Essential computer literacy (word, excel, internet, power point, databases etc.).
- Competencies: Result-oriented, quality-oriented, teamwork, cooperation, flexibility, commitment, and service.
To apply: Click here
At Epicentre, we are committed to an inclusive culture that encourages and supports the diverse voices of our employees. We welcome applications from candidates regardless of gender, age, sexual orientation, nationality, ethnic origin, religion, beliefs, whether or not they have a disability, and all other diversity characteristics. Epicentre pays very close attention to the protection of the personal data of its members, staff, and people wanting to join the association. The data collected during your application will be processed in a fair and high-quality manner, only by the staff in charge of recruitment, wherever in the world they may be working for an MSF entity.
Female candidates who meet the requirements are strongly encouraged to apply.
Applications must be submitted no later than 1st May 2024 at 5:30 pm. Only shortlisted candidates will be contacted.
