Position: Administration Assistant

Type: Full-time

Organization: Marie Stopes Uganda (MSUG)
Industry: NGO
Location: Kampala, Uganda

About Marie Stopes Uganda (MSUG):
Marie Stopes Uganda specializes in providing contraception and family planning services across the country.

Role Summary:
The Administration Assistant will provide high-quality administrative support to the Marie Stopes admin office and part-time support to the fleet office. They will work closely with all departments to ensure the efficient running of the organization from an administration perspective.


  • Utilities: Update utilities/generator costs tracker and identify measures to reduce costs.
  • Assets Register and Tracking: Maintain the asset register, support assets management process, and report any faulty/lost assets.
  • Meetings and Workshops Support: Organize venues and coordinate events till closure.
  • Petty Cash Management: Maintain petty cash float, issue petty cash on time, and provide accurate end-of-month reports.
  • Requests for Purchases and Invoice Processing: Prepare purchase requests and process supplier invoices ensuring compliance.
  • Office Errands: Manage courier/post office, operate the MSUG motorbike, and ensure general security.
  • General Security and Reporting: Record reported incidents, ensure timely service of security equipment, and support office repairs.
  • Key Custodianship: Maintain the office key register and ensure proper functioning of office locks.

Qualifications and Experience:

  • Bachelor’s degree or diploma in Business Administration, Office Management, Development Studies, or related discipline.
  • Warm and cheerful personality with customer service orientation.
  • Experience in a busy organization with staff based in multiple locations.
  • Ability to work with little or no supervision, good interpersonal and communication skills, highly organized, and confidential.

Attitude / Motivation:

  • Initiative, innovation, effective communication, responsiveness, working efficiently, sharing information, focus on learning, commitment, driven, accountable, embracing change, motivated, and team player.

How to Apply:
Interested candidates should apply via the following link: Administration Assistant Application

Application Deadline: May 12, 2024.



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By Daniel

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